Provision of Consultancy Services To Conduct Market Assesment And Develop A Roadmap For Seforall Powering Healthcare Programme In Kenya

New clarification added: Question 20: The TOR mention "healthcare facilities" without being specific about the categories or types targeted by the study; there is however some specificity in the "facility mapping" Task explanation: "primary" level is mentioned. Can you please confirm and specify the scope, in terms of "health facility" category or type, to be targeted by the Roadmap? Do you have an estimated number of the type of "health facilities" targeted by the study?UNOPS Response: The electrification status should be looked at across the different categories of health facilities at primary healthcare level such as: community health services, public dispensaries, private clinics, public health centres, Maternity and Nursing Homes.The primary focus of the mapping exercises (re data collection and understanding the electrification status) is indeed for primary health facilities, but where secondary and in some cases tertiary health facilities are expected to be off-grid or significantly impacted by a very unreliable grid, these can be included to provide an overall picture of the electrification status of the health sector.Question 21:Propose standardized technical system designs for different tiers/types of health facilities to ensure access to reliable electricity, for the purpose of country-level investment analysis - Page No.3 Query: Please elaborate on this point. What is the expectation for standardized technical system design? Are these applicable to medical and non-medical systems?UNOPS Response:The technical system design is for electrification of health facilities that house both medical and non-medical appliances. The system design is not prescriptive but should adhere to quality guidelines and standards used in Kenya.Question 22:Develop and implement a dissemination strategy with the aim of validating the report - Page No.4Query: Could you specify the format and key objectives of the dissemination strategy? For instance, should it include workshops, online campaigns, or report publication events?UNOPS Response:Reports, publication on website and social media, and 1 workshop with government representatives

New clarification added: Question 15:CONTRACTUAL AND REPORTING DETAILS - The draft report, executive summary, and final report must be submitted for review and approval - Page No.4Query: Can you confirm the review and approval timelines for the draft report, executive summary, and final report? UNOPS Response:As stated in Section II, page 4, SEforALL and UNICEF will provide consolidated comments with one (1) week of the receipt of the reports. Question 16:Provide progress updates periodically - Page No.4 Query: What is the expected frequency and format of progress updates? UNOPS Response: The frequency and format of the progress updates will be confirmed at the project’s initiation.Question 17:Engage with stakeholders, including government agencies and private providers - Page No.4 Query: Will SEforALL facilitate introductions to key stakeholders, such as government agencies, private providers, or donor organizations?UNOPS Response: Yes, SEforALL will facilitate introduction to key stakeholders.Question 18:PROPOSAL SUBMISSION DEADLINELast date of submission is on 08 - Jan 2025 Query: Considering the upcoming year-end holidays, we kindly request an extension till 30th January 2025 for the proposal submission.UNOPS Response:Unfortunately, we cannot extend the deadline at this time.Question 19:OPERATIONAL AND LOGISTICAL QUERIES10.   Travel is expected for dissemination purposes as well, but it should not be included in this present financial offer. Travel costs will be agreed upon when the time and the place(s) of the dissemination events are identified. These travel costs will be reimbursable in nature - Page No.5.Queries:I.  Since travel costs are reimbursable, will the consultancy need to provide detailed justifications or pre-approvals for travel reimbursement?II.   What is the scope of reimbursable expenses beyond travel (e.g., workshop costs, stakeholder meeting logistics)?III.   Please clarify if international travel of experts can be included in the reimbursable amount.UNOPS Response:On I., all travels must be pre-approved by SEforALL.On II., the scope of reimbursable expenses includes, inter alia, costs for venue, catering services, rental of AV equipment, visa, and interpretation services (if required).On III., international travel of experts must be included in the reimbursable amount.

New clarification added: Question 3: In the document 3. RFP Section III: on page 7, a summary of points allocated says "Offeror’s qualification, capacity and expertise (Max 20 points)" and "Proposed Methodology, Approach and Implementation Plan(Max 30 points)", however, the table is the opposite, "Section 1: Offeror’s qualification, capacity and expertise = 30" and "Section 2: Proposed Methodology, Approach and Work Plan = 20". Please clarify which distribution is correct.UNOPS Response:The correct distribution is as follows:Offeror’s qualification, capacity and expertise (Max 30 points)Proposed Methodology, Approach and Implementation Plan (Max 20 points)Key Personnel proposed(Max 20 points)Please refer to the amended document.Question 4 :Due to the time of year, and holiday season fast approaching, we would like to request a potential extension of the deadline for submission to the 20th January. UNOPS Response: Unfortunately, we cannot extend the deadline at this time.Question 5:Please confirm: It is our understanding that regarding the Evaluation Criteria, "Section 1: Offeror’s qualification, capacity and expertise", where applicable, can be demonstrated with experience of the leading firm, other firms in the consultant team and/or CVs of the key personnel in the team.UNOPS Response:This is confirmed.Question 6:SCOPE OF WORK AND DELIVERABLESProvide analysis of cost benefit analysis of electrifying facilities and replacing solar direct drive (SDD) refrigerators with ILRs (powered along with other health facility loads by electricity) and highlighting O&M and waste management practices - Page No.2Query: Are there any specific benchmarks or guidelines for the cost-benefit analysis of solar direct drive (SDD) refrigerators versus ILRs?  UNOPS Response: There are no specific benchmarks or guidelines for the cost-benefit analysis.Question 7:Document past, ongoing, and planned electrification interventions in the health sector - Page No.3 Query: Please confirm whether all relevant datasets, such as the datasheets and reports by UNICEF and other stakeholders, will be provided at the project’s initiation?UNOPS Response: We confirm that SEforALL will provide all available data at the project’s initiation.Question 8: Estimate the energy needs of health facilities to inform the type and design of appropriate energy systems - Page No.3 Query: Are there any specific geographies or facility types that should be prioritized in the facility mapping and demand assessment?UNOPS Response:The consultancy firm/consortium shall estimate the costs for site visits based on a methodology that ensures representation of all health facilities in Kenya across the sample of at least 100 sites.Question 9:Conduct stakeholder mapping and consultation - Page No.4 Query: Please clarify the expected depth of stakeholder consultations (e.g., number of stakeholders, frequency of engagements)?UNOPS Response: The number of stakeholders and frequency of engagements will be confirmed at the project’s initiation.Question 10:OPERATIONAL AND LOGISTICAL QUERIESThe selected consultancy firm/consortium will need to visit a sample of at least 100 health facilities to gather new data or confirm existing data - Page No.5 Query: Will SEforALL or UNICEF provide support in coordinating access to the sample of 100 health facilities, or is the consultancy expected to manage these logistics independently?UNOPS Response: SEforALL and UNICEF will jointly support in coordinating access to the health facilities.Question 11:The selected consultancy firm/consortium will need to visit a sample of at least 100 health facilities to gather new data or confirm existing data - Page No.5Query: Are there any specific regions or facility types prioritized for on-site visits?UNOPS Response: The consultancy firm/consortium shall estimate the costs for site visits based on a methodology that ensures representation of all health facilities in Kenya across the sample of at least 100 sites.Question 12:Travel is expected within Kenya to carry out the site visits. Two in-person meetings are foreseen in-country (Nairobi), as shown in the timeline: a kick-off meeting with all key stakeholders and a validation workshop to validate key data and recommendations before delivering the final report - Page No.5 Query: Please clarify whether the financial offer need to consider these two expected travels, or they will be reimbursable separately.UNOPS Response: Yes, the financial offer shall include two in-person meetings in Kenya. The estimated travel costs will be considered as part of the reimbursable costs.Question 13:Travel is expected for dissemination purposes as well, but it should not be included in this present financial offer. Travel costs will be agreed upon when the time and the place(s) of the dissemination events are identified. These travel costs will be reimbursable in nature - Page No.5 Queries:I.        Since travel costs are reimbursable, will the consultancy need to provide detailed justifications or pre-approvals for travel reimbursements?II.        What is the scope of reimbursable expenses beyond travel (e.g., workshop costs, stakeholder meeting logistics)?UNOPS Response: On I., all travels must be pre-approved by SEforALL.On II., the scope of reimbursable expenses includes, inter alia, costs for venue, catering services, rental of AV equipment, visa, and interpretation services (if required).Question 14:METHODOLOGY AND ANALYTICAL TOOLS - Develop an analytical framework for evaluating the energy landscape and health facility needs - Page No.3 Query: Will SEforALL assist in validating or resolving discrepancies in electrification data across different sources? UNOPS Response:SEforALL will provide available data and assist in validating or resolving discrepancies. 

New clarification added: Question 1:Given the Christmas break in a few weeks and the little availability/responsiveness during these days, we would like to request an extension of the deadline.UNOPS Response: Unfortunately, we cannot extend the deadline at this time. Question 2:Regarding "The selected consultancy firm/consortium will need to visit a sample of at least 100 health facilities": if we understand correctly the specific visits will be defined during the first tasks of the consultancy. Such lack of definition of the location of sample sites to visit at this stage can lead to a significant diversity of hypotheses among bidders regarding reimbursable costs of the financial offers. Can you please consider or confirm that financial offers should not include the reimbursable costs of field visits, or, that the estimate of such costs will not be used to allocate the financial scoring?UNOPS Response:The financial offers must include the reimbursable costs. The consultancy firm/consortium shall estimate the costs for site visits based on a methodology that ensures representation of all health facilities in Kenya across the sample of at least 100 sites.

New amendment added #1: Dear Bidders,In reference to RFP/2024/54993, please take note of the following changes in the Section III: Returnable Bidding Forms.Form C: Technical Proposal Form:Offeror’s qualification, capacity and expertise (Max 30 points)To show clearly and display general reliability, relevant experience and expertise. Demonstration of sufficient governance and oversight structures of the firm for ensuring the timeliness and quality of the services.Proposed Methodology, Approach and Implementation Plan(Max 20points)Description of the Offeror’s approach, methodology, and timelines for meeting or exceeding the requirements of the Schedule of Requirements (details of how the different service elements shall be organized, controlled and delivered).Key Personnel proposed(Max 20 points)The qualifications and competence of the personnel proposed for the assignment.