UN Secretariat/ United Nations Procurement Division

The United Nations Procurement Division of the United Nations Secretariat is one of main organs of the United Nations and carries out the substantive and administrative work of the United Nations as directed by the General Assembly, the Security Council and the other organs. The UN Secretariat has a total of about 44,000 staff under the regular budget, drawn from some 180 countries. Duty stations include UN Headquarters in New York, as well as UN offices in Geneva, Vienna, Nairobi and many other locations. The Secretariat consists of departments, offices, offices away from Headquarters, regional commissions, international tribunals, special political missions and peacekeeping missions, each with their own area of operation, responsibilities and procurement authority delegated from Headquarters.

Procurement offices of these entities within the United Nations Secretariat are responsible for providing quality supply chain services and expert business advice to clients.  At the United Nations Headquarters in New York, the Procurement Division is the office which is responsible for procurement of goods and services on behalf of client departments and offices such as Office of Information and Communications Technology, Facilities and Commercial Services Division, Department of Field Support and field missions.  Major products and services procured by the Procurement Division are: air transportation services; chemical and petroleum products; food rations/catering services; architecture, engineering and construction services; rental and lease; management services; maintenance and repair services; freight forwarding and delivery services; telecommunication equipment and services; vehicles and transportation equipment; computer and IT related products and services; travel and related services; clearing and waste disposal services; security and safety equipment and services; building management and maintenance services; airfield operations; and banking and investment services.

Procurement authority has also been vested with the heads of administration outside of the Headquarters such as the Offices Away from Headquarters in Geneva, Nairobi, Vienna; Economic Commission for Africa, Economic and Social Commission for Asia and Pacific, Economic Commission for Latin America and the Caribbean, Economic and Social Commission for Western Asia, International Criminal Tribunals and various special political and peacekeeping missions. They conduct procurement activities within their delegated authority and under the guidance of Procurement Division, which sets out overall procurement policy and procedures. Suppliers interested in doing business with the United Nations Secretariat are required to apply for registration with the United Nations Secretariat through the United Nations Global Marketplace (http://www.ungm.org).

Procurement Manual

The United Nations Financial Regulations and Rules, as promulgated by Secretary-General's Bulletin ST/SGB/2013/4 dated 1 July 2013, govern the procurement functions of the United Nations.
The provisions in the Procurement Manual should be read as subordinate to the provisions in the United Nations Financial Regulations and Rules. The Procurement Manual is intended to provide guidance on procurement policies and procedures to all staff members involved in the various stages of the procurement actions conducted by the UN in all offices and all locations, and is not intended to be exhaustive.
In view of constant changing procurement practices and technology, the Procurement Manual is subject to periodic updating and refinement by the Organization, as and when necessary.
The United Nations reserves the right to make exceptions to the provisions contained in the Procurement Manual, if and when necessary, and in the best interests of the Organization.
Please find below the links to the Procurement Manual in different languages.

•  Procurement Manual - English
•  Procurement Manual - French
•  Procurement Manual - Spanish

The most recent version of the Procurement Manual is Revision 7.0 published on 1 July 2013. In case of any discrepancy between the English version of the Procurement Manual and the French or Spanish version, the English version of the Procurement Manual prevails.

Yes, there are two systems integrated into UNGM:

• Ariba: Expressions of interest are recorded through UNGM, but the user will not be taken to an external page. The e-Tendering process starts from sending the invitation to participate up until the submission of responses. For more information, check this page from the UNGM Knowledge Center: Ariba 
• In-Tend: When expressing interest in a procurement opportunity, the user is taken to an external website. 

Contact email of the e-Procurement systems: 

• Ariba: aribae-tendering@un.org 
• In-Tend: support@in-tend.co.uk 

• How to participate in procurement opportunities requiring electronic submission on UNGM?
• UN Organizations under the UN Procurement Division (UN Secretariat) umbrella
• The UN Procurement Division procurement website.
• If a procurement protest needs to be submitted, click on the Complaints Guideline page by UNDP. 

• Procurement value: 3.13B USD
• Number of countries the organization procured from: 192
• Percentage of total UN procurement: 10.57%
• Ranking by procurement value: 3rd
• Top category: Transportation, Storage, Mail services
• Top region: Europe

To learn more about the procurement volume of each UN organization, visit the Annual Statistical Report and use the interactive dashboard.

General Terms and Conditions

Please find below the UN Secretariat General Terms of Contracts:

• General Conditions of Contracts for the Provision of Goods and Services
• General Conditions of Contracts for the Provision of Good
• General Conditions of Contracts for the Provision of Services
• General Conditions of Contracts - De Minimis Field Contracts