Supply, Delivery and Installation of General Furniture for Faculty of Mathematics and Natural Sciences of the University of Pristina

New amendment added #5: UNOPS Advises on the following points as below that HAVE BEEN AMENDED:Deadline for clarifications will be extended until 6 January 2025.Deadline for submission of bids will be extended until 13 January 2025.UNOPS advises to keep up to date with the published amended deadlines.

New clarification added: Clarification Request 19:Reference is made to the project in subject We are preparing our competitive over, nevertheless the deadline falls immediately after a long period of closure of 95% of US and EU companies due to Xmas We are wondering if you can please evaluate a short deadline extension? This will allow all bidders to prepare their best competitive offers.UNOPS Clarification Response 19:Kindly be advised that, due to the upcoming holiday season, the submission deadline will be extended until 13 January 2025 and clarifications will be open until 6 January 2025.

New amendment added #4: UNOPS Advises on the following point as below that HAVE BEEN AMENDED:Amended the document titled "ITB_2024_54696 - Section II Schedule of Requirements_V4 (Section II.3 - Technical specifications for Goods - UNOPS minimum technical requirements), ITB_2024_54696_Section_III_Returnable Bidding Forms - Form D_V4 (Technical specifications for Goods – Comparative Data Table)Under Lot 4; High density chipboard coated with high quality melamine resine, PP -Plastic Polypropylene 3mm edge; after the amendment shall read: High density chipboard coated with high quality melamine resine, PP -Plastic Polypropylene 2-3mm edge; This change is reflected in the above mentioned documents with red color.UNOPS advises to keep up to date with the published Amendment Documents and submit your Offer accordingly with the latest versions of the documents published. Not following with UNOPS Amendments and not submitting the correct submission documents will lead to disqualification of your offer. 

New clarification added: Clarification Request 18:It is stated in the tender documents that the project is exempt from customs duty and VAT. As a company that will bid from abroad, will the exemption certificate be issued immediately if the tender remains in our hands? Considering the project duration (4 months), it is understood that the time is quite limited. For this reason, we have hesitations about bidding for the tender from abroad.UNOPS Clarification Response 18:Kindly note that the exemption from customs duty and VAT applies to this project. Upon award of the contract, UNOPS will facilitate the process of obtaining the required exemption certificates for the contractor. While every effort will be made to expedite the issuance of the certificates, bidders are advised to consider the potential time required for administrative procedures in their planning and bid preparation. For further details, please refer to the "Duties and Taxes" section under the Particulars tab in this ITB. 

New clarification added: Clarification Request 17:We have a question regarding the specification for the thickness of the material in the following item:Lot 4, Item 4.3, Position 3: High-density chipboard coated with high-quality melamine resin, PP - Plastic Polypropylene 3mm edge.The required thickness of 3mm is not only unavailable in the local market but also considered non-standard and extremely rare in the international market, making it almost impossible to source. Could you confirm if it is possible to revise this specification to a thickness that is more readily available?UNOPS Clarification Response 17:Please be advised that the required thickness for the item will be revised to fit within the range of 2-3mm to align with market availability. The necessary adjustments will be made, and an amendment will be issued accordingly.

New clarification added: Clarificaiton Request 16:Could you kindly clarify whether the prices in the Price Schedule Form should be quoted inclusive or exclusive of VAT for ITB/2024/54696 as I could not find a specific information for this?UNOPS Clarification Response 16:Kindly be advised that UNOPS, as a subsidiary organ of the United Nations, is exempt from all direct taxes, customs duties, indirect taxes, and VAT. For further details, please refer to the "Duties and Taxes" section under the Particulars tab in this ITB. 

New amendment added #3: UNOPS Advises on the following points as below that HAVE BEEN AMENDED:Amended the document titled "ITB_2024_54696 - Section II Schedule of Requirements_V3 (Section II.3 - Technical specifications for Goods - UNOPS minimum technical requirements), ITB_2024_54696_Section_III_Returnable Bidding Forms - Form D_V3 (Technical specifications for Goods – Comparative Data Table)Under Lot 4 - Item 4.4 Aluminium Framed Acrylic/Glass Door Cabinets, the dimensions previously reflected "With dimensions W100mm x D450mm x H2000mm after the amendment shall read W1000mm x D450mm x H2000mm. This change is reflected in the above mentioned documents with red color.The deadline for clarifications will be extended until 30 December 2024; andThe deadline for the subsmission of bids is extended until 08 January 2025.We apologise for the confusion caused with the dates in the previus amendment text.UNOPS advises to keep up to date with the published Amendment Documents and submit your Offer accordingly with the latest versions of the documents published. Not following with UNOPS Amendments and not submitting the correct submission documents will lead to disqualification of your offer. 

New clarification added: Clarificaiton Request 15:Please can you clarify a request that is required in the column for submitting the tender where it says all required licenses as per section II, does this column only apply to distribution companies or also to manufacturers and what documents are specifically required, since another place also requires documents of the company that is registered as a manufacturer.Do we need to upload the documents that the company is registered by the Ministry of Trade and Industry in both sections?UNOPS Clarification Response 15:Please be advised that under the checklist tab, "all required licenses outlined in Section II" apply to the certifications needed for both the manufacturer and the bidder/distributor. Kindly upload these documents here, even if they have been uploaded separately. This is to ensure bidders double-check and that no required certification is missed.

New clarification added: Clarification Request 013:Please, can you explain to us the reasons for the postponement of the tender submission, since the first deadline was for submission on 11.12.2024 and the deadline for submission was postponed due to clarification of the specifications and completion of amendments until 17.12.2024. Now, one day before the tender submission, we receive a notification that the deadline for submission has been postponed to another date. This is also unclear since in the amendment you sent on 16.12.2024, the date for clarification of the tender is written until 03.01.2024, while the deadline for submission is 08.01.2024. Should the year be corrected to 2025?Is the reason for the postponement for any new additional amendment?UNOPS Clarification Response 013:Thank you for your message and for bringing up your concerns regarding the recent postponement of the tender submission deadline.The decision to extend the deadline was made to ensure that all necessary clarifications and amendments are thoroughly addressed, allowing for a more transparent and fair submission process. We understand the importance of maintaining clear timelines and regret any inconvenience caused by these changes.Regarding your observation about the date in the amendment text sent on 16.12.2024, we confirm that the deadline for clarifications should indeed reference 30.12.2024, and the submission deadline is 08.01.2025. We appreciate your diligence in identifying this error, and we will issue a correction to avoid further confusion.

New clarification added: Clarificaiton Request 014:Lot 4-item, item 4.4 is refering to Aluminium framed acrylic/glass door cabinetsplease kindly clarify the correct second width dimension required, as per our undersnatding it should be W1000mm instead of 100mm.UNOPS Clarification Response 014:Apologies for the confusion. Please note that the item in question, Aluminium Framed Acrylic/Glass Door Cabinets, as per your observation, should have the dimensions W1000mm x D450mm x H2000mm.

New clarification added: Clarification Request 012:Lot 4-item, item 4.4 dimensions please clarify the correct second width dimension, as per our undersnatding it should be W1000mm instead of 100mm.UNOPS Clarification Response 012:Please be adviced that referred item is "Wheelchair Stair Lift" and the dimensions for this item are W1250mm x D990mm x H1090mm; 

New amendment added #2: UNOPS Advises on the following points as below that HAVE BEEN AMENDED:Deadline for clarifications will be extended until 03 January 2024.Deadline for submission of bids will be extended until 08 January 2024.UNOPS advises to keep up to date with the published amended deadlines.

New clarification added: Clarification Request 11:Could you please confirm what should be entered in the FORM E under "Beneficiary"? Should it be "UNOPS Headquarters, Marmorvej 51, PO Box 2695, 2100 Copenhagen, Denmark," or another name and address?What is the "Bid guarantee number" in the same form?UNOPS Clarificaiton Response 11:Please note that in the eSourcing system, under the Bid security details section of the Particulars tab, we have provided the name and address. Kindly use the same details to put under "Beneficiary" in the Form E: Bid Security Form. The "Bid guarantee number" in Form E, should be provided by the bank that issues the Bid Security for this tender.

New clarification added: Clarification Request 10:Could you please advise, what shall we insert under document name "Copy of Manufacturer's / Bidder's document that shows are legally registered to manufacture and/or sell the products"? We only have the Certifiate of Incorporation and there is another section for it in the eSOURCING.UNOPS Clarificaiton Response 10:Please note that the "copy of manufacturer's/bidder's document that shows they are legally registered to manufacture and/or sell the products" refers to the registration document issued by the Ministry of Industries or Commerce, or another relevant authority, confirming that the manufacturer is authorized to produce the specific products (furniture, in this case). If the Certificate of Incorporation contains this information, please upload it in both sections. 

New clarification added: Clarification Request 09:Please provide us the precise measurements (length x width) of the rooms intended for the placement of "lecture hall chairs."UNOPS Clarificaiton Response 09: Kindly note the required dimensions as follows:For Rooms 3.1 and 3.2, as referenced in Drawing: Furniture Plan 02_I_F_Ground Floor, the dimensions are:X: 1,180.0 cmY: 1,270.0 cm

New amendment added #1: UNOPS Advises on the following points as below that HAVE BEEN AMENDED:1. Amended the document titled "ITB_2024_54696 - Section II Schedule of Requirements_V2 (Section II.3 - Technical specifications for Goods - UNOPS minimum technical requirements), ITB_2024_54696_Section_III_Returnable Bidding Forms - Form D_V2 (Technical specifications for Goods – Comparative Data Table) and ITB_2024_54696_Section_III_Returnable Bidding Forms A, B, C, E, F, G, H_V2 (Form C Price Schedule Form - reflecting the change in the name of the Lot 2, Item 2.1, 2.2 and 2.3)NOTE: All the amended / added technical specifications are marked in red colour in the above mentioned documents, while the specifications to be removed are marked with a strikethrough. 2. Deadline for clarifications will be extended until 11 September 2024.3. Deadline for submission of bids will be extended until 17 December 2024.UNOPS advises to keep up to date with the published Amendment Documents and submit your Offer accordingly with the latest versions of the documents published. Not following with UNOPS Amendments and not submitting the correct submission documents will lead to disqualification of your offer.

New clarification added: Clarification Request 07: 1. LOT 2-Lecture Hall Chairs2.2-Seat and back: “2.Dimensions W510mm x D280mm x H800mm”, 1.2-after the communication with the manufacturers, the depth 280mm should not be reasonable. We assume it is too small. Please kindly check and reply. 2. LOT 3-Other Chairs (Library, Office, Social Pockets)3.2-Comfortable Chair (Lobby/pockets/office) with different colors: The Point 1 and Point 8 are in conflict. We assume that “8.Plastic gliders to prevent damage to floors” should be typo and deleted from the specifications. Please kindly check and reverse. 3. LOT5-Workstations, Tables, Podiums, Kitchenettes, Receptions, Desks5.1-Two (2) Persons Workstation: For the convenience of moving the position, it is suggested to modify "1.Frame - High-grade precision steel, square (40/40/2 mm)" to rust proof metal, square (40/40/2 mm).5.6-Kitchenette with different dimensions: "With dimensions W300mm x D600mm x H900mm (total 2260mm)", but please kindly check and reply whether the width should be W3000mm.5.7-Podium (Lecture Hall): According to the description, it should be MDF material furniture without a metal frame. Please check and confirm if the Point 4 should be deleted?5.8-Speakers Table (Lecture Hall): According to the description, it should be MDF material furniture without a metal frame. Please check and confirm if the Point 4 should be deleted?5.11-Students Desk: According to the description, the desks should with rollers. Please check and confirm if the Point 7 should be deleted?5.12-Teachers Desk: According to the description, the desks should with rollers. Please check and confirm if the Point 7 should be deleted? 4. LOT 8-Sofas, paintings, coffee tables, coat racks, mobile extension walls8.10-Mobile Exhibition Walls: The Point 4 and Point 7 are conflict, but the standard total depth should be 30mm, Please kindly check and reply if the "Dimensions W1500mm x D30mm x H1800mm" is preferred. 5. LOT 9-Chalkboard “6.Dimensions W200mm x D22mm x H130mm”, but the standard dimensions should be "W2000mm x D22mm x H1000mm”, Please kindly check and reply if the Dimension W2000mm x D22mm x H1000~1300mm is accepted or not. 6. LOT 10-Wastebaskets10.1-Wastebaskets: “5.Round wastebasket with wire mesh with weight 1.50 lbs and capacity 18.000 qt” &”6.Dimensions Ø 1 - 300, Ø 2 - 350 x H500mm”, but the standard dimensions should be "Ø 1 - 235, Ø 2 - 300 x H330mm”, Please kindly check and reply if “5.Round wastebasket with wire mesh with weight 1.00~1.50 lbs and capacity 15.840~18.000 qt” & ”6.Dimensions Ø 1 - 235~300, Ø 2 - 300~350 x H330~500mm” are accepted or not.10.2-Recycling Waste Basket: “1.Capacity - 70 liters” & ”10.Dimensions W1400mm x D500mm x H810mm”, but the standard dimensions should be ”10.Dimensions W1200mm x D380mm x H850mm”, Please kindly check and reply if “1.Capacity - 55~85 liters” &”10.Dimensions W1200~1400mm x D380~500mm x H650~850mm”are accepted or not.UNOPS Clarification Response 07: 1. LOT 2-Lecture Hall ChairsThere was an error in presentation of the items, this has been corrected and will be posted through the Amendment of the ITB. 2. LOT 3-Other Chairs (Library, Office, Social Pockets)Please note that the only one to be taken into account is points 8. 3. LOT5-Workstations, Tables, Podiums, Kitchenettes, Receptions, Desks5.1 Two (2) Persons Workstation:Modifying the specification to "rust-proof metal, square (40/40/2 mm)" for ease of mobility is a valid suggestion. We will revise this adjustment through an amendment.  5.6 Kitchenette with Different Dimensions:Thank you for identifying the potential issue with the width dimension (W300mm). We will revise the dimensions to reflect actual W3000mm.5.7 Podium (Lecture Hall):Thank you for pointing this out. Upon reviewing the specifications, the design intentionally combines an MDF-coated top, front, and side panels with a high-grade precision steel frame for enhanced durability and structural stability. This is a standard practice for podiums to ensure both functionality and a professional appearance. As the frame material is explicitly mentioned as steel in the specifications, it cannot be removed without compromising the structural integrity of the design. Therefore, Point 4 (Frame: High-grade precision steel, square 40/40/2 mm, ±10% variation is accepted) should remain in the specifications.5.8 Speaker’s Table (Lecture Hall):As above.5.11 Students Desk:The desks are specified to have rollers, and Point 7 will be removed.5.12 Teachers Desk:As above.LOT 8 – Sofas, Paintings, Coffee Tables, Coat Racks, Mobile Extension Walls8.10 Mobile Exhibition Walls:We acknowledge the conflict between Points 4 and 7. We have adjusted the dimensions to standard total depth of 30mm.5. LOT 9-Chalkboard:Please be advised that dimensions W2000mm x D22mm x H1000~1300mm are accepted.6. LOT 10-Wastebaskets10.1-Wastebaskets: Please be advised that a range of +-20% has been provided for this item. Anything that falls within this is acceptable. 10.2-Recycling Waste Basket: As above. 

New clarification added: Clarification request 08:Please also kindly consider to extend the bid deadline for an extra two weeks after the response.UNOPS Clarification response 08: Please be advised that the submission deadline will be extended, considering the requested time.

New clarification added: Clarification request 06:Could you please clarify whether a catalog or drawing is required for all items? If so, can we submit our catalog while ensuring it aligns with the technical specifications of the items outlined in the tender dossier by UNOPS?UNOPS Clarification response 06: Please be advised that catalogues, brochures, and/or drawings are mandatory and must be submitted along with all other required documentation in your submission for all items. You can submit your catalogues or similar, provided they adhere to the technical specifications outlined in Section II: Schedule of Requirements and Section III: Returnable Forms - Form D. UNOPS also advises to keep up to date with all published amendment documents to ensure that your offers are submitted in accordance with the latest versions of the documents. 

New clarification added: Clarification request 05:Since the documentation will be amended as outlined in the clarifications, we request an extention of the deadline accordingly to provide bidders sufficient time to prepare their offers.UNOPS Clarification response 05: Please be advised that, following the amendment, the deadlines for clarifications and submissions will be revised accordingly to allow bidders sufficient time to prepare their offers. 

New clarification added: Clarification Request 02:1. For the chairs in Lot 1, the required upholstery fabric is specified as 100% polyacrylic Dralon with a weight of 530 g/m² and Martindale 40,000 cycles. Based on our research into the composition and specifications of the requested fabric, we found that this type of material is typically used for outdoor purposes. We were unable to identify a fabric exactly matching these parameters. Additionally, it is unclear to us why chairs intended for indoor use, as indicated by their other specifications, should be upholstered with an outdoor fabric. Could you please specify the name and manufacturer of the fabric that meets your requirements and would be preferred for upholstering these chairs?2. The width of chairs 1.1 and 1.2 is specified as 80 cm. Such a chair does not exist, and this requirement is not met even by the EON chair from the manufacturer Nurus, which you have provided as an example in the image.3. The chairs 1.1 and 1.2 are illustrated with a wire-frame base (solid material, approximately 11 mm in diameter), but the description specifies a chrome-plated tube (22/2 mm). This type of "sled" frame only exists in the wire-frame version, as is the case with the EON model from the manufacturer Nurus. Could you confirm whether you require a wire-frame sled base or other type of chrome-plated tube base?UNOPS Clarification Response 02: 1. Thank you for your observation. Since the chairs in Lot 1 are intended for indoor use, we will revise the specifications through an Amendment and request the use of a suitable alternative— a high-quality, durable upholstery fabric, such as 100% polyester or a polyester-cotton blend.2. The specified width of 80 cm for the chairs seems quite wide, considering standard chair dimensions. A typical chair width is usually in the range of 50-70 cm. This will be revised in the Amendment. 3. After reviewing the specifications and illustrations, we can confirm that the intended chair base should be a chrome-plated tube (22/2 mm) as specified in the description. The wire-frame version of the sled base, such as seen with the EON model by Nurus, is not suitable for this requirement.

New clarification added: Clarification Request 04: We kindly want to ask you if FUME HOODS are planned for this tender since the sketch suggests that they are scheduled.If yes, can you please let me know the specifications for it?In addition, can you please let us know if cupboards are planned too, and their specs if possible?Additionally, can you please let us know the specifications for the numbers in the sketch: 53, 38.1, 55, 49, 47, 31.1, and 58?UNOPS Clarification Response 04:Please be informed that fume hoods and the referenced item numbers are not included in this tender.

New clarification added: Clarification request 03:Could you clarify what information should be included in the Form G document?UNOPS clarification response 03:Please be advised that in Form G, you should list your previous contracts and sales experience. 

New clarification added: Clarification request 01:We have questions regarding item sizes. The height of below 2 types os chairs is unusually high for a chair. Kindly double check and confirm the right height dimension?1. Lot 1 Item 1.1 Chair with table: Dimensions W800mm x D450mm x H2000mm, +-10% variation is accepted;2. Lot 1 Item 1.2 Chair: Dimensions W800mm x D450mm x H2000mm, +-10% variation is accepted;UNOPS clarification response 01:Please be advised that the required height dimension of the chairs is 400-450mm. The necessary adjustments to the dimensions will be made, and an amendment will be issued accordingly.