CANCELLED Supply and Delivery of HDPE Welding Machine and Tools-RE-BID

Tender cancelled on 2024-10-24 02:28 UTC. Dear Vendors, Thank you for your bid dated 30th September 2024 for Supply and Delivery of HDPE Welding Machine and Tools Lot 1. After careful consideration, the UNOPS Evaluation Team has decided to cancel the Lot 1 HDPE Butt Fusion Welding Machine and Tools. This is due to that fact that our minimum technical requirement required material revision. We thank you for your interest in working with UNOPS, and we encourage you to bid again for the same bid under ITB reference No. ITB/2024/54356. Yours sincerely UNOPS. For any inquiries, please contact Almaz Balcha Beshah. Email: etoh.procurement@unops.org, Phone: Ethiopia 118122616

New clarification added: TENDER PARTICULARS - Duties and taxesAs per the tender particulars, “All bids shall be submitted net of any direct taxes (customs duties and indirect taxes, such as sales taxes, VAT, taxes on commodities such as fuel).” From our previous experience from supply contracts with UN agencies and in line with the tender particulars with this ITB, taxes and duties have not to be borne by the supplier.However, in your clarification dtd. 7th of August 2024, you are stating “regarding the 15% VAT sales tax levied in Ethiopia, your financial offer has to include this amount”. This contrats with the tender particulars and the standard practice for UN procurement undertakings. Please kindly clarify if VAT has indeed to be included in the bid price and, in case of order, has to be borne by the supplier. HYDRAULIC BUTT FUSION WELDING MACHINEThe specification reads “Bead gauge, Pipe end cover and has a Shield“. While the requirement for bead gauge is clear, the requirement “pipe cover and has a shield“ remains unclear. Please note that pipe end covers are usually ordered together with the pipes from a manufacturer of such pipes. We would therefore suggest to remove the requirement “Pipe end cover and has a Shield“ from the technical specification of the butt fusion welding machine.SOLDERING STATION, ITEM 2.26A soldering station with hot air gun and soldering iron with the given power rating of 1500 W is not available according to our research. Would a device with 1300 W power or less also be accepted?Dear Bidder,Thank you for your clarification questions; please see our response below;TENDER PARTICULARS - Duties and taxes; as a UN organization we are exempt from taxes therefore all bids shall be submitted net of any direct taxes (customs duties and indirect taxes, such as sales taxes, VAT, taxes on commodities such as fuel) as stated on the particulars section of the ITB. In case your business is located in Ethiopia and you are offering a DAP price your price should include taxes as the goods are declared by your organization. HYDRAULIC BUTT FUSION WELDING MACHINE: The Pipe End Cover; is required for Protection. It is used to protect the ends of HDPE pipes from dirt, dust,  moisture, and other contaminants that could affect the quality of the weld. It is also used for alignment; it helps maintain proper alignment of the pipe ends during the welding  process, ensuring that the pipes are correctly positioned for an effective fusion. Furthermore, they are typically placed over the pipe ends before the welding process  begins and are removed once the pipes are ready to be aligned and fused. • They are often made of durable materials that can withstand the conditions of the job while keeping the pipe ends clean and protected.Shield; this is required for Safety and it is used to protect the operator and the surrounding environment from  the heat and potential splatter during the welding process. It is also used for Consistent Heating: Shields help ensure that the heat applied to the pipe ends is  consistent and evenly distributed, which is critical for a strong weld. These are often integrated into the welding machine or used as separate components  that can be adjusted around the pipe ends. They can also serve as barriers to prevent heat loss, thereby ensuring that the pipe ends  reach and maintain the necessary temperature for effective welding. Both the pipe end covers and shields are integral to the HDPE welding process, contributing to the  safety, cleanliness, and quality of the final weld.SOLDERING STATION, ITEM 2.26; We only accept bids based on the UNOPS requirement and any machines or tools that fall below the minimum requirements or range set by UNOPS will not be accepted.Best RegardsUNOPS 

New clarification added: Dear Sir/MadamThis is kindly to request your good office to clarify that the Handle mentioned in the generator is a must?because only portable type of genset can have handle?Regards,Dear Bidder,Thank you for your clarification question, the inclusion of a handle in our specifications is directly related to the generators portability. The handle is a mandatory feature for our generators to ensure they can be easily moved or transported. Best RegardsUNOPS

New amendment added #2: Dear Bidders,This amendment is required to amend the generator requirement that states "Control Panel: Digital or Analog control panel with voltmeter, frequency metre, hour metre and various protection features like overcurrent and Overvoltage protection, emergency stop" to "Control Panel: Digital or Analog control panel with voltmeter, frequency metre, hour metre and various protection features like overcurrent and Overvoltage protection" as highlighted in Yellow in the amended documents.Best RegardsUNOPS 

New clarification added: Dear Sir/MadamThis is kindly to request your good office to clarifay the importance of the emergency switch on the generator?as the board is small and it has the ignition key and also braker.Regards,Dear Bidder,Thank you for your clarification question, Kindly note we are in the process of posting an amendment removing the emergency stop from our technical mimimum requirement. Best RegardsUNOPS 

New clarification added: 1. We kindly ask you to extend the deadline for bid submission further by 1 week.2. We assume the "HYDRAULIC BUTT FUSION WELDING MACHINE" (Item 1.1) shall be operated by use of the "6 kW Outdoor and Weatherproof Diesel Generator" (Item 1.2).Can we offer a generator with lower rated power (e.g. 5 kW) as long as it is ensured that the generator is powerful enough to operate the butt fusion welding machine?Thank you very much in advance.Kind regardsDear Bidder,Thank you for your clarification question,Unfortunately we have already extended the bid deadline by two weeks previous and we don't have a plan to extend the deadline for the second time.Regarding the generator UNOPS's minimum technical requirement is Rated power: at least 6Kw, kindly offer a generator that meets the requirement.Best RegardsUNOPS 

New clarification added: GENERALWe would like to remind you that the extended deadline has not yet been applied on the ebidding system yet. We‘d also assume that the deadline for clarifications will be extended as well? HYDRAULIC BUTT FUSION WELDING MACHINEAccording to different well-known manufacturers of such machines, the temperature range indicated in the technical specification cannot be correct.PE is welded at 220° C ±10° C. Higher temperatures would lead to a bad weld and temperaturs as high as 300° C could even demage the PE coating.Hence, please confirm that a max. temperature of 250° C is acceptable. Soldering Iron Kit with accessoriesFrom the given specification, it is not fully clear whether an all-one-soldering station or three different devices are required, i.e. electric soldering iron + soldering station with soldering iron and hot air gun.In addition, the information provided for the soldering iron tip types is unclear.Do you require all the indicated tip types (conical, bevel and chisel) and if so, please kindly indicated the required sizes and temperature ranges for each type and size.The same also applies to the „Solder Sucker. Please indicate the nozzle sizes and types. Moreover, do you look for a mechanical or an electrical solder sucker?  Alternatively, or preferrably in addtion, can you please kindly name a reference model.Dear Bidder,Thank you for your clarification questions, HYDRAULIC BUTT FUSION WELDING MACHINE; The UNOPS requirement for the heating plate temperature is a range from 250°C to 300°C, with a surface temperature deviation of less than or equal to ±5°C. Therefore, any temperature within this range is acceptable.Soldering Iron Kit with accessories; ​​Soldering Iron Kit with accessories are all in-one,Yes, we need all three types of tips, and to avoid a restrictive specification UNOPS has opted to accept any size and temprature range offered by bidders.For nozzle as well UNOPS has opted to accept any size and temprature range offered by bidders. UNOPS requires an electrical solder sucker.Best RegardsUNOPS 

New clarification added: Dear Sir/Madam,Concering HEAVY DUTY RATCHET PIPE CUTTER, THREADER KIT WITH CARRYING CASE; You have requested 1/2” to 3” in a kit. But in a kit maximum size is 1/2” to 2”. Therefore; Can we supply 1/2” to 3” within two kits?With Best Regards,Voltage General Trading LLCDear Bidder,Thank you for your clarification question, This is to confirm we do accept two sets as per below details;All threader dies within the range of 1/2” to 2” must be included, and the die heads should be interchangeable within this range.All threader dies within the range of 2” to 3” must be included, and the die heads should be interchangeable within this range.Best RegardsUNOPS

New amendment added #1: This amendment is required to this ITB to extend the bid deadline due to the bidders request for extension.

New clarification added: The following question relates to Item No. 3 - HEAVY DUTY RATCHET PIPE CUTTER, THREADER KIT WITH CARRYING CASEYou are requesting a MANUAL pipe threading kit with a capacity from 1/2" to 3".Such product does not exist on the market.Manual pipe threaders usually have a capacity of 2" maximum.There are however electrical pipe threading machines on the market with a capacity of up to 3" or even higher.We kindly ask you to clarify which type is required (manual or electrical machine).In case a manual version is indeed required, we kindly ask you to share a reference model.Dear Bidder,Thank you for your clarification questions; UNOPS's minimum technical requirement for Item No. 3 - HEAVY DUTY RATCHET PIPE CUTTER, THREADER KIT WITH CARRYING CASE is manual hand-held. Unfortunately we do not have a reference model.Best RegardsUNOPS 

New clarification added: Dear SirIt is time taking to offer the best technical and financial solution for your current tender. so we kindly require your good office to extend the deadline by 15 days.Dear Bidder,Thank you for your clarification question; Considering other bidders requests as well, we are extending the deadline by two more weeks (until August 23, 2024). The bid extension will be applied on the system shortly.Best RegardsUNOPS 

New clarification added: Dear Sir,Kindly note that there is no tender particular and the liquidated damages are not shown in the ITB hence please advise what will be the percentage per day of delay up to a maximum deduction of 10%thank you.Best regards,Dear Bidder,Thank you for your clarification question; please refer to the tender information section of eSourcing where the second tab shows the particulars of the bid. Kindly note liquidated damages do not apply to this bid but we request a 10% performance security if awarded.Best RegardsUNOPS

New clarification added: Hello Dears,We are participating for the bid ITB/2024/53060 and we want a clarification on some issues;On the bid particulars Duties and taxes section you mentioned all bids shall be submitted net of any direct taxes (customs duties and indirect taxes, such as sales taxes, VAT, taxes on commodities such as fuel). And there are still custom duties (for the goods to be imported) and a 15% VAT sales tax on the Ethiopian context. What is your approach toward this issue?The other is, is there any facilitation from your organization to open an LC in Ethiopian Banks?On the technical part of the bid document about HDPE butt welding machine ‘Bead gauge, Pipe end cover and has a Shield’ is listed as a criteria. Can we get a clarification on that?Thanks in advance for your consideration?Regards,Dear Bidder,Thank you for your clarification questions; Kindly note our client Ministry of Water and Energy will pay the customs duties required when the items will be imported, regarding the 15% VAT sales tax levied in Ethiopia, your financial offer has to include this amount. Kindly note UNOPS do not facilitate opening LC, we effect the payment through bank transfer after the delivery of goods. Regarding the technical clarification question, this is to clarify that a bead gauge is a tool used primarily in welding to measure the size and consistency of the weld bead, particularly for butt joints. Pipe end covers need to have a shield for all sizes.Best RegardsUNOPS 

New clarification added: Dear Procurement Team,Kindly find below our clarifications regarding the referenced tender:Regarding the item 3 - Pipe Threader, the standard requested ASME  is not relevant to the choice of the machine. Please confirm if the standard of pipes used in Ethiopia is NPT (USA National Pipe Thread) or BSPT (British Standard Pipe Taper) ?Regarding the item 4 – Heavy Duty Pipe Wrench, the maximum size available in the market is adjustable from 1.25 to 4.5 inches and not up to 5 inches.We believe this is a typo mistake. Please confirm if a range from 1.25 to 4.5 inches is acceptable.Best Regards,Dear Bidders,We received the below clarification requests from interested bidders. Hence, please find our response respectively.Question: Dear Procurement Team,Kindly find below our clarifications regarding the referenced tender:Regarding the item 3 - Pipe Threader, the standard requested ASME  is not relevant to the choice of the machine. Please confirm if the standard of pipes used in Ethiopia is NPT (USA National Pipe Thread) or BSPT (British Standard Pipe Taper) ?Regarding the item 4 – Heavy Duty Pipe Wrench, the maximum size available in the market is adjustable from 1.25 to 4.5 inches and not up to 5 inches.We believe this is a typo mistake. Please confirm if a range from 1.25 to 4.5 inches is acceptable.Best Regards,Our Response: Dear bidder, thanks for reaching out for clarification; below please see our response:1. The specified ASME standards are relevant and crucial for ensuring the tools we choose are produced according to these standards and that the threads meet the required quality, compatibility, and safety criteria. Therefore, the ASME standard specified in the technical specifications is important.Vendors must ensure that the pipe threader and dies are produced according to ASME standards.2. Pipe Threader Standard: In Ethiopia, pipe standards can vary, with NPT (USA National Pipe Thread) and BSPT (British Standard Pipe Taper) being the most common. However, it is important to confirm that the specific standard used in our context is NPT.Question: The following question relates to Item No. 3 - HEAVY DUTY RATCHET PIPE CUTTER, THREADER KIT WITH CARRYING CASEYou are requesting a MANUAL pipe threading kit with a capacity from 1/2" to 3". Such product does not exist on the market. Manual pipe threaders usually have a capacity of 2" maximum. There are however electrical pipe threading machines on the market with a capacity of up to 3" or even higher. We kindly ask you to clarify which type is required (manual or electrical machine). In case a manual version is indeed required, we kindly ask you to share a reference model.Our Response: Dear Bidder, thanks for your query. Please note that the technical specification of heavy duty pipe wrench range from 1.25 to 5 inches is our requirement and not a typo. 

New clarification added: Dear Bidders, We've received the below clarification requests from interested bidders. Hence please find our responses respectively.Question: Dear Sir/Madam, is it possible for you to extend the deadline by a further week. Thank you.Our Response: Dear Bidder, thanks for your query. Considering other bidders requests as well, we are extending the deadline by two more weeks (until August 23, 2024). The bid extension will be applied on the system shortly.Question: Given that most businesses are not working at full capacity currently or are closed for sommer holidays, we kindly ask you to extend the deadline for bid submission by a minumum of 2 weeks, preferably by 4 weeks.Kind regardsOur Response: Thanks for your query. Considering the project period and reasonableness of your request, we are extending the deadline by two weeks (until August 23, 2024); this bid extension will be applied on the system shortly.Question: The following questions relate to Item No. 1, Manual Hydraulic Butt Fusion Welding Machines:1. Usually, temperatures of 220ºC to 240ºC are considered sufficient for HDPE butt welding. Can we offer a device Hydraulic Butt Fusion Welding Machine with a temperature range from 180 - 260°C?2. Would a Hydraulic Butt Fusion Welding Machine with an hydraulic pressure range of 0 - 150 bar would be acceptable as well?3.  Can you please clarify what the following features are supposed to mean: Bead gauge, Pipe end cover and has a Shield?The following questions relate to Item No. 1.2, 6 kW Outdoor and Weatherproof Diesel Generator:Would it be acceptable to offer a generator without emergency stop? We can't identify any model with emergency stop of a manufacturer with local presence/ service in Ethiopia.Our Response: Thanks for your query, below please find our responses.Manual Hydraulic Butt Fusion Welding Machines1. We only accept bids based on the UNOPS requirement and any machines or tools that fall below the minimum requirements or range set by UNOPS will not be accepted2. We only accept bids based on the UNOPS requirement and any machines or tools that fall below the minimum requirements or range set by UNOPS will not be accepted3.  A bead gauge is a tool used primarily in welding to measure the size and consistency of the weld bead, particularly for butt joints. Pipe end cover need to have a shield for all sizes.6 kW Outdoor and Weatherproof Diesel Generator- The requirement of local agent/dealer is not for the manufacturer to have presence or service in Ethiopia rather our request is the supplier to have a local agent to support in testing and after sales services required. If bidders does not a have local agent at the time of bid, we expect them to commit/agree to arrange one within three weeks after award.With Regards,UNOPS Procurement Unit