Decarbonize Captive Power for Industrial Decarbonization (Indonesia)

New clarification added:  

New clarification added: QUESTIONShould we include Form E Resumes only for the minimum required Key Personnel? (Team Lead, Coal Power Plant Specialist, Energy Efficiency Specialist, Investment Specialist, and Economist)? Or should we also include resumes for additional proposed personnel? (e.g., Public Policy Specialist, Energy Modeler, Environmental Impact Specialist, Gender and Social Inclusion Specialist, Communication Specialist, Translators, etc.)? Similarly, should we fill out the Annex 1 spreadsheet only for the minimum required personnel or also for any additional proposed personnel?ANSWERForm E should include the CVs of all proposed personnel (i.e., minimum positions indicated in the tender documents AND additional positions suggested by the bidder). Annex 1 is for minimum required personnel only. The details of the additional personnel are not required for this spreadsheet.QUESTIONIn Form D, are there word limits or page limits for Sections 1 and 2? In particular for Section 1, in relation to experience of similar engagements, would you like for us to just summarize each relevant experience in simple bullet points? Or would you like to see more detailed case studies and for each case study, a paragraph for each of the following topics: Backround, Approach, and Results? Is there a minimum or maximum number of case studies that you would like for us to include?Similarly in Section 2, would you like for us to refrain from repeating a lot of the requirements already mentioned in the RFP, and focus only on our approach elements that exceed the mimimum requirements? Or would you like for us to include a comprehensive summary of our approach, including requirements that are already outlined in the RFP? Additionally, do you just want a text summary of our approach or can we also use visual representations of certain parts of the approach? (maps, charts, tables etc.).ANSWERThere are no word limits or page limits for Sections 1 and 2 of Form D.Regarding Section 1, you have the flexibility to either summarize each relevant experience in simple bullet points or provide more detailed case studies. Both approaches are acceptable, and you can decide based on what strengthens your proposal. There is no minimum or maximum number of case studies required.In Section 2, we encourage you to include a comprehensive summary of your methodology/approach, including requirements outlined in the RFP. Visual representations such as maps, charts, and tables can also be included if you believe they strengthen your proposal. Please include any elements that you believe will enhance the strength of your proposal.QUESTIONFor Table 2: The Minimum Requirements of the Communications Plan, please confirm which language(s) each of these communications deliverables need to be provided in? English, Indonesian, or both languages?Social Media PostsPress ReleasesNewspaper Articles (online)Policy BriefsOp-EdsOnline presentations of project progressMaintain/develop a database of photographs/ videos/ vox pops from events/ activitiesANSWERAll project deliverables and presentations must be submitted in English and Bahasa Indonesia, as mentioned in the TOR page 16.QUESTIONThe RFP includes this lange “Audited Financial statements or documents authorised by the local government authorities of the country of registration of the bidder.”Are private entities required to submit full financial statements for 2 years? If a company is not willing to disclose their full financial statement, would any of these documents fulfill the requirement?1) Certificate of Financial Standing from Bank2) Tax Return Documents3) Annual Report Summaries4) Extracts from Audited Financial Statements5) Letter from Certified Public Accountant6) Credit Ratings Report7) Revenue Affidavit (legally sworn statement by a company officer detailing the company’s turnover figures for the required periods.)ANSWERYes, the listed documents are acceptable as long as they are authorized by the local government authorities or certified by any independent third party.QUESTIONWe kindly request an extension of the deadline for at least 1 week. This additional time would greatly assist us in securing the necessary resources to ensure the successful completion of the project in accordance with your requirements.ANSWERThe original deadline for this project was April 15th and has been extended to April 26th. Due to the time sensitivity of the project for the beneficiary, we cannot extend the deadline any further.

New clarification added: QUESTION: For the coal power plant specialist role, do these qualifications need to be covered by a single expert? Or is it possible to have two experts on our team that together, cover the qualifications? For example, could we have 1 person with 5+ years direct experience in power plant operations (but not a coal power plant), as well as another person with expertise in coal power plant operations/decarbonization (from previous academic research on the topic)? Or is it required to have a single team member who has worked directly in coal power plant operations?If we are allowed to have two individuals cover the role, should we fill out the Detailed Personnel Proposed for two people? or only for one of them? If the latter, how can we best showcase that the expertise of both individuals combined will cover the requested qualifications of the coal power plant specialist role?ANSWER:It is expected that for each key position indicated, it is filled with one person. However, if the consultant considers that it is best to have 2 persons fill the position, this is permissible. Bidders are requested to identify which of the personnel proposed as the main person for the role. The technical score will be allocated based on the education and experiences of the main person.The bidder may provide details and justifications for additional personnel who are essential for the successful implementation and execution of the work plan and methodology, as outlined in paragraph 40 of the Terms of Reference (TOR).

New clarification added: Question 4Regarding the analysis of the Pipeline of New Captive Coal Operations, is the objective to prevent their development, or is it intended for them to work in a mix with captive renewable power? We are not entirely sure how coal is fitting in within the project objectives. Answer 4This project exploring opportunity to replace coal by renewable energy while also consider the viability by assessing resource availability, technical feasibility, economic viability, environmental impact, and regulatory compliance, as part of government vision to decarbonize industrial sector. It aims to gather data that can be utilized by relevant stakeholders for various purposes. For instance, this data can help identify opportunities for integrating renewable energy sources into the energy mix of captive power, assess projected emissions, and explore potential pathways for transitioning towards cleaner energy solutions. Ultimately, the analysis aims to provide valuable insights that support informed decision-making and facilitate the transition towards a more sustainable energy future.Question 5How will the industrial sectors that have captive coal power and need decarbonization be predefined? Will there be a short-list based on the government/ETP’s interests?Answer 5The industrial sectors requiring decarbonization, particularly those with captive coal power, will be identified during the project implementation phase. This process will involve consultation with relevant stakeholders and the establishment of criteria and assessments proposed within the project. The selection process will prioritize alignment with government to ensure effective decarbonization efforts.Question 6Does site selection involve proposing new sites in Aceh and Papua, or does it involve selecting existing sites to decarbonize?Answer 6The specific site for the project will be determined later based on established criteria and assessments conducted within this project. Mentions of Aceh and Papua in the footnote of the TOR serve to provide a uniform price reference for all bidders, particularly regarding site visit costs, ensuring fairness and consistency in proposal submissions.Question 7Does the framework for selecting potential electricity suppliers consider already existing renewable energy, or could it include projects under development/ to be developed?Answer 7The framework for selecting potential electricity suppliers can encompass both existing renewable energy sources and projects under development or to be developed.Question 8Will ETP support the consultants in establishing communication with the private sector to get more information about their industrial processes, demand, etc., for the assessment of the industrial processes by sector?Answer 8The consultant who demonstrates capability to engage with relevant companies for this project will be preferred. While the ETP and relevant ministries will support communication with these companies, it remains the responsibility of the implementing consultant to manage this aspect of the project.Question 9For the site visits to areas with the largest industrial activities (Sulawesi, Maluku, Java, Sumatra, Kalimantan, Riau Island, Papua, Nusa Tenggara), please confirm if 8 visits are required?Answer 9Yes, it is confirmed that minimum 8 site visits are required.Question 10Could ETP provide support with the contact with the biggest sites/companies in the island/area, or is the consultant expected to make those reach outs on its own?Answer 10The consultant who demonstrates capability to engage with relevant companies for this project will be preferred. While the ETP and relevant ministries will support communication with these companies, it remains the responsibility of the implementing consultant to manage this aspect of the project.

New amendment added #1: The tender is amended to:Upload the pre-bid meeting slides and minutesExtend the tender deadline to 26 April 2024, 5.00 PM (Jakarta time)

New clarification added: Question 1We would like to request for a deadline extension of at least 14 calendar days. We note the depth and breadth of the scope requirement, covering captive power plants, industrial decarbonisation technologies, industrial site selection with green energy procurement, among others, across 18 months of the project. The extension of the deadline would allow us to gather both local and international expertise and jointly put together a compelling proposal that will meet your project objectives and requirements.Answer 1After internal discussion and considering the holiday period, we have decided to extend the deadline from April 15th to April 26th, 2024, 5.00 PM (Jakarta time).Question 2We note that the site selection for NZIP requires legal advisory services per Pages 3, 5, 11, and 25 of the TOR. Regarding this, will UNOPS (a) require the consultant to include legal expert position in the technical proposal, or (b) appoint or have nominated legal counsel which the consultant is expected to work with?Answer 2a). Whether a legal expert is required in the technical proposal depends on the methodology proposed by the bidder. If the bidder believes that including a legal expert would strengthen their analysis, they are welcome to nominate such personnel as part of their team.b). UNOPS will not appoint or nominate legal counsel for the consultant to work with.For suggested required personnel, please refer to pages 26 - 29 of the TOR, and additional positions can be found on page 22.Question 3Similar to Q2 above, and regarding Gender Equality and Social Inclusion (GESI), will UNOPS (a) require the consultant to include GESI expertise in the project team, or (b) appoint / nominate a GESI expert which the consultant is expected to work with?Answer 3a). It is not strictly required for the consultant to include GESI expertise in the project team. The required personnel are outlined on pages 26-29 of the TOR. However, additional positions suggested on page 22 are recommended to strengthen the team and methodology. These positions will be scored in the proposed methodology and approach section.b). UNOPS will not appoint or nominate GESI expert for the consultant to work with.