Provision of services for the creation of a dynamic website for the "Plastic Free Rivers and Seas for South Asia (PLEASE) Project"
UNOPS
Provision of services for the creation of a dynamic website for the "Plastic Free Rivers and Seas for South Asia (PLEASE) Project"
Request for proposal
Reference:
RFP/2023/50067
Beneficiary countries or territories:
Multiple destinations (see 'Countries' tab below)
Registration level:
Basic
Published on:
08-Feb-2024
Deadline on:
18-Mar-2024 08:30 (GMT 0.00)
Description
Tender description: Provision of services for the creation of a dynamic website for the "Plastic Free Rivers and Seas for South Asia (PLEASE) Project"
Project Information: UNOPS has signed an MOU with an intergovernmental organization called SACEP (South Asia Cooperative Environment Program). SACEP is implementing the WB-funded PLEASE Project in South Asia. In accordance with the Agreement, UNOPS should provide implementation support and advice to SACEP in implementing the Plastic free Rivers & Seas for South Asia Project (PLEASE).
Objectives: The creation of a dynamic website for the "Plastic Free Rivers and Seas for South Asia (PLEASE) Project" serves several key objectives:
1. Information Dissemination: The website acts as a central information hub, providing details about the project's mission, components, partners, and funders.
2. Transparency and Accountability: It enhances transparency by sharing project updates, progress, and fund utilization, building trust among stakeholders.
3. Engagement and Participation: The website offers opportunities for stakeholders to get involved, such as volunteering, reporting pollution, and event participation.
4. Visibility and Outreach: It acts as the public face of the project, improving its visibility within South Asia and globally, and helping it reach a wider audience.
5. Resource Hub: The website offers educational materials and reports on plastic pollution and circular economy solutions as well as updates on other related international events.
6. News and Event Updates: It keeps stakeholders informed about project-related news, events, and activities.
7. Accessibility and Inclusivity: It's designed to cater to a diverse audience and various accessibility needs.
Overview of the Requirements:
1. Timely Website Development: Ensure the on-schedule design and development of a fully functional dynamic website, meeting the specified timelines for its launch.
2. Ongoing Website Maintenance: Responsible for the continuous maintenance and regular updates of the website to ensure its optimal performance.
3. Provision of technical support training once the dynamic website is live: Organize regular learning-sessions to develop the capacity of SACEP team to maintain the website, including updating contents and developing contents for the website.
Overview of the Requirements
1. Timely Website Development: Ensure the on-schedule design and development of a fully
functional dynamic website, meeting the specified timelines for its launch. (The website launch
date must be the 10th of June the latest)
2. Ongoing Website Maintenance: Responsible for the continuous maintenance and regular
updates of the website to ensure its optimal performance. (service required until 31 March 2025)
3. Provision of technical support training once the dynamic website is live: Organize regular
learning-sessions to develop the capacity of SACEP team to maintain the website, including
updating contents and developing contents for the website. (There is an approximate 35 number
of users that need training, the training sessions will take place online and tentatively with the
following frequence: once a week during the testing phase and twice a month for 4 months after
the website is live. The duration of a training is not anticipated to last more than 60-90 minutes)
Please efer detailed Scope of work in Section II: Schedule of Requirements.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
Project Information: UNOPS has signed an MOU with an intergovernmental organization called SACEP (South Asia Cooperative Environment Program). SACEP is implementing the WB-funded PLEASE Project in South Asia. In accordance with the Agreement, UNOPS should provide implementation support and advice to SACEP in implementing the Plastic free Rivers & Seas for South Asia Project (PLEASE).
Objectives: The creation of a dynamic website for the "Plastic Free Rivers and Seas for South Asia (PLEASE) Project" serves several key objectives:
1. Information Dissemination: The website acts as a central information hub, providing details about the project's mission, components, partners, and funders.
2. Transparency and Accountability: It enhances transparency by sharing project updates, progress, and fund utilization, building trust among stakeholders.
3. Engagement and Participation: The website offers opportunities for stakeholders to get involved, such as volunteering, reporting pollution, and event participation.
4. Visibility and Outreach: It acts as the public face of the project, improving its visibility within South Asia and globally, and helping it reach a wider audience.
5. Resource Hub: The website offers educational materials and reports on plastic pollution and circular economy solutions as well as updates on other related international events.
6. News and Event Updates: It keeps stakeholders informed about project-related news, events, and activities.
7. Accessibility and Inclusivity: It's designed to cater to a diverse audience and various accessibility needs.
Overview of the Requirements:
1. Timely Website Development: Ensure the on-schedule design and development of a fully functional dynamic website, meeting the specified timelines for its launch.
2. Ongoing Website Maintenance: Responsible for the continuous maintenance and regular updates of the website to ensure its optimal performance.
3. Provision of technical support training once the dynamic website is live: Organize regular learning-sessions to develop the capacity of SACEP team to maintain the website, including updating contents and developing contents for the website.
Overview of the Requirements
1. Timely Website Development: Ensure the on-schedule design and development of a fully
functional dynamic website, meeting the specified timelines for its launch. (The website launch
date must be the 10th of June the latest)
2. Ongoing Website Maintenance: Responsible for the continuous maintenance and regular
updates of the website to ensure its optimal performance. (service required until 31 March 2025)
3. Provision of technical support training once the dynamic website is live: Organize regular
learning-sessions to develop the capacity of SACEP team to maintain the website, including
updating contents and developing contents for the website. (There is an approximate 35 number
of users that need training, the training sessions will take place online and tentatively with the
following frequence: once a week during the testing phase and twice a month for 4 months after
the website is live. The duration of a training is not anticipated to last more than 60-90 minutes)
Please efer detailed Scope of work in Section II: Schedule of Requirements.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
80111608
-
Temporary information technology software developers
New amendment added #3: Dear bidders,This amendment is issued to inform you that the pre-bid meeting minutes for this tender have been uploaded in sSourcing under the section “Documents”; the document is named “Pre-bid meting minutes_RFP_2023_50067”Please note that the deadline for this tender is 18 March 2024 at 14:00 PM, Colombo, Sri Lanka time.We are eager to receive your quotations before this deadline. Please take note of the fact that when writing your proposal you should take into account the amended tender documents and all the clarifications issued, both in the system and in the uploaded document.We would like to emphasize the importance of taking into account all this information because on 4 March 2024 tender documents have been amended:a) RFP_Section_II_Schedule of Requirementsb) RFP_Section_III_Returnable Bidding Forms - Technical Proposalc) RFP_Section_III_Returnable Bidding Forms - Financial Proposaland various clarifications have been issued since.Regards,UNOPS procurement team
Edited on:
12-Mar-2024 05:20
Edited by:
webservice@unops.org
New clarification added: Dear bidders,Please find attached the latest answers to to clarification requests:Q1: Section-II Page No. 7: HOSTING AND SERVER MANAGEMENT - Request for Clarification: Requesting to kindly clarify if the Hosting will be on the Cloud or On-Premises. We also understand that all the infrastructure required for hosting shall be provided by the UNOPS. Please Confirm.UNOPS reply Q1: Hosting is the responsibility of the bidder and UNOPS will not provide any environments - testing or otherwiseQ 2 :Section-II Page No. 11 IX. TIMELINE - Request for Clarification: Requesting to change the date of launch of the website for at least 3 months from the date of signing of the contract. Looking at the list of deliverables we need at least 3 months to go-live the entire functionalities of the website.UNOPS reply Q 2 : We are unable to make these changes due to the project’s timelines. UNOPS intends to award this contract no later than the 19th of April 2024. The website development is expected to start as soon as possible after contract signature andthe service provider must be able to have the website live/launched no later than 10 June 2024.Q 3: Request for Clarification: If there is a requirement for any Document Management System(DMS) requesting to please provide the functionalities for the same.UNOPS reply Q 3: The document repository is expected to Reduce the amount of storage space needed.Simplify backing up and file recovery.Prevent human-error-based data loss.Provide security for sensitive information.Offer centralized access to documents.Indexing. Allows adding advanced features later on as needed or upgrade to a higher plan so there is no need to switch products. Live editing, file sharing, integrations with programs like Google Docs and Microsoft Teams, and access restriction.Back up and monitor documents created with CRM system. Word documents, Excel sheets, emails, scanned files, PDF files, PPTs, external data, CAD files, videos, pictures and other graphicsSuggestions by the vendor are expected.Q 4: Please confirm PLEASE) Project team expected Time, tentative days for Website Development?UNOPS reply Q 4: Please take note of the Amendment issued for this tender. In Section II Schedule of Requirement, the timeline section states as follows: UNOPS intends to award this contract no later than the 19th of April 2024. The website development is expected to start as soon as possible after contract signature and the service provider must be able to have the website live/launched no later than 10 June 2024.Q 5: Please suggest a contract period for Website Maintenance.UNOPS reply Q 5: Please take note of the Amendment issued for this tender. In Section II Schedule of Requirement, the timeline section states as follows: Maintenance and hosting are expected to be provided until 31 March 2025Q 6: Please clarify for technical support training once the dynamic website is live, how many regular learning sessions to develop the capacity of the SACEP team, or does the department require any onsite or number of resources require or Can we consider Training be carried out remotely via Video conference/online and will be supported with User Manual Document?UNOPS reply Q 6: Please take note of the Amendment issued for this tender. In Section II Schedule of Requirement, the section V Overview of the requirement states as follows:Provision of technical support training once the dynamic website is live: Organize regularlearning-sessions to develop the capacity of SACEP team to maintain the website, includingupdating contents and developing contents for the website. (There is an approximate 35 numberof users that need training, the training sessions will take place online and tentatively with thefollowing frequence: once a week during the testing phase and twice a month for 4 months afterthe website is live. The duration of a training is not anticipated to last more than 60-90 minutes)Q 7: Please clarify if your department expects any specific programming language/content management system/database or technology preference for the development of the PLEASE dynamic website Project.UNOPS reply Q 7: The supplier is expected to propose a solution that meets the requirements listed in the Terms of Reference (the amended version) and in the clarifications issues for this tenterQ 8: If possible, please allow our team to understand project requirements under page 03 and section 09. SITE INSPECTION.UNOPS reply Q 8: For the requirements in this tender, Site inspection is NOT applicable.Q 9: Table 2: Cost breakdown per component" table "Unit of measurement (Days)" to be added and Number of personnel/quantity Deleteded.Please provide us updated table. Kindly to the attachment for more information.UNOPS reply Q 9: RFP_Section_III_Returnable Bidding, Form H: Financial Proposal Form has been amended. Table 3 now contains a section (unit of measurement) that is to be defined by the bidder. When the unit of measurement is “days”, please state “days” in that columnQ 10: What is the "Communications and Visibility Strategy" that we need to comply with?Are there any hard & fast targets we need to achieve regarding social media strategy, such as reach, followers, engagement, etc?Which platforms are we focusing on and what are the goals?UNOPS reply Q 10: No longer in the scope of the tenderQ 11: Are the images/Video creation part of the scope?UNOPS reply Q 11: No, content will be provided by the project teamQ 12: Is their any requirement of onsite resource deployment during the implementation,training or maintainance period ? UNOPS reply Q 12: No, all activities will be carried out online
Edited on:
11-Mar-2024 08:53
Edited by:
webservice@unops.org
New clarification added: Dear suppliers,We would like to remind you that a non-mandatory pre-bid meeting will be held for this tender.The meeting will be online, on Wednesday, 6 March 2024, from 1:00 PM to 2:00 PM Sri Lanka Time.Interested suppliers are required to express their interest via email to Ruxandra Radu, Procurement Specialist UNOPS at ruxandrar@unops.org, stating the Company name, the people who will be attending the meeting as well as their positions.The meeting minutes will be shared with all suppliers via this platform no later than 7 Mach 2024.Thank you for your interest in working with UNOPS
Edited on:
05-Mar-2024 06:54
Edited by:
webservice@unops.org
New clarification added: Following the large number of clarifications received, we have decided to gather all of them in one document. This document is uploaded as "RFP_2023_50067_Replies to clarifications" Please go through all this document before submitting your proposal, important details are clarified
Edited on:
04-Mar-2024 07:19
Edited by:
webservice@unops.org
New amendment added #2: Dear Bidders,The communication is meant to inform you of the following:1. Clarifications received from bidders Following the large number of clarifications received, we have decided to gather all of them in one document. This document is uploaded as "RFP_2023_50067_Replies to clarifications" Please go through all this document before submitting your proposal, important details are clarified2. Amendments to the bidding documents:The following documents have been amended:a) RFP_Section_II_Schedule of Requirementsb) RFP_Section_III_Returnable Bidding Forms - Technical Proposalc) RFP_Section_III_Returnable Bidding Forms - Financial ProposalPlease make sure to use the amended version to prepare your proposal.3. A pre-bid meeting will be organized as follows (not madatory):Online, Wednesday, 6 March 2024. Interested suppliers are required to express their interest via email to Ruxandra Radu ruxandrar@unops.org, stating the Company name, the people who will be attending the meeting as well as their positions
Edited on:
04-Mar-2024 03:43
Edited by:
webservice@unops.org
New amendment added #1: Dear Bidders,This amendment is issued to inform you that the deadline for this tender (RFP/2023/50067) is being extended.The new deadline for submitting your proposal is 18 March 2024 at 14:00 PM, Colombo, Sri Lanka time.The deadline for submitting your clarification requests is 8 March 2024 at 11:00 AM Colombo, Sri Lanka time.Please note that we are taking into account all of the clarifications received so far. We will provide the answers no later than Monday 4 March 2024, COB, Colombo Sri Lanka time.Thanks!UNOPS Team
Edited on:
28-Feb-2024 04:41
Edited by:
webservice@unops.org
New clarification added: Our company was incorporated in 2019. We're not 7 years old yet. Will this be an issue? The tender documents state everywhere that the company needs to be at least 7 years old... Please clarify!Clarification: Dear Bidder thanks for your interest for this opportunity. Please be informed that we need atleast seven years of experience (Please refer RFP Section II, Schedule of Requirement.; Section VIII of TOR, REQUIRED SKILLS AND EXPERIENCE)Thanks again for your interest.Regards,UNOPS
Edited on:
12-Feb-2024 12:37
Edited by:
webservice@unops.org