CANCELLED Supply and delivery of Drones for Ministry of Agriculture, Ethiopia
UNOPS
CANCELLED Supply and delivery of Drones for Ministry of Agriculture, Ethiopia
Invitation to bid
Reference:
ITB/2021/25213
Beneficiary countries:
Ethiopia
Registration level:
Basic
Published on:
25-Aug-2021
Deadline on:
21-Sep-2021 09:00 0.00
Description
The United Nations Office for Project Services (hereinafter referred to as UNOPS) is pleased to invite prospective bidders to submit bid for supply and delivery of drones to the Ministry of Agriculture, Addis Ababa, Ethiopia, in accordance with the UNOPS General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
25131507
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Private or business propeller aircraft
Tender cancelled on 2021-12-10 13:32 UTC. .
Edited on:
10-Dec-2021 14:32
Edited by:
webservice@unops.org
New clarification added: Hello UNOPS,how do we confirm the UNOPS General Conditions of Contract in Section IV: Contract Forms?the form only has a link to how we procure http://www.unops.org/english/Opportunities/suppliers/how-we-procure/Pages/default.aspx Dear Vendor,Thank you for your clarfication questions, kindly go to the link provided there you can find the UNOPS's procurement manual which outlines the policy and procedures of our procurement process, our sustainable procurement framework, quality assurance policy for medicines, medical devices, and other health products, at the bottom of the page you can find UNOPS's general conditions of contract for both goods and services.Best RegardsUNOPS
Edited on:
17-Sep-2021 10:53
Edited by:
webservice@unops.org
New clarification added: Hello UNOPS,how do we confirm the UNOPS General Conditions of Contract in Section IV: Contract Forms?the form only has a link to how we procure http://www.unops.org/english/Opportunities/suppliers/how-we-procure/Pages/default.aspx Dear Vendor,Thank you for your clarfication questions, kindly go to the link provided there you can find the UNOPS's procurement manual which outlines the policy and procedures of our procurement process, our sustainable procurement framework, quality assurance policy for medicines, medical devices, and other health products, at the bottom of the page you can find UNOPS's general conditions of contract for both goods and services.Best RegardsUNOPS
Edited on:
17-Sep-2021 10:51
Edited by:
webservice@unops.org
New clarification added: Another question to be clarified 1. Do we have to submit the documents with stamps on them? which will be scanned documents?2. If yes, on which documents (all or some documents ?)2. If yes, which document format is used (image, PDF, Other)? Dear Vendor,Thank you for your clarification questions, Yes you need to stamp the documents, all of the mandatory returnable documents need to be stamped, and the format we prefer pdf.Best RegardsUNOPS
Edited on:
17-Sep-2021 08:32
Edited by:
webservice@unops.org
New clarification added: I would like to be clear on what to fill in the DRiVE Supplier Sustainability Questionnaire excel form.1. what is "UN Global Compact Participant?Participant Number:? Date of last Communication of Engagement/Progress: ? andLevel of Communication of Engagement/Progress:?Dear Vendor,Thank you for your clarification question, UN Global compacts is a voluntary initiative based on CEO commitments to implement universal sustainability principles and to take steps to support UN goals. If your company is a participant kindly provide your particpant number, the level of communication you have and the last date of communication.Best RegardsUNOPS
Edited on:
17-Sep-2021 08:24
Edited by:
webservice@unops.org
New clarification added: hello UNOPS, I have some questions to be clarified1. We are a trading, and import & export company. To participate in the bid, do we have to supply drones before for others? our drone manufacturing partner has already supplied drones to other places, but not in Ethiopia2. how many documents need to be submitted as mandatory?Dear Vendor,Thank you for your clarification questions, Yes you have to have two years business experience in supplying drones or related products, regarding the mandatory documents you are required to submit ten different documents as listed in the checklist section of this bid.Best RegardsUNOPS
Edited on:
17-Sep-2021 08:10
Edited by:
webservice@unops.org
New clarification added: Hello there, I wanted to ask a couple of questions but did not get any response from UNOPS.1. We have been checking the custom tax from the Ethiopian government, and we did not find any. Since agricultural tools are duty-free, is this product too duty-free?2. It's about the payment term, is it going to be decided during the agreement to choose from LC or TT or CAD? Or which method is going to be used? Dear Vendor,Thank you for your clarification questions; kindly note if the drones are required to pay customs tax by the tax laws of Ethiopian government our client Ministry of Agriculture will pay the amount levied. And our method of payment is through bank transfer.Best RegardsUNOPS
Edited on:
15-Sep-2021 15:22
Edited by:
webservice@unops.org
New clarification added: Dear Sir In the document "ITB_Section_III_Returnable Bidding Forms Amended", it says " List of subcontractors or suppliers (if any)Bidder must identify the names of all subcontractors/suppliers who will be providing goods/services under this contract and the type of work being subcontracted, if applicable"If we are the manufacturer of drone and integrate the payload camera from the camera manufacturer in our drone, in this case, are they our subcontractor ? and do we need to have their authorization letter (form E) ? Dear Vendor,Thank you for your clarification question, the list of subcontractors or suppliers are requested to provide information and you are not required to provide their authorization letter.Best RegardsUNOPS
Edited on:
15-Sep-2021 13:38
Edited by:
webservice@unops.org
New clarification added: 1st question:LOT1 / 11. & LOT2 / 10. (Spare parts)Do you really ask two times more spare batteries than number of drons in case of gasoline drones?2nd question:LOT1 / 11. & LOT2 / 10. (Spare parts)The requirement for spare set of engine is for gasoline engine too?3rd question:LOT2 / 9. (Payload 3 LIDAR)There is written "Temperature Range = -100 to + 400 or better". We expect, that required range is from -10°C to +40°C. Is it right?Thank you for answers.Dear Vendor,Thank you for your clarification questions, Kindly see the below responses;Response question no. 1 Yes we do require two times more batteries for the gasoline drones.Response question no. 2. The required spare parts are for both gasoline/electric depending on the drones that you are going to offer. The only difference is if you are going to supply the gasoline drone the spare batteries are two times more.Response question no. 3. Yes, you are correct it's a typing error, kindly consider the temprature range as -10°C to +40°C. Best RegardsUNOPS
Edited on:
15-Sep-2021 13:28
Edited by:
webservice@unops.org
New clarification added: 1st question:LOT1 / 11. & LOT2 / 10. (Spare parts)Do you really ask two times more spare batteries than number of drons in case of gasoline drones?2nd question:LOT1 / 11. & LOT2 / 10. (Spare parts)The requirement for spare set of engine is for gasoline engine too?3rd question:LOT2 / 9. (Payload 3 LIDAR)There is written "Temperature Range = -100 to + 400 or better". We expect, that required range is from -10°C to +40°C. Is it right?Thank you for answers.Dear Vendor,Thank you for your clarification questions, Kindly see the below responses;Response question no. 1 Yes we do require two times more batteries for the gasoline drones.Response question no. 2. The required spare parts are for both gasoline/electric depending on the drones that you are going to offer. The only difference is if you are going to supply the gasoline drone the spare batteries are two times more.Response question no. 3. Yes, you are correct it's a typing error, kindly consider the temprature range as -10°C to +40°C. Best RegardsUNOPS
Edited on:
15-Sep-2021 13:12
Edited by:
webservice@unops.org
New amendment added #2: Dear Bidders, Please be advised that this ITB has been amended to include minor specification changes and additions. The following requirements have been removedSet up time on both lotsMagnetometer crash and collision avoidance from lot 2 Magnetometer crash avoidance from lot 1 Intelligent 3D mapping from Lot 2Data link system Link throughput minimum 12 Mbps from Lot 2 The following additional requirements have been added Lidar camera specification added on lot 23D mapping under software functions on lot 2 6GB RAM or better on the Portable GC station on Lot 2Atomizer option added on the nozzle requirement of Lot 1 The following changes have been made Secured data link at least 60 km range to Telemetry data at least 60 km range on lot 1 Storage 128GB better + Memory card on Portable GC station on Lot 2Real-time transmission to Real-time telemetry data transmission on functions of software on lot 2Interface under payload : from Type C to USB connection on lot 2The parameter of Spray rate of payload of lot 1 is changed to Volume application rate Since we decided on the amendment of the ITB sooner than expected we are bringing forward the deadlines by a few days from the previous amendment. Previous Deadline2021-09-30 09:00 UTC Previous Deadline for clarifications2021-09-27 09:00 UTC New Deadline2021-09-21 09:00 UTC New Deadline for clarifications2021-09-17 09:00 UTC With regards,
Edited on:
07-Sep-2021 13:32
Edited by:
webservice@unops.org
New clarification added: Dear Bidders, Please see below clarification request received from interested bidder and UNOPS responses to each question.Question :- 5.1 : Data link system Link throughput minimum 12 MbpsPls specify allowed radio band and max allowed irradiated power.Response: This requirement(Data link system Link throughput minimum 12 Mbps) is removed during amendment . Any standard of radio band and max allowed irradiated power of the data link will be accepted . WIth regards.
Edited on:
07-Sep-2021 10:40
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see below clarification requests received from interested bidders and UNOPS responses to each questions:We kindly ask you to consider the possibility to extend the required deadline of one week at least.Yes, we have extended the bid submission deadline for three weeks. In the form D: Technical Bid form is a Note to Bidders saying that: “Bidders are requested to provide manufacturer’s product data sheet /catalogue to support the bidder’s proposed product specification. Failure to provide the proposed products’ technical details in this form (Form G) may result in the disqualification of the bid.“ Unfortunately – we cannot find the mentioned Form G. Where can we download it?It was meant to be the same form ( Form D: technical bid Form) not Form G. This will be corrected during the amendment . We are not sure what to fill in the table in the form F: Performace Statement Form. We want to participate as a Bidder. Therefore, we do not know information like “order no & date” etc. Also, as the delivery will be in the future, we do not know what we should fill in as a “Date of completion of Delivery”, “Reasons of late delivery”, etc. How should we fill the table in the form F? F: Performance Statement Form is not for future orders, it is a form to be filled with your previous experience of supplying similar or related equipment to UNOPS or any other buyers. We have been checking the custom tax from ethiopia government, and we did not find any. Since agricultural tools are duty free, is this product too duty free?Any customs duty and taxes shall be the concern to the client not the seller. However, the successful bidder shall cover the cost for Freight Cost, Insurance cost, custom clearance handling cost and other costs if any. Its about payment term, is it going to be decided during agreement to choose from LC or TT or CAD? Or which method are going to be used? The payment term has been indicated on the ITB , which is 80- 20% and payment will be made through bank transfer. Is there any detail specification on the 3 cameras, especially the Lidar?This will be added on the amendment. Please check the UNGM frequently as we will post the amendment very soon. in the Form C: Price Schedule Form, both the "price of goods FCA" and "price of goods DAP" are listed. Do we need to quote for both FCA and DAP prices? If so, which price will you adopt finally? Yes, bidders are required to offer in both FCA and DAP terms . UNOPS will evaluate and award on DAP terms but UNOPS have the right to do the evaluation and award on FCA terms should we find it more favourable to the partner and UNOPS. Regarding the training of drones, we recommend the remote training via internet or video conference,etc and it works well in our previous projects. But as we know, there is still possibility that our customer (MOA of Ethiopia) may need face to face training, in this case, do we need to send engineers to Ethiopia or can we invite the customer to China for the training? Kindly please clarify which type of training do you advice and how should we quote accordingly? Partner wants the training to be is face to face in Ethiopiain Section III: Returnable Bidding Forms, how do we deal with the forms that we don't bid? for example, if we don't bid for Lot 1 , do we delete the bid 1 related forms in our final submission documents? Please submit the forms(C and E) for the lots that you are bidding. But for form D, you can leave the table blank for the lots that you don't bid. We would highly appreciate it if you can share a product reference or a brand for Agri drone requirement due to a specific requirement of 80kg Plastic Tanker. We can’t suggest or share any specific brand, we will accept any brand that meets our minimum requirement.Technical clarification questions on LOT 2 : Surveying drone VTOL- 1.1: Body type; VTOL hybrid wing, Pls specify if any other composite material is acceptable (Kevlar, fiberglass etc..)? No other material is acceptable- 2 : Wind resistance: level 6 Pls. specify in knots or m/s? Pls specify if sustained or gust.Level 6 is 22-27 knots or 10.8–13.8 m/s 4.1 : Intelligent 3d mapping flight controller Pls clarify required features. This will be removed during amendment- 4.2 : Magnetometer crash and collision avoidance Pls specify range and direction of detection for collision avoidanceThis will be removed during amendment- 5.1 : Data link system Link throughput minimum 12 Mbps Pls specify allowed radio band and max allowed irradiated power.This is under discussion with the partner and will be responded during amendment- 6.1 : 128GB RAM or better+Memory card , 128 Gb ram seems not adequate, pls specify separately RAM quantity and Storage quantity.This will be modified on the amendment - 6.1 Tactical Radio Integration minimum 2 km supporting 4k surveillance video, Pls clarify required features.Sufficient information is already given. - 7 : Real-time transmission ,Pls specify what type of data to stream in real time.This will be modified on the amendment - 9 : The drone shall fit with all the three payloads mentioned under this section. Below is the configuration of the Payloads. Pls clarify if drone should fit all three payload sensors at the same time. If not pls clarify desired time to swap sensors.Payloads should be compatible with the drone and Interchangeably used one at a time. - 9 : Interface Type C ;Pls clarify what standardThis will be modified on the amendment ( changed to USB connection)Technical clarification questions on LOT 3 Image processing computer- GPU: Midrange or higher discrete GPU with 8GB GDDR6, 1800MHz or higher. PCIe 4.0+ interface. Pls clarify if GPU must have CUDA core capabilitiesCUDA core capabilities is not necessarily required - Storage: minimum 512GB SSD NV me Pls clarify if there is any other Storage device required Not requiredWith regards,
Edited on:
06-Sep-2021 17:39
Edited by:
webservice@unops.org
New amendment added #1: Dear Bidders, Please be advised that this ITB has been amended to extend deadlines:Previous Deadline2021-09-09 09:00 UTC Previous Deadline for clarifications2021-09-06 09:00 UTC New Deadline2021-09-30 09:00 UTC New Deadline for clarifications2021-09-27 09:00 UTC With regards,
Edited on:
06-Sep-2021 11:06
Edited by:
webservice@unops.org
New amendment added #1: Dear Bidders, Please be advised that this ITB has been amended to extend deadlines:Previous Deadline2021-09-09 09:00 UTC Previous Deadline for clarifications2021-09-06 09:00 UTC New Deadline2021-09-30 09:00 UTC New Deadline for clarifications2021-09-27 09:00 UTC With regards,
Edited on:
06-Sep-2021 11:03
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see below clarification request received from interested bidder:Question :I have gone through all the documents, I read "No nationalities are excluded from submitting a bid", just confirming that if it means any company from outside Ethiopia can be part of this bid? Response:Yes , any company from outside Ethiopia can participate in the tender. However, as indicated on the ITB, the presence of local agent /dealer is mandatory or atleast bidders should arrange agent/dealer with in 2-3 weeks if awarded.With regards,
Edited on:
02-Sep-2021 16:02
Edited by:
webservice@unops.org
New clarification added: Dear Bidders,Please see below clarifications request received from interested bidders:Questions :The crop spraying requirement mentions a payload of 80kg. Is this right. Please clarifyWe ourself are the agent of some drone manufacturer, can we bid under our own name with the letter of authorization and previous experience records from the manufacturer of drones? Or do we have to form a JV or consortium with the manufacturer to bid for this project ? Regarding LIDAR imaging camera, it says "optimized and sunlight protected" in section 2 - schedule of requirement, is there any more technical requirements ? As you may know, the prices of different LIDAR imaging cameras may be very different, so please clarify if there is more technical requirement or shall we propose the suitable type based on our own experience ? Responses:Yes, the payload(tanker) of the spraying drone is a minimum of 80 kg capacity.As mentioned on the ITB, If you prefer to bid in a JV , each member of the JV shall meet all the Eligibility and formal criteria and qualification criterias. You can also participate by yourself but you have to submit the letter of authorization from manufacturer and shall meet all other criteria including previous experience as a bidder. Regarding the LIDAR camera, we are in consultation with the partner to review the specification of the camera . We will add other requirements as soon as we reach agreement with the partner and amend the ITB to add the revised requirement. With regards
Edited on:
01-Sep-2021 16:05
Edited by:
webservice@unops.org