ITB Goods/Services - Supply, delivery & Installation of playground & outdoor Gem equipment for schools in Jordan
UNOPS
ITB Goods/Services - Supply, delivery & Installation of playground & outdoor Gem equipment for schools in Jordan
Invitation to bid
Reference:
ITB/2021/22640
Beneficiary countries:
Jordan
Registration level:
Basic
Published on:
28-Jun-2021
Deadline on:
29-Jul-2021 09:00 0.00
Description
Tender Description: Supply, Delivery & Installation of playground & outdoor Gem equipment for schools in different governorates in Jordan
Based on the results of this competitive bidding exercise, UNOPS intends to enter into non-exclusive multiple Long Term Agreement(s) (LTAs) with the successful Bidder(s) for the Supply, Delivery & Installation of playground & outdoor Gem equipment for schools in different governorates in Jordan for an initial period of 2 years extendable for another 24 months subject to satisfactory supplier performance. (Please refer to more details under the "particular" tab)
Remark: Women business owner is encouraged to submit bid.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
Based on the results of this competitive bidding exercise, UNOPS intends to enter into non-exclusive multiple Long Term Agreement(s) (LTAs) with the successful Bidder(s) for the Supply, Delivery & Installation of playground & outdoor Gem equipment for schools in different governorates in Jordan for an initial period of 2 years extendable for another 24 months subject to satisfactory supplier performance. (Please refer to more details under the "particular" tab)
Remark: Women business owner is encouraged to submit bid.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Promoting sustainability throughout the supply chain
Economic
The tender contains sustainability considerations promoting sustainability through the entire supply chain.
Examples:
Sustainability requirements for tier 2 suppliers, identification and approval of subcontractors.
Protection of the environment, biodiversity and restoration of natural habitats
Environmental
The tender contains sustainability considerations related to the protection of the environment, biodiversity and restoration of natural habitats.
Examples:
Sustainable/ organic agriculture, fishing or forestry.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
56101900
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General furniture parts and accessories
New amendment added #6: This amendment was raised to amend the following:Amend the specification for Item# 2- points# 2.d.2 & 2.d.3 in red color under the "Section II: Schedule of Requirements" file-Rev.4", "Document" tab. Extend the deadline until 29/7/2021All Other Terms & Conditions Remain Unchanged.
Edited on:
25-Jul-2021 15:01
Edited by:
webservice@unops.org
New amendment added #5: This amendment was raised to extend the deadline until 27/7/2021All Other Terms & Conditions Remain Unchanged.
Edited on:
18-Jul-2021 09:55
Edited by:
webservice@unops.org
New amendment added #4: This amendment was raised to add two requirements highlighted in red color under para- C- General Requirement. Please refer to the revised "Section II: Schedule of Requirements" file-Rev.3", "Document" tab. All Other Terms & Conditions Remain Unchanged.
Edited on:
15-Jul-2021 10:27
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS Team,Would you please clarify:1. in accordance with the technical requirements the incoterms is DAP. Please confirm that you will handle the customs clearance. UNOPS REPLY: UNOPS will provide the needed documents to finalize the customs clearance that will be done by the supplier. 2. Would you clarify if the goods will arrive in the name of our company what is the maximum days for keeping the bank guarantee. Please clarify how you will cover the extra cost. UNOPS REPLY: The goods will arrive under the name of the company. The bank guarantee will be cleared upon providing proof of good receipts. If the bank guarantee was held without the releasing process for more than 6 months and the delay was upon the request of UNOPS, UNOPS will cover incurred renewal guarantee fees after this period. This will be clarified under the revised "Schedule of Requirements" which will be published ASAP.3. please specify the max days for the storage of the goods. Will you cover the extra cost? UNOPS REPLY: If the goods are stored for more than 6 months and the delay was upon the request of UNOPS, UNOPS will cover incurred storage fees after this period. This will be clarified under the revised "Schedule of Requirements" which will be published ASAP.4. We kindly request you to prolongate the deadline due to AID in Turkey. The official holidays will be ended on 27.07.Would you please prolongate deadline till 29.07UNOPS REPLY: Unfortunately, Extending the deadline is not possible due to the project time limitation.
Edited on:
14-Jul-2021 15:19
Edited by:
webservice@unops.org
New amendment added #3: This amendment was raised to amend the specifications for line 3.d.1 in red color under the "Section II: Schedule of Requirements" file-Rev.2", "Document" tab. All Other Terms & Conditions Remain Unchanged.
Edited on:
07-Jul-2021 11:08
Edited by:
webservice@unops.org
New clarification added: Dear Sir/Madam,Kindly note that the newly added safety zone information/clarification is insufficient. Safety zoning depends on the type of activity and the critical fall height of each component. Each activity/component has its own safety zone requirements. For example, swings need a safety zone of 3m in front and 3m behind. Slides need a safety zone of 1.8m at the slide exist. Monkey bars and climbers can sometimes need a safety zone of 3m depending on the critical fall height. So a standardized safety distance for each design does not work, it needs to be based on activities included in the design and at the point of inclusion in the design.UNOPS REPLY: The safety zone is very important and critical and each bidder should indicate the safety zone for the offered components, however, this cannot be determined at this stage because we still don't know the exact dimensions of the playground area, as explained earlier, following the placement of the individual purchase orders with the exact number of the playgrounds and exact dimensions, an assessment visit should be conducted by the LTA holder (Contractor) and after the visit, the Contractor should submit a shop drawings for the suggested playground and he needs to indicate the safety requirements and all concerns if any, this will be approved by the UNOPS team with authorization to proceed with the order. More importantly, we need to know the overall size of the three requested playground designs. How big should they be? The design of the equipment is based on the area available (the size of the equipment + the safety zone for each activity). UNOPS REPLY: See the above answer Even if we only used the components requested for each design in the "Schedule of Requirements", the footprint and safety zone of unit can change drastically. For example, if we have the slides all pointing in the same direction, that would be much smaller than having the slides pointing in opposite directions. Also, a slide that is attached to a 90cm platform, is much shorter than a slide attached to a 150cm platform. Again affecting the size of the unit as well as price. UNOPS REPLY: Same answer, all the details will be discussed at the purchase order level with the selected Contractor. We need to know the total area available for each of the three requested units. For example something like the below is needed to be listed in the schedule of requirements:Total area of Design 1 "Medium Size" is: 10x14m (including safety zone)Total area of Design 2 "Small Size" is: 10x12m (including safety zone)Total area of Design 3 "Large Size: is 14x16m (including safety zone)UNOPS REPLY: Unfortunately, this is not known yet, the Sites are not ready yet.
Edited on:
07-Jul-2021 11:05
Edited by:
webservice@unops.org
New clarification added: Dear Sir,In relation to the Large slide specs, article (3.d.1) mentions 4 slides types, 1xspiral tube then additionally in article (3.d.5) request 2x tunnel slide, which is the same thing.Will you please determine the total number siles as below:Spiral tube/tunnel slideSpiral Slidecurve slidedouble slideUNOPS REPLY: The slides quantities should be read as follow, the related amendment will be published via eSourcing ASAP.Spiral tube = 1tunnel slide = 2Spiral Slide = 1curve slide = 1double slide = 1
Edited on:
07-Jul-2021 11:02
Edited by:
webservice@unops.org
New clarification added: According to the clarifications receivedUNOPS REPLY: This is not possible, because the final definite quantities are not determined yet, the projected quantities for the coming two years were given to help the bidders build the price quotations accordingly. Following the completion of this process, a Long Term Agreement (LTA) will be signed with the successful bidder for a duration of two years, during this duration several purchase orders (POs) will be signed with the LTA holder, the purchase order (PO) will include exact quantity, dimensions, locations and more. UNOPS REPLY: The Delivery time will be modified to read 10-12 weeks. The related will follow ASAP via e-sourcing. If this is an LTA to be completed over a period of two years, what exactly needs to be delivered in 10-12 weeks? UNOPS REPLY: The aforementioned quantitiesare estimated, based on historical data, and for the duration of the LTA. Supply, Delivery & Installation of the goods will be ordered as needed for two years. The awarded bidder will be receiving subsequent purchase orders based on a certain quantity and expected to deliver and install the requested goods within 10-12 weeks of receiving each purchase order.In other words, signing the LTA with the awarded bidder shall not be considered as a purchase order to start counting 10-12 weeks, while counting the said delivery time shall be started from signing the subsequent purchase orders.
Edited on:
06-Jul-2021 16:23
Edited by:
webservice@unops.org
New clarification added: Dear Sir,1. Could we submit two offers from two origins for the same playground? with duplicate sets of documentation. UNOPS REPLY: No, the alternative offer is not allowed. Bidder is only allowed to submit one proposal. 2. Shall we send the goods under name of UNOPS, or it should be under our name? Who will be responsive to raise the delivery proof bond for the Jordanian customs. UNOPS REPLY: The goods shall be under the supplier's name with mentioning UNOPS under the third party name. The bonds release papers shall be provided from our side in order for the supplier to release their bond3. Do you have schedule for delivery to locations? UNOPS REPLY: As per "Section II: Schedule of Requirements" file- Section E "the tentative delivery time is from October 2020 till the beginning of 2023". The actual delivery time is linked to the schools' construction progress which is not clear yet. However, we will provide the awarded supplier with a list of the schools that are expected to be finished this year and the schools that are going to finish in 2022. Additionally, quantities and their expected delivery times will be coordinated with the awarded supplier in detail as soon as construction works progress is more clear.
Edited on:
06-Jul-2021 16:04
Edited by:
webservice@unops.org
New amendment added #2: This amendment was raised to amend the following:Adding the safety Zone requirement in red color under the "Section II: Schedule of Requirements" file-Rev.1", "Document" tab. Amend the delivery time under "D. Delivery requirements and Comparative Data Table"Extend the deadline until 25/7/2021Extend the clarification deadline until 14/7/2021All Other Terms & Conditions Remain Unchanged.
Edited on:
06-Jul-2021 08:33
Edited by:
webservice@unops.org
New clarification added: - In the schedule of requirements, Part C "General Requirements":1) "Suggested designs (layout) shall be submitted one week later after awarding the contract". This would require us to have CAD drawings for each location from UNOPS. Also, One week is too short of a time period to do layout plans for 54 locations. Kindly clarify/reconsider. UNOPS REPLY: Site assessment is required from the supplier, AutoCAD drawings shall be provided if available after raising POs2) "UNOPS reserves the right to have some minor changes such as removing the roofs, changing the height or colores under the same price." Changes to the design of the unit such as removal of roofs or changes in height are not possible as they might violate manufacturer's design/warranty. Any design changes need to be discussed prior to placing any orders and might affect price. Colours can be selected from options available from manufacturer but cannot be changed once the items have been ordered. Please confirm. UNOPS REPLY: The supplier should have the flexibility to cope with necessary minor changes that might come up on-site, however, available manufacturer options will be considered.
Edited on:
05-Jul-2021 10:28
Edited by:
webservice@unops.org
New clarification added: - In the schedule of requirements, is the gym equipment for adults/teens or kids? Also, QTY is 13 but there are only 9 items. Please confirm that you will be requiring 13 of each of the 9 items listed in the table. UNOPS REPLY: Confirmed.- Some of the gym equipment requires a concrete slab to be installed on. Is that existing? Otherwise, we will need a lot more information because to price a concrete slab under the gym equipment, we need to know the exact locations of the gym and the size of the space available for each gym as well as soil and site conditions per location. Ideally, the conceret slab work needs to be quoted separately from the supply and technical installation of the gym equipment. UNOPS REPLY: Non-existent and you need to do fixation only, the base foundations already prepared by the construction contractor.
Edited on:
05-Jul-2021 10:26
Edited by:
webservice@unops.org
New clarification added: - In the schedule of requirements, under the requested specifications of the "Large Playground Unit" the height is specified at 3.5m however, looking at the image used and based on our experience, the model indicated in the image is at least 5m tall. Can you please advise on this descrepancy.UNOPS REPLY: The picture is for demonstration purposes only. Height should be as specifcations from 3-3.5 meters.
Edited on:
05-Jul-2021 09:48
Edited by:
webservice@unops.org
New clarification added: - The price schedule "Form C" indicates in red that the quantities in the table may not be the actual quantities. However, we need to know the actual quantities as they greatly affect shipping charges and therefore material costs. Alternatively we can provide ex-works prices of materials at the factory floor excluding shipping, taxes, customs clearance and delivery. We can also provide the installation and delivery costs associated with each unit based on different "zones" within the country. UNOPS REPLY: This is not possible, because the final definite quantities are not determined yet, the projected quantities for the coming two years were given to help the bidders build the price quotations accordingly. Following the completion of this process, a Long Term Agreement (LTA) will be signed with the successful bidder for a duration of two years, during this duration several purchase orders (POs) will be signed with the LTA holder, the purchase order (PO) will include exact quantity, dimensions, locations and more.
Edited on:
05-Jul-2021 09:46
Edited by:
webservice@unops.org
New clarification added: - In the Schedule of requirements, these products have been selected from a specific supplier. Can we propose a "best match" to these products from our product catalogue? UNOPS REPLY: The specifications were not selected from a specific supplier, they are generic. The picture is for demonstration purposes only. Please stick to the schedule of the requirements in the ITB - Can you please provide the safety zone of each model so that we can do our best to match these designs? UNOPS REPLY: The Safety Zone will be added to the schedule of requirements. The related version will be published in the eSourcing ASAP.- In "Form C" Transportation fees outside of Amman, are requested under a single price figure, however transportation costs also vary greatly (e.g. Aqaba is much more expensive than Madaba). - Similarly, in "Form C", installation fees in areas that are more than 2 hours away from Amman are significantly higher as they require more mobalization of resources at the installaiton site yet all installation fees are meant to be included in the same unit prince. UNOPS REPLY: Please arrange to quote the average price that accommodates all locations.- Can we have more time to submit the bid? We cannot really begin working on the bid until we have the information requested above. Also, considering these products will have to be imported we need to give our international partners time to provide us with a price quote particularly shipping. UNOPS REPLY: The deadline will be extended, the related will follow ASAP via e-sourcing.- Regarding the delivery time (in Schedule of Requirements), we kindly request that it is reconsidered. Unless, a company already has these specific products already in stock (which would put everyone else at an unfair disadvantage), it will take much longer than the time indicated in tender documents. On average most playground manufacturers need between (6-10) weeks maufacturing lead-time. Then depending on where the products are shipped from, they need between (10 to 30) days shipping. furthermore, an order of this size might need to be delivered in several shipments over the year. UNOPS REPLY: The Delivery time will be modified to read 10-12 weeks. The related will follow ASAP via e-sourcing.
Edited on:
05-Jul-2021 09:44
Edited by:
webservice@unops.org
New amendment added #1: This amendment was raised to amend the pre-bid meeting date & provide the online meeting link. Please refer to the "Particluar" tab for more information.All Other Terms & Conditions Remain Unchanged.
Edited on:
28-Jun-2021 09:47
Edited by:
webservice@unops.org