Supply and Installation of a Video Surveillance System for the State Bureau of Investigations of Ukraine
UNOPS
Supply and Installation of a Video Surveillance System for the State Bureau of Investigations of Ukraine
Invitation to bid
Reference:
ITB/2020/18046
Beneficiary countries:
Ukraine
Registration level:
Basic
Published on:
11-Feb-2021
Deadline on:
09-Mar-2021 10:00 (GMT 0.00)
Description
Supply and Installation of a Video Surveillance System for the State Bureau of Investigations of Ukraine
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Prevention of pollution
Environmental
The tender contains sustainability considerations for the prevention of polluting emissions to air, solid waste to land and discharges to water.
Examples:
EMS, waste management and wastewater management.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
46171622
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Closed circuit television CCTV system
New amendment added #3: Dear BiddersThe deadline for submission of Bids is extended till 10.00 UTC March 9, 2021.Thank you.
Edited on:
03-Mar-2021 15:45
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS,Because the deadline specified on 2021-03-08 10:00 UTC, and it is free day (International Women's Day), we ask you to postpone the deadline on 2021-03-09 10:00 UTC.Thank you! Dear BiddersAs March 8 is a holiday and day off in Ukraine the deadline for submissions will be extended for 1 more day till 09.03.2021.Thank you.
Edited on:
03-Mar-2021 14:36
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS,Question regarding to table in RETURNABLE BID SCHEDULE 7CAPACITY, EXPERIENCE, WORK IN HAND AND WORK COMPLETEDa. All projects during the last 3 years: Previous Construction ExperiencePlease comfirm that Bidder can indicate the most important and relevant projects, which were implemented during the last 3 years.Thank you. Dear BidderThank you for your request. Please find our answer below.Bidders must provide the list of all relevant (of the same or similar nature) projects implemented in the past 3 years.Thank you.
Edited on:
02-Mar-2021 17:12
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS,Question regarding to "SECTION III RETURNABLE BID SCHEDULES", namely "RETURNABLE BID SCHEDULE 4: BIDDER PRELIMINARY PROGRAMME AND OUTLINE STATEMENT OF PROPOSED METHODS". Is it enought to fill in&sign RETURNABLE BID SCHEDULE 4 in bid offer or we have to already provide to PRELIMINARY PROGRAMME as separate document? Thank you!Dear BidderThank you for your request. Please find our answer below.Bidders shall submit a detailed preliminary program as a separate document. Please refer to the “Checklist of documents to be submitted by vendors” Tab in the e-Sourcing which requires “ Returnable Bid Schedule 4 – Preliminary Program with accompanying documents”. The requirements for the program and accompanying documents are described in Returnable bid schedule 4, Section “Note to bidders”.Thank you.
Edited on:
01-Mar-2021 16:32
Edited by:
webservice@unops.org
New clarification added: Доброго дня,Чи може компанія приймати участь в цьому тендері яка ще не має 3-х років існування(з 30.08.2019)?Але підписант має досвід в ішних проектах ООН більш п'яти роківМій ID: UNGM #704191 Dear BidderThank you for your request. Please find our answer below.Please refer to the qualification criteria, which require that “Bidder must be in continuous business in implementing the projects of the similar nature during the last 3 (three) years prior to bid opening (3 years of experience in total)”.Thank you.
Edited on:
27-Feb-2021 11:08
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS, please confirm that requested data is correct in: SECTION III RETURNABLE BID SCHEDULESRETURNABLE BID SCHEDULE 7CAPACITY, EXPERIENCE, WORK IN HAND AND WORK COMPLETEDс. Financial Capacity Total volume of business (Revenue) in year 2017 - ____USDTotal volume of business (Revenue) in year 2018 - ____USDTotal volume of business (Revenue) in year 2019 - ____USDProbably we have to understand it like:с. Financial Capacity Total volume of business (Revenue) in year 2018 - ____USDTotal volume of business (Revenue) in year 2019 - ____USDTotal volume of business (Revenue) in year 2020 - ____USDDear BidderThank you for your request. Please find our answer below.For those Bidders who already obtained certified financial statements (audited or government approved) for 2020 – please submit financial statements for 2018, 2019 and 2020 and indicate volume of business as required under Returnable Bid Schedule 7 for the years 2018, 2019, 2020.For those Bidders who did not yet obtain certified financial statements (audited or government approved) for 2020 - please submit financial statements for 2017, 2018 and 2019 and indicate volume of business as required under Returnable Bid Schedule 7 for the years 2017, 2018, 2019.Thank you.
Edited on:
25-Feb-2021 17:25
Edited by:
webservice@unops.org
New clarification added: Is power allowed more than - according to 1.1.6 "Power supply units - Max 65 W"? Can we offer 200W?Dear BidderThank you for your request. Please find below the answer.It is not allowed. Please refer to the Schedule of Requirements.Thank you
Edited on:
24-Feb-2021 17:33
Edited by:
webservice@unops.org
New amendment added #2: Dear BiddersDeadline for submission of Bids is extended till 10.00 UTC March 8, 2021.Deadline for clarifications is extended till 10.00 UTC March 3, 2021.The delivery requirements are amended and now should be read as follows: “The delivery of the equipment, construction works and commissioning of the CCTV system must be completed within 60 calendar days after Contract subscription in line with Schedule 1: Schedule of Details of the Section IV Minor Works Construction Contract”.Please check updated Annex_1_Schedule_of_Requirements_and_Specifications_ITB_2020_18046_rev_1, Section_III_Returnable_Bid_Schedules_ITB_2020_18046_CCTV_rev1 and Section_IV_Minor_Works_Construction_Contract_ITB_2020_18046_CCTV_rev1 under Documents Section.Thank you.
Edited on:
24-Feb-2021 15:58
Edited by:
webservice@unops.org
New clarification added: Following your clarification: "3. With regard to this question, the previous reply provided specifically in reference to the surveillance cameras under section 3.1.12 and 3.2.12, and not the video recorders that are separately referred to under 3.3.12, for which it states that it “may be provided via a separate LAN switch”. In your communication it is stated "a proper PoE network switch, to connect all the cameras” that is beyond the requirements."Last question: So, can offer NVR without POE, and according to p 3.3.12 use an additional POE switch to power camcorders? "Yes" or "No". Thank you.Dear BidderThank you for your request. Please find the answer below.Yes. Only the video recorder may be offered as per 3.3.12, without PoE.The surveillance cameras interfaces, as clearly described in 3.1.12 and 3.2.12, are via PoE switches and need to be IEEE 802.3af compliant.Thank you.
Edited on:
24-Feb-2021 14:12
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS, please clarify next topics:1. Due to the presence of a large number of locations in which the installation should take place, due to the tight deadlines, it is necessary to conclude contracts with a large number of specialists, and this requires additional time during pandemic.2. As already mentioned above in recent clarifications you can`t extend delivery deadline because of SBI issues. This creates additional problems connected with logistics, since it is rather difficult to find solutions that meet your requirements with a delivery condition of 30 days in such a short preliminary period. Could you please extend preliminary period and postpone the date of submission of the proposal at least on one week?Dear BidderThank you for your request. Please find the answers below.1. The delivery deadline will be extended for 15 days and the delivery requirements now should be read as follows: “The delivery of the equipment, construction works and commissioning of the CCTV system must be completed within 60 calendar days after Contract subscription in line with Schedule 1: Schedule of Details of the Section IV Minor Works Construction Contract”.2. The deadline for submission of Bids will be extended till 10.00 UTC March 8, 2021.Thank you.
Edited on:
24-Feb-2021 13:07
Edited by:
webservice@unops.org
New clarification added: thank you for your answers.But we asked: Can we offer NVR without Poe ports and additionally install a switch with POE, to power the cameras?Your answer: The proposed solution is not acceptable because it goes beyond the original requirements and cannot be considered relevant.But your answer contradicts paragraph 3.3.12 Network interfaces with PoE - min 8 x RJ45 (may be provided via a separate LAN switch).Dear BidderThank you for your request. Please find our answer below.Our answer does not contradict clause 3.3.12. of the Schedule of Requirements which refers to video recorders and not cameras. Our answer has reference to the surveillance cameras under section 3.1.12 and 3.2.12, and not the video recorders that are separately referred to under 3.3.12, for which it states that it “may be provided via a separate LAN switch”.Thank you.
Edited on:
24-Feb-2021 13:04
Edited by:
webservice@unops.org
New clarification added: 1. For what purposes is the project planned to use a PC, will software be installed there that is related to the video surveillance system (client station)?2. Software that requires the installation of a server part on a PC, can we offer instead of a NVR - a personal computer that will meet the requirements, according to paragraph 3.33. You previously answered the following questions: "Can we offer the NVR without the Poe ports, but supply a proper PoE network switch, to connect all the cameras properly from the network management perspective as well as provide PoE to all the cameras? This type of system deployment will ensure proper camera management by the IT administrator, and will not depend on NVR" that the solution is not acceptable because it goes beyond the initial requirements, but the answer contradicts paragraph 3.3.12 Network interfaces with PoE - not less than 8 x RJ45 (can be provided through a separate LAN switch). Please clarify.Dear BidderThank you for your request. Please find the answers below.1. As specified in the Annex 1 Schedule of Requirements the activity is “equipping special premises with technical means to conduct and record interviews (hereinafter - interview rooms) - computer, audio and video recording devices.” As such the PC will be used as part of the equipment to support this activity. With regard to what OS it needs to be installed with, please refer to clause 1.1.9. of the Schedule of Requirements.2. Section 3.3. is specific in terms of requiring a network video recorder and that cannot be substituted.3. With regard to this question, the previous reply provided specifically in reference to the surveillance cameras under section 3.1.12 and 3.2.12, and not the video recorders that are separately referred to under 3.3.12, for which it states that it “may be provided via a separate LAN switch”. In your communication it is stated "a proper PoE network switch, to connect all the cameras” that is beyond the requirements.Thank you.
Edited on:
23-Feb-2021 18:10
Edited by:
webservice@unops.org
New clarification added: Is it possible to use the Monoblock (All-in-one PC) instead of the PC and Monitor stated in the specification? Technical characteristics of the Monoblock (All-in-one PC) will meet the technical requirements according to 1.1 and 1.2Dear BidderThank you for your request. Please find the answer below.The specification is solely for form factors (Small Form Factor or Micro Form Factor) that meet all of the specification requirements listed under clauses 1.1.1 - 1.1.9 of the Schedule of Requirements.Thank you.
Edited on:
23-Feb-2021 12:06
Edited by:
webservice@unops.org
New clarification added: We join our colleagues and want to clarify whether disqualification is possible due to the fact that the proposed personal computer will be made in a different way from the micro-PC (MicroFormFactor), but while maintaining the technical characteristics set out in section 1.1?Dear BidderThank you for your request. Please find the answer below.If the solution proposed is either a Small Form Factor or a Micro Form Factor that meets all of the specification requirements listed under clauses 1.1.1 - 1.1.9 of the Schedule of Requirements it is considered equitable.Thank you.
Edited on:
23-Feb-2021 11:19
Edited by:
webservice@unops.org
New clarification added: Is it possible to offer one model of camera for Type 1 and Type 2, if the proposed model satisfies the characteristics of both types of cameras?Dear BidderThank you for your request. Please find the answer below.If the model of the camera you are proposing is compliant with all of the requirements for both types of cameras, then you are welcome to submit for both types of cameras.Thank you.
Edited on:
23-Feb-2021 09:44
Edited by:
webservice@unops.org
New clarification added: Does the camera need anti-vandal protection class?Is it IK10, if "yes"?Dear BidderThank you for your request. As it was mentioned in previous clarification, there are no specific requirements to the class of anti-vandal protection. Concealed cabling is required. Please refer to clauses 3.1. and 3.2. of the Schedule of Requirements.Thank you.
Edited on:
23-Feb-2021 09:07
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS,We kindly ask you to clarify the following questions:1) Based on the statement of the Ukrainian Chamber of Commerce and Industry that the coronavirus pandemic is force majeure, and the increase in the delivery time of equipment from abroad, and taking into account the need for access to the installation sites, we assume that the terms of work specified in the terms of reference are not relevant today. We ask you to consider the possibility of increasing the implementation term of this assignment to 90 days from the date of signing the contract.2) Based on the specifics of the premises and the activities to be carried out in them, in the main camera 3.2 Surveillance camera, we recommend using a narrowband zone microphone for better audio recording during interrogations, as well as for the possibility of more correct data processing in the subsequent use.3) Are you considering the possibility of supplying a PC in the following form factors: monoblock or middle tower? The main technical characteristics of the PC do not change.4) Please specify how the anti-vandal class of CCTV cameras will be checked? What level of protection is needed?5) Due to the fact that anti-vandal cameras have a built-in microphone, but do not have the built-in speaker, would it be acceptable to use an external speaker for feedback?6) According to the published pre-bid, clause 3.1 and clause 3.6 contradict each other.Please clarify if presence of the health and safety officer is necessary during the implementation of works or is it possible for the health and safety engineer to arrange awareness training for the all the workers in one location.7) According to the published pre-bid, please clarify paragraph 3.4. Do we understand correctly that "similar nature projects" implies similar projects for the supply and installation of IT equipment and ССTV, or specifically for construction work.Dear BidderThank you for your request. Please find the answers below.1. Unfortunately the delivery deadline can not be extended. The access to the installation sites will be organized by SBI with UNOPS coordination and will not cause delays. It will be necessary to provide a list of staff members for each location and scan copies of passports in advance.2. Please refer to the Schedule of Requirements. The recommendations you provided are a value added offering to what is required. Requirements will not be changed.3. Please refer to clause 1.1.1. of the Schedule of Requirements that specify the type of PC required.4. There are no specific requirements to the class of anti-vandal protection. Concealed cabling is required. Please refer to clauses 3.1. and 3.2. of the Schedule of Requirements.5. Clauses 3.1.7 and 3.2.7 of the Schedule of Requirements indicate that microphone has to be in built and not external, as such it would be a requirement and unalterable.6. Health and Safety officer or engineer must arrange health and safety training for all personnel (can be arranged at one location but for all workers). Sites visits of health and safety engineer can be arranged in accordance with internal procedures of the Bidder's company.7. Similar nature projects implies similar projects for supply and installation of IT equipment and/or CCTV systems.Thank you.
Edited on:
23-Feb-2021 09:00
Edited by:
webservice@unops.org
New clarification added: Good day, we have some questions regarding Specifications:1. Is there a switch cabinet or should a new one be provided? If new, what are the dimensions? 2. Cabinet power connection point? Is there a free machine and a place to install it in the electrical panel?3. From where to pull the link to connect the registrar to the network?4. Are there any suspended ceilings and etc.?Dear BidderThank you for your request. Please find the answers below.1. A SWITCH cabinet is not required. Please refer to the Annex 1 Schedule of Requirements.2. Connection point will be provided.3. All video registrars and other necessary equipment are based in the existing server rooms. So there is no problem with the connection to the network.4. In some of the buildings there are suspended ceilings like the "Armstrong" ceilings. In some of the buildings you may use existing cable routes and boxes (if talk about cabling in corridors and a route from Interviewing room to server room).Thank you.
Edited on:
19-Feb-2021 08:58
Edited by:
webservice@unops.org
New amendment added #1: Dear BiddersClarification (pre-bid) meeting minutes is now available in the Documents Section.Thank you.
Edited on:
18-Feb-2021 20:27
Edited by:
webservice@unops.org
New clarification added: Dear UNOPS, please clarify if there are limiting dimensions for UPS, namely linear dimensions and/or weight? Or option: rack, dox or with detachable modules?Dear BidderThank you for your request. Please find the answer below.There are no special requirements for UPS in terms of dimensions and weight. Please follow the requirements set in the paragraph 4 of the Annex 1 Schedule of Requirements.Thank you.
Edited on:
18-Feb-2021 14:57
Edited by:
webservice@unops.org
New clarification added: Since you have answered that central operation is acceptable and we're confident - is clearly necessary, we ask you to amend the bidding documents in order to mention the central operation.Dear BidderThank you for your request. Please find the answer below.Proposed solution is acceptable but not mandatory. This is a value added benefit to the requested solution but not the required solution. Original requirements can not be changed.Thank you.
Edited on:
18-Feb-2021 10:16
Edited by:
webservice@unops.org
New clarification added: 1. What are the requirements of the beneficiary regarding the characteristics of the cameras: MP, FPS, WDR?2. Is there a need for video and/or audio analytics? What are the requirements for video and/or audio analytics?Dear BidderThank you for your questions. Please find answers below.1. Please refer to the ph. 3 of the Annex 1 Schedule of Requirements.2. Video/audio analytics are not required. Please refer to the Annex 1 Schedule of requirements.Thank you.
Edited on:
18-Feb-2021 09:56
Edited by:
webservice@unops.org
New clarification added: Tech. question 1: Do you require the audio (mic) to be recorded with the video from camera/s? We didn’t see it in the technical requirements and would like to check. In case you require audio recording – the camera specification should mention it, as well as general specification should notice it. Tech. question 2: Our video management system we plan to offer, supports both local (stand-alone) and central operation. Do you plan to implement a central operator, above the locals, with an ability to overview, access and replay any camera and any video from local sites? Tech.question 3: Our video management system we plan to offer is very advanced and fulfills all the required functions by using a recorder/NVR with Intel processor i3 model. Can we offer the i3 processor in case we keep all the performance as well as comply with all the requirements and functionality? The NVR with i5 processor classified “excessive” for the mentioned tasks and amount of cameras, by the VMS vendor. Tech. question 4: Can we offer the NVR without the Poe ports, but supply a proper PoE network switch, to connect all the cameras properly from the network management perspective as well as provide PoE to all the cameras?This type of system deployment will ensure proper camera management by the IT administrator, and will not depend on NVR.Dear BidderThank you for your questions. Please find the answers below.1. Background section clearly denotes that the activity comprises for the need of “installation of CCTV equipment for interview rooms (computers, audio and video recording devices). More specifically in the Annex 1 Schedule of Requirements, for camera 1 under clause 3.1.7 and clause 3.2.7 for camera 2 requires an "in-built microphone and speaker.” The recordings required to be both audio and video.2. Proposed solution is acceptable.3. Proposed solution is not acceptable as minimum processing capacity is the requirement of the beneficiary and can not be changed.4. Proposed solution is not acceptable as it is beyond the original requirements and can not be considered compliant with the requirements.Thank you.
Edited on:
17-Feb-2021 18:11
Edited by:
webservice@unops.org
New clarification added: Dear BidderPlease find below the link to access the meeting:meet.google.com/qrk-hreb-xobThank you.
Edited on:
17-Feb-2021 16:00
Edited by:
webservice@unops.org
New clarification added: Dear BidderThank you for registration for pre-Bid meeting. Please find below the link to access the meeting:meet.google.com/qrk-hreb-xobThank you.
Edited on:
17-Feb-2021 13:28
Edited by:
webservice@unops.org