ITB Motor Vehicles
UNOPS
ITB Motor Vehicles
Invitation to bid
Reference:
ITB/2020/14779
Beneficiary countries:
Multiple destinations (see 'Countries' tab below)
Registration level:
Basic
Published on:
19-Jun-2020
Deadline on:
27-Aug-2020 10:00 0.00
Description
This tender is for the supply of Motor Vehicles for multiple destinations worldwide.
UNOPS wishes to establish non-exclusive Long Term Agreements (LTAs) with more than one vendor and to display the awarded units in electronic catalogues on UN Web Buy Plus (http://www.unwebbuyplus.org) allowing UNOPS clients to order without further tendering.
Bid documents must be submitted via UNOPS eSourcing System (see below), AND all Technical Specifications and Prices must be entered in the Internet-based UN Web Buy Plus Tender Portal (see 'Scope of bid' in the section 'Particulars').
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
UNOPS wishes to establish non-exclusive Long Term Agreements (LTAs) with more than one vendor and to display the awarded units in electronic catalogues on UN Web Buy Plus (http://www.unwebbuyplus.org) allowing UNOPS clients to order without further tendering.
Bid documents must be submitted via UNOPS eSourcing System (see below), AND all Technical Specifications and Prices must be entered in the Internet-based UN Web Buy Plus Tender Portal (see 'Scope of bid' in the section 'Particulars').
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Climate change mitigation and adaptation
Environmental
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Sustainable resource use
Environmental
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
25101503
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Automobiles or cars
New clarification added: Question 48: Is it possible to submit BIDDER FINANCIAL CAPACITY COVER PAGE by Japanese Yen? If USD is mandetory for BIDDER FINANCIAL CAPACITY COVER PAGE please clarify exhange rate of USD and JPY.Clarification 48. Please submit ther Financial Capacity Cover page in USD. Bidders may use any commonly available reliable exchange rate source. If in doubt, you may use the current UN operational exchange rate of 106.78.
Edited on:
18-Aug-2020 13:11
Edited by:
webservice@unops.org
New clarification added: Question 47: Is there a restriction of right hand or left hand drive vehicles (specifically asking for category 20 to 25 (both included)) and what are the warranty terms for supply to countries where a company previously didnt have any representation/supply, should we develop such network after the award of cotract?Clarification 47: There are no restrictions of right and left hand drive vehicles. It is the responsibility of the vendor to ensure the correct steering orientation to a given country. UNOPS only accepts delivery to countries with factory authorised warranty and after sales service, which must be in place at the time of deadline for bid submission. The nominated local distributor shall be responsible for warranty and repair of the base vehicle and any conversions and all additional equipment.
Edited on:
18-Aug-2020 11:46
Edited by:
webservice@unops.org
New clarification added: Question 44: We would like to send you support document about delivery. Should we upload to anywhere or send by email?Clarification 44: Please upload any such supporting documentation via the E-sourcing Checklist with the Technical Bid Form. Please do not send any documents relating to the bid by e-mail - only via E-sourcing. Question 45: We would like to know, is there any penalty, if the supplier happened to decline the award from UNOPS and not signing the LTA ?It is the most undesirable scenarior, however, we would like to know to see the risk.Clarification 45: There is no penalty should a supplier decline the awardQuestion 46: As so many docs added docs need to be fabricated, please extend the bid submission deadline to Sep 15，2020.Clarification 46: The long term agreements resulting from this tender are required to be in place by expiry of the current LTAs, therefore, unfortunately UNOPS is not in a position to extend the deadline.Note: The deadline for requesting Clarifications is approaching - please urgently send any final further requests.
Edited on:
17-Aug-2020 11:08
Edited by:
webservice@unops.org
New clarification added: Question 43: Please advise if we have to submit the brochures/ technical cards of the medical equipment and if we have to upload them into the Documents tab in the UNWB or in a section in the Checklist in unops e-sourcing. Clarification 43: An Amendment to the ITB has been issued - please refer to the amended document Checklist. Bidders should upload technical brochures of the special equipment for the ambulances and mobile clinics in this section.
Edited on:
14-Aug-2020 15:04
Edited by:
webservice@unops.org
New amendment added #2: This ITB is amended to add to the Checklist for Bidders to upload required documents:Spare parts Kit lists for each model offeredDocument is mandatory for Every LotTechnical documentation - brochures of specialist equipment for ambulances and mobile clinics Document is mandatory for Lots 20, 21, 22, 23, 24 & 25Brochures and/or technical documentation for vehicles offeredDocument is optional for Every Lot
Edited on:
14-Aug-2020 14:46
Edited by:
webservice@unops.org
New clarification added: Question 42: As the Wheel hub type option in unwebbuy, we find it need to select manual or automatic. Wheel hub dont have manual or automatic type, We are confuse about this, can you explain this for us.Clarification 42: If the offered vehicle is 4x2 (2WD), please select N/A. If the vehicle is 4x4 (4WD), please select manual, automatic or N/A. On a 4x4 (4WD) vehicle the front hubs can either be fixed or non-fixed. Fixed means that the transmission from the transfer box is permanently engaged to the front hubs, also when 4x4/4WD is not selected. Or alternatively, on many 4x4/4WD vehicles it is possible to engage and disengage the front hubs from the transmission. When traction on the front wheels is required, the front hubs are engaged and when this is not required, the front hubs are disengaged in order to save fuel and reduce wear and tear. This engage/disengage function can either be manual where the operator has to engage/disengage the front hubs or automatic, where the vehicle does that with no interference from the operator.
Edited on:
14-Aug-2020 12:25
Edited by:
webservice@unops.org
New clarification added: Question 41: Related question No.37, is it acceptable for you to upload the list of spare parts kit upload with FORM C?Clarification 41: UNOPS will shortly issue an Amendment to the ITB to add a section in the Checklist which will provide Bidders with a place to upload these Spare Parts Kits lists.
Edited on:
14-Aug-2020 10:57
Edited by:
webservice@unops.org
New clarification added: Question 40: RE Section II, Spare Parts KitAfter reviewing your Q&A no 37, I am still not sure. The ITB document states a tentative selection of parts, however when reading answer 37, I understand that we cannot leave out anything and will have to include all parts that are listed under Engine, Suspension, Brakes, Cooling/Heating, Electrics. My question: Can we put together our own spare parts kit as long as we list what is included?Clarification 40: We further clarify that bidders must submit a spare parts kit for each offered model (petrol & Diesel) which lists the contents of the kit and the total price. UNOPS has proposed a tentative list of contents in the Schedule of Requirements, Bidders should review this tentative list and expand on it or provide their own list if considered necessary by the Bidder/manufacturer. Unless there is good reason, all the components on UNOPS' tentative list should be included.Note: UNOPS will shortly issue an Amendment to the ITB to add a section in the Checklist which will provide Bidders with a place to upload these Spare Parts Kits lists.
Edited on:
14-Aug-2020 10:40
Edited by:
webservice@unops.org
New clarification added: Question 39 (multiple): Q1: Is it possible to delete 1.4. from the LTA? According to this article, we will have no other choice than to accept the orders. Since there may be cases that we cannot accept the orders.Clarification 39.1: The intention of this clause is not to force suppliers to accept orders under any circumstances, therefore, UNOPS is open to rewording this clause when issuing the LTA. We would highlight that it is possible for any awarded supplier to set all or some of their products in UN Webbuy Plus as 'availability to be confirmed' which would result in UNOPS having to check with the bidder on each request prior to submitting a quotation to UNOPS' client. The supplier would then have the opportunity to reject the request at this stage.Q2: In case, after we accepted order from UNOPS, some country changed the sanction list and the end customer was listed. Do we have the right to reject your order?Clarification 39.2: As a UN organisation, UNOPS does not expect our suppliers to break national sanctions. As mentioned in 38.1, a supplier can set a requirement for 'availability to be confirmed' allowing the supplier a chance to reject the request at quotation stage. Once an order has been placed any termination would be accordance with UNOPS' Purchase Order and associated Conditions of Contract. Q3: Can you delete “Under no circumstances shall UNOPS be liable to pay interest on amounts not paid within this period.” from article 5.4? 5.4 can be read as supplier cannot claim any interest even the payment delayed because of the customer.Clarification 39.3: This clause cannot be deleted. Q4: Is it possible to change the word “contract” to “agreement” in the LTA?Clarification 39.4: The template document wording has been approved by UNOPS Legal and this word cannot be amended. Q5: Could you insert the article, if supplier can have the chance to decide acceptance of order before UNOPS placing official order?Clarification 39.5: As mentioned in 38.1, a supplier can set a requirement for 'availability to be confirmed' in UN Webbuy Plus allowing the supplier a chance to reject a request. By displaying products on UN Webbuy Plus, the supplier is making a commitment to UNOPS and its clients, therefore rejection should be in exceptional circumstances only. Q6: Please change 4.5 to effort rule, because we cannot provide the all data of our quality management works.Clarification 39.6: Due to the nature of the products included in this ITB, UNOPS is willing to amend this clause 4.5 in the LTA to the first sentence only: 'The Contractor shall provide and maintain an inspection, quality, and manufacturing process control system covering the Goods that is acceptable to UNOPS.'Q7: Please clarify what does a service organization in 4.6 means. Clarification 39.7: The bidder must ensure support is available to UNOPS and UNOPS' clients which have purchased the bidder's products in order to respond to technical queries, provide after-sales support, maintenance, warranty etc. See also D. Warranty & Local After Sales Representation in Section II.
Edited on:
12-Aug-2020 17:09
Edited by:
webservice@unops.org
New clarification added: Question 38:Related to documents dossier to be submitted with offer:a) It's mandatory to submit FORM A even if we arent bidding in a joint venture/consortium?b) FORM D: should be completed just with deviations from schedule of requirements?c) There is any available template for "commitment letter to ensure women’s empowerment throughout bidder's operations"?d) It's mandatory to complete "Average carbon emmisions in g/km"?e) It's mandatory to complete "Average cost per service per vehicle"? Cost depends of kind of services provided and geographic region.f) It's mandatory to complete fuel consumption? Consumption depends of several items such as driver, road conditions, etc.Clarification 38:a. Yes, it is mandatory. In case you are not submitting as a JV, please fill out the highlighted sentences in that Form A, simply with Not Applicable (N/A) and you do not need to sign anything. You may also add some notes e.g. No Joint venture needed/ Not Applicable (N/A).b. Yes.c. No, there is no template available.d. It is not mandatory, however in light of UNOPS’ goal to progressively integrate green aspects in its procurement practice, UNOPS urges bidders to cooperate on this initiative and would greatly appreciate the data concerning the environmental impact in this tender for each of the model versions offered by the bidders.e. It is not mandatory.f. It is not mandatory, however in light of UNOPS’ goal to progressively integrate green aspects in its procurement practice, UNOPS urges bidders to cooperate on this initiative and would greatly appreciate the data concerning the environmental impact in this tender for each of the model versions offered by the bidders.
Edited on:
06-Aug-2020 12:09
Edited by:
webservice@unops.org
New clarification added: Question 36: As so many lots vehicles and the Covid19 affection, please extend the bid submission deadline to Sep 15, 2020.Clarification 36: UNOPS is unfortunately not in a position to extend the tender deadline.
Edited on:
04-Aug-2020 14:17
Edited by:
webservice@unops.org
New clarification added: Question 37: In your document "Section II: Schedule of Requirements", you mention that we need to prepare a spare parts kit proposal and you provided the recommended parts list. Our questions are:1. Do we need to prepare the list as per your recommendation and to be included in the uploaded documents with prices or not?2. Do we need to mention the part number for each of your recommendation?3. Do we need to include the total value of the proposed parts list in our vehicle offer i.e. if the vehicle costs $15,000 and the parts recommended list $1,000 then the vehicle price would be $16,000 or keep it separately in the uploaded documents?Clarification 37: 1. The list must be prepared as per our recommendation and be uploaded with prices.2. You do not need to mention spare parts number for each item, but it must be genuine spare parts belonging to the brand and model offered. 3. No. The spare parts kit is an optional package which can be selected by the client if required. Consequently the price of the spare parts kit must not be included in the vehicle price.
Edited on:
04-Aug-2020 13:41
Edited by:
webservice@unops.org
New clarification added: Question 36: As so many lots vehicles and the Covid19 affection, please extend the bid submission deadline to Sep 15, 2020.Clarification 36: UNOPS is unfortunately not in a position to extend the tender deadline.
Edited on:
04-Aug-2020 13:32
Edited by:
webservice@unops.org
New clarification added: Question 35: As for "Forward gears" in Specfication, we do have CVT model, which does not define in number of gear. But only the number from 4 to 10 is can be input. What should we input in case of CVT model?Clarification 35: Please be informed that for "Forward gears" the drop down list now contains 4 to 10 and "infinitive", which can be used for CVT transmission.
Edited on:
31-Jul-2020 11:04
Edited by:
webservice@unops.org
New clarification added: Question 34:1. Medical refrigerator, chest type, 50 litres min. and metal locker are new requirements from 2019.- Could we have information of how customer uses the metal locker, please? Will it be for medicines, medical equipment, or vehicle tool?2. Category 21: Ambulance on/off road 4WD - Engine displacement: 2400-5600.- Are you able to revise this to min. 2200L? We can offer a vehicle that meets your 90 Kw power requirement with a slightly more efficient engine.Clarification 34:1. The purpose of the metal locker for ambulance is to contain medicines and medical equipment.2. Minimum engine capacity for Category/Lot 21 "Ambulance On/off road, 4WD", has been revised to 1850 cc. All other requirements remain unchanged.
Edited on:
31-Jul-2020 10:14
Edited by:
webservice@unops.org
New clarification added: Question 33: Regarding to Form C: Price Schedule Form, please let us know how to print the Price Scheudle Fom, we are not able to find it in "Supplier User Manual_Tender Guide. pdf". Clarification 33: Please refer to Clarification 29. You also may access and follow the Video Instruction and the Supplier User Manual-Tender. Again, both the video instruction and supplier user manual -tender can be found in the eSourcing in documents tab. Should you still face a problem, please send an email to tenders.unwebbuyplus@unops.org for a further assistance.
Edited on:
30-Jul-2020 12:16
Edited by:
webservice@unops.org
New clarification added: Question 32: We are not submitting the Bid as a Joint Venture. The document checklist in eSourcing indicates Form A is mandatory. If we do not upload Form A – the checklist would show as incomplete. If we do have to submit Form A - how shall we complete Form A when we are not submitting as a Joint Venture?Clarification 32: Yes, it is mandatory. In case you are not submitting as a JV, please fill out the highlighted sentences in that Form A, simply with Not Applicable (N/A) and you do not need to sign anything. You may also add some notes e.g. No Joint venture needed/ Not Applicable (N/A).
Edited on:
30-Jul-2020 11:45
Edited by:
webservice@unops.org
New clarification added: Question 31: In case we get awarded a vehicle lot to another country and have to send the units, export, how will the following topics be managed;1) Emission standards - This is in case that emission standards are different to those in the country were the units are sent than where the units are originally shipped to.2) Warranty - how will this issue be managed, in case that the manufacturer only issues warranty for the specific country to where the units are originally intended to be sent.3) Timing - what time frame does UN give us between the when we get notified of that our units are going to be bought and when the time when we have to ship the units.4) Model Year - do the units have any model year specification could they be 0 km but from years before. Example a 0 km 2018 xxx model?Clarification 31: 1) It is the responsibility of the vendor to ensure that the vehicle exported to a given country adheres to the legislation of the country in question and this includes emission standards as well. When a model is offered in the UNWEBBUY+ tender module, the bidder must tick off in the tender module, for which countries this particular model can be exported. Please observe that UNOPS does not accept "grey export" vehicles exported by a vendor to a country for which the manufacturer has not homologated/approved this particular model version and for which there is no manufacturer's warranty and after sales back up.2) In conjunction to 1) the bidder must also indicate the warranty terms for each country in the UNWEBBUY+ tender module. UNOPS only accepts offers for which there is manufacturer's warranty for the country of destination.3) This is a Long Term Agreement (LTA) frame agreement implemented into the UNWEBBUY+ on-line catalogue, which makes all awarded makes and models available for UN and other international organisations in development and aid. Hence if/when an eligible client creates an order in UNWEBBUY+ the vendor will be contacted and from the vendor's receipt of a firm order from UNOPS, the vendor must deliver the vehicle(s) in accordance to the delivery terms for ex-factory and ex-stock delivery as outlined in the tender document. Failing to deliver within these time frames may cause penalties and ultimately exclusion.4) UNOPS accepts vehicles which are max 12 months old counted from the date of manufacture. All vehicles must be factory new with nil or only negligible delivery mileage recorded.
Edited on:
30-Jul-2020 10:41
Edited by:
webservice@unops.org
New clarification added: Question 30: Concerning "Form G: Performance Statement Form", in many cases we are binded by the contract with our clients not to disclose the details of their orders. Does listing up the recent orders through UNOPS suffice the purpose?Clarification 30: Yes it does.
Edited on:
29-Jul-2020 13:34
Edited by:
webservice@unops.org
New clarification added: Question 29: Regarding to Form C: Price Schedule Fom, please let us know how to print the Price Scheudle Fom. we are not able to find it in "Supplier User Manual_Tender Guide. pdf".Clarification 29: Please refer to a file called "Section III Returnable Bidding Forms". You will find detailed instructions, quoted here: for Form C: Price Schedule Form - THIS FORM MUST BE PRINTED FROM UN WEB BUY PLUS, SIGNED, and UPLOADED AS A PDF. Once the Bidder has entered all data and prices into UN Web Buy Plus for every offered Lot, the Bidder shall print out the Price Schedule Form from UN Web Buy Plus, sign it and upload an electronic copy (e.g. pdf) to UNOPS e-Sourcing System. You should find the instructions on how to print the Price Schedule Form in the 'Supplier User Manual_Tender Guide.pdf" file which is attached in the tender (please note there are eight files attached in this tender).
Edited on:
29-Jul-2020 09:57
Edited by:
webservice@unops.org
New clarification added: Question 28: I am planning to add Mitsubishi vehicles (not Mitsubishi Fuso, Mitsubishi is a small car brand and Mitsubishi Fuso is a truck brand) and Mitsubishi brand does not appear from ADD NEW MODEL brand selection. How can I add a new brand ?Clarification 28: If in doubt on how to add a new brand, please contact: tenders.unwebbuyplus@unops.org. Be advised that UNOPS only want one supplier per brand for ex-factory delivery, while more than one is accepted for ex-stock delivery. It should be kept in mind that for all offered brands, the bidder must submit along with their bid a signed and stamped document issued by the manufacturer of the brand stating that they have been commissioned to bid for this particular tender.
Edited on:
28-Jul-2020 16:11
Edited by:
webservice@unops.org
New clarification added: Question 27: As the destination for each submitted vehicles is not defined:1. The price ex-work is it the only price to be mentionned on each proposal?2. Price FOB cannot be calculated only with a clear destination, so in case of an order price can be updated based on destination or not?Clarification 27: The offered vehicles must be available for a multitude of destinations and the bidder must indicate in the tender portal for which countries each model is available. The bidder must provide FCA price for each make and model offered, ex-works or any other Incoterm is not allowed.
Edited on:
28-Jul-2020 10:35
Edited by:
webservice@unops.org
New clarification added: Question 26: Please specifiy section II: Schedule of Requirements - Lot/Category. Please let us know the quantity break-up.Clarification 26: Please note that this tender aims for a Long Term frame Agreement (LTA) and there has no min or max quantity been defined. This is in fact not possible, as the quantity depends on the orders pulled from the frame agreement by the end users, which are the UN and other international organisations and NGO's in development and aid.
Edited on:
28-Jul-2020 10:25
Edited by:
webservice@unops.org
New clarification added: Question 25: When the actual vehicle responds, the engine displacement is larger than the bidding requirements. Is it acceptable?Clarification 25: No, in that case it will be disqualified, unless the model fits in one of the other categories/lots.
Edited on:
27-Jul-2020 09:42
Edited by:
webservice@unops.org
New clarification added: Question 24: Is there any flexibility on the requirements in the category's, our questions are as follows:Category 5. 2/4WD SUV (wheelbase 2000 - 2700 mm, The OEM can offer 2,750mm wheelbase) Category 28. 2WD Sedan/hatchback, medium (Engine Capacity 1495 - 1800 cc, OEM can offer 1,490cc).Clarification 24: The individual categories/lots will not be changed as they reflect UNOPS' 25 years of experience in what is required for the UN and other organisations in development and aid. Hence, it can not be guaranteed that all possible makes and models will fall into one or more of the categories/lots. However please consider another category/lot, in these cases category/lot 7 and 27 may suit the models in mind.
Edited on:
24-Jul-2020 10:32
Edited by:
webservice@unops.org
New clarification added: Question 23: Minimum specifications for Ambulance and Mobile Clinic medical equipments for some items are very restritive. Can we propose similar devices even not matching 100% with your requirements or will the offer be discharged? Wouldn't be preferebly that UNOPS identify model/version of currenlty used devices?Clarification 23: The specifications for ambulance equipment have been enhanced due to demand from UNOPS' clients and in order to ensure internationally recognised specifications and quality. UNOPS is not in a position to suggest brands/models/versions as this is a public tender where specifications must be open and generic. In essence all required specifications should be met unless due to an error in UNOPS' specifications, in which case UNOPS must be notified well before the bidding deadline in order to rectify.
Edited on:
23-Jul-2020 14:36
Edited by:
webservice@unops.org
New clarification added: Question 23: Minimum specifications for Ambulance and Mobile Clinic medical equipments for some items are very restritive. Can we propose similar devices even not matching 100% with your requirements or will the offer be discharged? Wouldn't be preferebly that UNOPS identify model/version of currenlty used devices?Clarification 23: The specifications for ambulance equipment have been enhanced due to demand from UNOPS' clients and in order to ensure internationally recognised specifications and quality. UNOPS is not in a position to suggest brands/models/versions as this is a public tender where specifications must be open and generic. In essence all required specifications should be met unless due to an error in UNOPS' specifications, in which case UNOPS must be notified well before the bidding deadline in order to rectify.
Edited on:
23-Jul-2020 14:29
Edited by:
webservice@unops.org
New clarification added: Question 22: Please tell us that this Tender is for the SUPLLY OF VEHICLES means PURCHASE OF VEHICLES or you required VEHICLES ON RENT. Clarification 22: This tender is for purchase.
Edited on:
23-Jul-2020 11:13
Edited by:
webservice@unops.org
New clarification added: Question 22: Please tell us that this Tender is for the SUPLLY OF VEHICLES means PURCHASE OF VEHICLES or you required VEHICLES ON RENT. Clarification 22: This tender is for purchase.
Edited on:
23-Jul-2020 09:07
Edited by:
webservice@unops.org
New clarification added: Question 22: Please tell us that this Tender is for the SUPLLY OF VEHICLES means PURCHASE OF VEHICLES or you required VEHICLES ON RENT. Clarification 22: This tender is for purchase.
Edited on:
23-Jul-2020 08:54
Edited by:
webservice@unops.org
New clarification added: Question 22: Please tell us that this Tender is for the SUPLLY OF VEHICLES means PURCHASE OF VEHICLES or you required VEHICLES ON RENT. Clarification 22: This tender is for purchase.
Edited on:
23-Jul-2020 08:50
Edited by:
webservice@unops.org
New clarification added: Question 22: Please tell us that this Tender is for the SUPLLY OF VEHICLES means PURCHASE OF VEHICLES or you required VEHICLES ON RENT. Clarification 22: This tender is for purchase.
Edited on:
23-Jul-2020 08:42
Edited by:
webservice@unops.org
New clarification added: Question 21: Can one manufacturer authorise 2 different distributors to bid on different lots?Clarification 21: For ex-factory delivery one manufacturer can only authorise one bidder/distributor to bid on one or more lots. For ex-stock delivery one manufacturer can authorise more than one bidder/distributor to bid on one or more lots.
Edited on:
22-Jul-2020 11:20
Edited by:
webservice@unops.org
New clarification added: Question 21: Can one manufacturer authorise 2 different distributors to bid on different lots?Clarification 21: For ex-factory delivery one manufacturer can only authorise one bidder/distributor to bid on one or more lots. For ex-stock delivery one manufacturer can authorise more than one bidder/distributor to bid on one or more lots.
Edited on:
22-Jul-2020 09:56
Edited by:
webservice@unops.org
New clarification added: Question 20: On the previous LTA the minimum countries for aftersales was 25 and in this tender it is now 50, is there a reason for this increase in requirement.Clarification 20: UNOPS wishes to offer worldwide established brands with extensive experience in order to ensure quality and proper after sales service for our clients in aid and development.
Edited on:
13-Jul-2020 12:47
Edited by:
webservice@unops.org
New amendment added #1: The ITB has been amended so that Bidders are allowed to quote for more than one vehicle (multiple offers) per Lot/Category.See Evaluation method details under the 'Particulars' section.A new Mandatory Question has been added to this ITB (under 'Questionnaires').To ensure compliance with UNOPS procurement policy, Bidders are requested to confirm that their quoted prices constitute their official catalogue prices. A simple Yes/No response will suffice.
Edited on:
10-Jul-2020 13:07
Edited by:
webservice@unops.org
New clarification added: Question 18: Is there a specific number of Motor Vehicles required for each country?And how can we receive information on the specific vehicles for countries of our interest?Clarification 18: Please refer to Clarifications 4 and 8. UNOPS does not know what quantity will be purchased over the life of the LTA or in any year - there is no guarantee of purchase through the resulting LTAs. Bidders should review Section II Schedule of Requirements and the technical specifications, and then offer suitable vehicles which meet the minimum requirements for one or more Lots/categories. Question 19: We are seeking a further clarification on your Clarification 15: After-sales presence is required in minimum 50 countries per offered brand. Should a bidder offer more than one brand, each brand must have after-sales in minimum 50 countries. We are dealers interested in supplying requirements in only the region we are authorized to supply by the manufacturers and have after sales presence. We don't have presence in 50 countries. Kindly clarify whether this LTA is for only dealers with presence in all 50 countries. Clarification 19: Please refer to Clarification 11, Bids must comply with ALL requirements of the ITB to qualify, including, for example, a manufacturer's authorisation for this particular bid and after-sales in the number of countries as stated in the Schedule of Requirements.
Edited on:
09-Jul-2020 17:19
Edited by:
webservice@unops.org
New clarification added: Question 17: We would like to bid with new price, but new price will not be fixed by the bid submission date. Referring to your clarification 12, the Bidder should provide the price for the current model, but it already deactivated and there is no price to provide. In that case, how can we bid for this model?Clarification 17: To be considered for award, full technical specifications and pricing must be provided for any model by the deadline. A direct replacement model may be considered during the life of the LTA, subject to a review by UNOPS and consideration on whether it provides good value for money.
Edited on:
09-Jul-2020 16:41
Edited by:
webservice@unops.org
New clarification added: Question 16: Is it possible to introduce new model during the terms of the LTA? or only replacement is acceptable?Clarification 16: Only models which are direct replacement (or face-lift) to those models awarded as a result of this tender may be included in the LTA. It is not possible to add new models to the LTA later.
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09-Jul-2020 16:24
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webservice@unops.org
New clarification added: Question 15: To clarify it is the bidder who shall demonstrate having a worldwide distribution network and manufacturer authorised aftersales presence in a minimum of 50 countries and not 50 countries per offered brands.Clarification 15: After-sales presence is required in minimum 50 countries per offered brand. Should a bidder offer more than one brand, each brand must have after-sales in minimum 50 countries.
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09-Jul-2020 15:21
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webservice@unops.org
New clarification added: Question 14: There are "Standard Equipment" as mandatory for all categories. There are some items cannot be technically arranged - we cannot arrange "Fire extinguisher" for all models. It requires a special arrangment, but some of our plant cannot make a special arrangement. Will models that cannot be arranged be disqualified?Clarification 14: The standard equipment must be provided on each model in order to be technically compliant. The Technical Specifications have been developed based on usual UN requirements and we cannot deviate on this safety feature. If it is not possible to fit a fire extinguisher in the cabin of certain models these models will be deemed non-compliant.
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09-Jul-2020 14:56
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webservice@unops.org
New clarification added: Question 13: Bidders' Financial Capacityxxx is a new business organization registered and started operation in 2020. Though we worked with many clients in Africa before now. The company and its management reside in United State of America and had never filed Tax. Does this affect our eligibility to bid on this tender? Please advise.Clarification 13: Bids must comply with ALL requiements of the ITB to qualify. This includes, for example, Bidder should be in continuous business of manufacturing / supplying products similar to those specified in Section II: Schedule of Requirements during at least the last five years prior to bid opening and must provide Audited Financial Statements for the past three (3) years. Failure to comply will lead to diisqualification
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08-Jul-2020 08:50
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webservice@unops.org
New clarification added: Question 12: Due to having a event in the model we are planning to bid, there is case that the price will not be fixed by the submission deadline. Can we inform after submission date?Clarification 12: Where something such as an impending face-lift or model change prevents Bidders from having the price fixed by the deadline, the Bidder should provide the price for the current model by the deadline. Introduction of replacement models and/or face-lifts are acceptable during the life of the LTA, however, these will be subject to a review by UNOPS and consideration on whether it provides good value for money. Where price increases are considered excessive or not demonstrating value for money, the replacement will be rejected.
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07-Jul-2020 09:48
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webservice@unops.org
New clarification added: Question 11: We are operating xxxx authorised Importers and Distributors with aftersales facilities within South Sudan and Sudan. Although we would not be able to supply the vehicles world wide as requested, we could supply the xxxx vehicles and genuine spare parts within our countries, as we are already doing.My clarification question is would we be allowed to submit our offer only for the supply of vehicles within our countries.Clarification 11: The ITB does not preclude bids from any Bidder, but Bids must comply with ALL requiements of the ITB to qualify. This includes, for example, a manufacturer's authorisation for this particular bid and after-sales in the number of countries as stated in D of Section II: Schedule of Requirements.
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07-Jul-2020 08:59
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webservice@unops.org
New clarification added: Question 10: Returnable bidding documentsKindly confirm if following documents is mandatory for submission as part of bid submission documents1) Manufactureres Authorization letter (since we are not manufacturer of the goods being offered)2) Warranty: We can offer 1 year or 20,000kms (which ever is earlier) standard warranty for spare parts. In case of reported failures, defective parts may be shipped to us and after review & clearance from our warranty department, the same will be replaced. 3) Audited financial documents: Regret that we do not have provision to provide Audited finance documents. We can provide a comfort / reference letter from our bank for satisfactory compliance. Kindly confirm if the same will be acceptable.4) Kindly note that we do not have a local service provider available. Can we still qualify for this bid?Clarification 10: In order to pass the evaluation stages, bids must comply with ALL requirements.1) Manufacturers Authorisation Letter - must be specific for this particular tender and issued by the manufacturer. A general letter is not accepted.2) Warranty must be a factory warranty and not a dealer warranty and must be for the entire vehicle and for any warranty repairs within warranty period, not only spare parts. UNOPS only accepts vehicles to be exproted to destinations with authorised dealer network and warranty back up.3) Audited financial documents are mandatory.4) Local after-sales is required in the number of countries as stated in D of Section II: Schedule of Requirements.
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06-Jul-2020 17:41
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webservice@unops.org
New clarification added: Clarification 9: UNOPS wishes to clarify that there is no limit to the number of models that a Bidder may offer for any Category. Bidders may offer multiple different models for the same Lot/Category where more than one model meets the technical specifications. All offered models will be considered and evaluated.
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03-Jul-2020 12:51
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webservice@unops.org
New clarification added: Question 8: I need clarification on the specification of a ITB vehicle? Which vehicles should we subit for the tender? Clarification 8: Bidders should review Section II Schedule of Requirements and the technical specifications, and then offer suitable vehicles which meet the minimum requirements for one or more Lots/categories. The bid must meet all requirements as stipulated.
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29-Jun-2020 13:43
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webservice@unops.org
New clarification added: Question 7: In the DRIVE supplier sustainability Questionnaire，the PROFILE sheet has a blank to fill in the UN Global Compact Participant information such as the participant number and the level of COP. We want to know that is it mandatory to join in the UN Global Compact or can we just skip that and leave it blank?Clarification 7: No it is not mandatory to join the UN Global Compact. You may just skip it.
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29-Jun-2020 10:52
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webservice@unops.org
New clarification added: Further to yesetrday's two pre-bid Q&A sessions, please find below clarifications to questions raised, plus links to a recording of the morning session and the brief UN Web Buy Plus presentation.Question 4: Why did the tender not state any quantities?Clarification 4: UNOPS does not know what quantity will be purchased over the life of the LTA or in any year - there is no guarantee of purchase through the resulting LTAs. UNOPS creates the UN Web Buy Plus electronic catalogue from the awarded models in each category. Awarded models will be visible to UNOPS’ clients who will view, compare and select based on their requirements to obtain best value for money.Question 5: Regarding the Euro norms, which emission is preferred? Clarification 5: UNOPS is working mainly in the developing world where emission standards are less stringent and this is UNOPS' main 'market'. However, developing countries and countries in transition are gradually raising emission control requirements and UNOPS would also like the UN Web Buy Plus catalogue to be able to provide for these countries. Where a client may require a vehicle with more stringent emission controls, UNOPS may consider on a case-by-case basis a 'deviation model' i.e. a model basically the same as one in the UN Web Buy Plus catalogue but with higher emission controls suitable for the destination country. It is the supplier's responsibility to ensure any vehicle offered for a destination country complies with all local legislation. Question 6: For this bid, do we need to use WEB BUY during the tendering period?Clarification 5: E-sourcing is UNOPS' main tool for tenders but, as the awarded products will appear in UN Web Buy Plus, the data must be also entered here. Once access is granted to the UN Web Buy Plus tender portal you will have access until the Bid deadline. UNOPS recommends bidders to enter data early to avoid a last-minute rush.Link to recording of yesterday morning's Q&A session:https://drive.google.com/file/d/1XEXz95FmPXJKUtBqasFHxVZ9tP4VUWzu/view?usp=sharingLink to brief UN Web Buy Plus presentation: https://drive.google.com/file/d/1XGj9u3cBloMmvNwz3nODWqIoKuUmxQI6/view?usp=sharing
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26-Jun-2020 10:51
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webservice@unops.org
New clarification added: Question 3: In the vender submission document checklist， there is a mandatory document：DRIVE Supplier Sustainability Questionnaire is duly filled out and signed. Could you please tell us where we can finish the questionnaire？And we just need to upload a document that clarifies we have filled out and signed it or is there any formatted file to fill in？Clarification 3: The DRiVE document is available in the 'Document' section. Please enter data in the relevant fields, complete the declaration in Cell F83 of the Questionnaire and upload the completed file to E-Sourcing.
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24-Jun-2020 09:49
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webservice@unops.org
New clarification added: Question 2: In the Tender Particulars，“Access to the UN Web Buy Plus Tender platform will be granted to the companies that EXPRESS INTEREST by using the functionality in UNGM (allow 2 working days from date of Expressing Interest. Note - access will not be granted after the Deadline for Clarifications) ”，could you please clarify the date that we cannot access the UN Web Buy Plus Tender platform is after 25 June or August 18？Clarification 2: The Deadline for Clarifications is 18 August. Any potential Bidder Expressing an Interest before this date will be granted access to the UN Web Buy Plus Tender platform and will have access until the Bid Deadline.Any potential Bidder that does not Express an Interest until after the Deadline for Clarifications will not be granted access to the UN Web Buy Plus Tender platform for this tender.
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24-Jun-2020 09:08
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webservice@unops.org
New clarification added: Question 1: a. Since Google Meet is not available in our country. Could you please clarify whether the attendance to Question & Answer session is MANDATORY or not? If yes, if there is any other option to join via internet? b. Could you please send us the MEMO of the sessions if the meeting is not mandatory?Clarification 1:a. The Q&A session is NOT mandatory - it may be useful to bidders especially those not familiar with UNOPS and with UN Web Buy Plus. For any interested vendor that cannot use Google Meet please send a contact request to the following Skype address not later than 1 hour before the start of the meeting so a group can be set up, Skype address: Davgriffin. No further communication concerning this tender is permitted through this Skype address.b. All Questions and Answers that arise during the two Q&A sessions will be made available through E-sourcing as a Clarification.
Edited on:
23-Jun-2020 10:15
Edited by:
webservice@unops.org