Consultancy to conduct Salary Survey for Service Contract Holders /Provision of Salary Survey Services in Maldives

Procurement Notice

Consultancy to conduct Salary Survey for Service Contract Holders /Provision of Salary Survey Services in Maldives

Background

Individuals engaged to work in projects are hired under the Service Contract Modality which is a non-staff contract. UNDP HQs has revised the service contract (SC) guidelines with effect from 1 January 2008. As part of the revision, a new remuneration methodology has been instructed. The basis of this new methodology is to make consistent approach in the pay levels for service contract holders with comparable work in the local labor market. UNDP Maldives would like to implement the salary survey immediately since the country office will integrate the SC holders in the global payroll system in 2009. Therefore it is essential to adopt a more consistent approach in setting and maintaining SC remuneration.

Objective

1. To make a research at Maldives labor markets to define the list of organizations that could be considered as comparators for the SC Remuneration Survey. The final approval of the list of comparators will be made by UNDP Maldives.

2. To collect information using prevailing survey questionnaire template (as outlined in the annex 3 of remuneration handbook attached) from such employers that agreed by UNDP to be surveyed from 10 recommended surveyed employer by UNDP (seven from public sector and three from private.

3. To review the value of typical allowance and benefits those are found in the market from such employers.

4. To conduct survey interview and matching the benchmark job for the six service occupations across the eleven levels of responsibility typically found in a UNDP (please refer to page 6, remuneration handbook as attached). Benchmarking exercise should consider the job in the context of overall structure of organization, scope and depth of responsibilities, experience, training requirement and qualification for that particular job.

5. To develop programme and tools for analysis the data from participants and examine the utility of scale from competitive market position perspective.

6. To make recommendation on the salary scales with market position of 60 % percentile and establish the remuneration with target of the fiftieth percentile of the surveyed employers. The final remuneration scales should integrate into five broad bands (please refer to remuneration handbook page 9 as attached).

7. To do matching process between actual service contract salaries/positions and new remuneration scale consisting of :

1. Aggregate TOR data to the band level

2. Smooth the raw band data to provide for an internally consistent yet

market influenced progression between bands

3. Set the minimum/maximum span of remuneration for each band.

8. To prepare report (for internal UNDP records and report that will be shared with comparators in confidential manner)

Deliverables:

The internal report for UNDP consisting of:

• Summary of data collected from the specific organizations showing TOR matches and the evaluation of their remuneration package.
•  A table showing the average of all organizations by benchmarked TORs and the 40 – 60 percentile remuneration.
•  A summary table of organization practices on remuneration
• Suggested salary scale as per UNDP methodology and user guide
• Tool that will allow easy updates of data to be performed by the Maldives HR unit for carrying out further interim salary surveys
• The report for external UNDP considering confidentiality of information from each organization
• The recommendation to HR on the integration of existing SC salaries and positions to the revised SC remuneration.

Price Schedule:

The Contractor is asked to prepare the Price Schedule. All prices/rates quoted must be exclusive of all taxes, since the UNDP is exempt from taxes.

Qualification Requirements:

The successful offeror (either a company or an individual) should meet the following criteria:

• Proven track of experience in the area of compensation and benefit for international organization.
• Experience dealing with salary survey for non profit organizations will be an asset
• Familiar with labor market issues in Maldives
• Ability to work precise, fast and to the point
• Excellent writing English skills (native speaker or near-native speaker level)
• Knowledge of local languages would be an asset but it’s not mandatory
• Familiarity with the UNDP regulations and experience within UN system would be an advantage.

Payment under the contract will be output based and will be made upon satisfactory completion of the assignment. The work will be supervised by UNDP Operations Manager and Human Resources Analyst.

Application procedure

Proposals should include the following

1. Company profile
2. CV(s) Consultant
3. Years of Experience undertaking similar assignments
4. References
5. Methodology to be used for the consultancy
6. Reporting and training
7. Cost Estimate.

Your offer comprising of proposal, in sealed envelopes, should reach the following addressee no later than Wednesday, 4 November 2009, 12:00 hours (Maldives time):

United Nations Development Programme

UN Building

Buruzu Magu

Male - Madives

The outer envelope shall be:

·         addressed to –

UNDP Resident Representative

United Nations Development Programme

        UN Building

Buruzu Magu

Male - Madives

and,

• marked with –

“Consultancy to conduct Salary Survey for Service Contract Holders /Provision of Salary Survey Services in Maldives”