Content curation and licensing for the digital activation on Father's Day

Clarifications 14 April, 2017: 1. Q: The note about "UNICEF is not liable to pay for any license which we have not approved in advance, including as to cost." - Because we don't know the Copyright License fees until we contact the Suppliers/Rights Holders, how would you suggest we capture these costs within the Bid? I hesitate to put an estimate because it would be just that. I can provide a range per shot, but that's still an estimate. These are 3rd Party Fees that [vendor’s name redacted] cannot quote until we speak with each & every supplier of content. – A: UNICEF acknowledges difficulties in providing exact quotations. However, the vendors are encouraged to provide proposals based on the best industry standards and rates. These estimations are requested to take into consideration the fact that UNICEF is the non-for-profit, international organization which works to improve the life of every child. We work with very modest budgets and are hoping that a lot of the content owners will be able to share their content at no/ minimal cost. 2. Q: Is [vendor’s name redacted] already established as a supplier since we have the first project going on already or do I need to apply on the "UNGM Website" as mentioned on Page 4, Supplier Registration and Evaluation? – A: Yes. 3. Q: Since this is a 2-minute video, how many videos & photos will be licensed as the final selects for the edit? – A: We are looking at using anywhere between 10 to 20 photos and videos.

Clarifications April 13, 2017: 1. Q: In the RFQS, Page 5 of 10 under "Special Terms and Conditions" states that the award notice date is 27 April, 2017 and the date of contract signature is 28 April, 2017. However Page 2 of the "Terms of Reference" state that the expected project start date is April 24, 2017 with completion on May 8th. Can UNICEF please advise? Contractor cannot start on April 24 as noted in the TOR if the award is not made until April 27 as stated in the Special Terms and Conditions. – A: There is a typo in TOR – the expected start date is 28 April 2017. 2. Q: When licensing video clips the license cost is often determined by the length of the clip licensed. Does UNICEF know how long the final produced videos will be? Does UNICEF have video treatments as guidelines? – A: The final product would be no longer than 2 minutes. We use the video clips licensed in their entirety or use a few seconds from them in the compilation video. The compilation video will be a montage of different user clips and some text about the campaign and call to action. 3. Q: "UNICEF would need rights to use the videos and photos in perpetuity." Based on the statement describing distribution platforms, "UNICEF's social media channels, traditional and digital media sites; and potentially broadcast networks as well" and the statement, "the videos and photos will be used globally for UNICEF's Early Childhood Development campaign" may I confirm that the licensing terms, "all media, worldwide, in perpetuity" are required? – A: Yes, that’s right. Please note we do not use our content for commercial purposes. This is part of an awareness raising campaign on good parenting practices. 5. Q: Will the contractor pay licensing fees to licensor/contents owner directly out of the funds in the proposed budget or will UNICEF pay licensing fees directly to the licensor/content owners? – A: The vendor must negotiate the pricing on behalf of UNICEF. All payment terms for the licensor would also have to be agreed before the contractor makes any commitment for UNICEF. The contractor will make a payment to the licensor on UNICEF’s behalf. UNICEF is not liable to pay for any license which we have not approved in advance, including as to cost. 5. Q: Will UNICEF ask to see liability insurance for this contract? – A: Please refer to Paragraph 9 of the General terms and Conditions.