Terms of Reference (TOR) - Support to Conduct Baseline Assessment of Knowledge and Awareness of Responsible Business Conduct (RBC) in the Electrical and Electronics (E&E) and Automotive Sectors.

Objectives:
The project aims to conduct a baseline assessment among the enterprises in the E&E and Automotive sectors to identify the current level of knowledge and awareness, current practices related to Responsible Business Conduct and the labour dimension of Human Rights Due Diligence. The assessment will also identify the gaps and opportunities in both sectors wherein the RVC Project can provide supportive measures to the enterprises to comply with national laws and align their practices with International Labour Standards.

Scope of Work:
• Herewith are the details of the specific tasks and activities to be undertaken:

• Conduct desk research on the general overview of the target sectors, including industry size, export volume and value, the number of enterprises (both local and FDI including Japanese companies), size of enterprises (if possible Tier 1, Tier 2, Tier 3 the supply chains).

• Conduct a preliminary survey of the enterprises in both sectors to 

1. assess the level of knowledge and awareness on the international framework and trends on Responsible Business Conduct and Human Rights Due Diligence International Labour Standards, and national policies that is particular to the industry;
2. assess existing initiatives or practices on RBC and HRDD: such as human rights policy at the enterprise level and Human Rights Due Diligence implemented by the enterprises and their suppliers, remediation mechanisms, frequency of labour-management dialogue
3. understand the challenges and opportunities to better align their practices with the principles of international labour standards as well as to implement responsible business conduct

The survey instrument will be further developed and confirmed with ILO.

• Select 4-5 Enterprises per sector to conduct interviews in consultation with the ILO

• Conduct interviews with the selected enterprises: 

• Prepare a list of draft questions for interviews, in consultation with the ILO and potentially with relevant employers and business associations, which shall include the following areas:

1. Have qualitative insights on challenges and opportunities for the enterprises to conduct HRDD and to align their practices with the principles of international labour standards
2. Assess opportunities and modalities to conduct awareness activities within the enterprises and sectors.
3. Existing good practices conducted by the enterprises in compliance with national laws and demonstrating the alignment with the principles of international labour standards, ILO MNE Declaration.

•  Prepare the draft final report and present it to the ILO which includes the executive summary, results from the desk review and interviews, recommendations based on challenges and opportunities observed, and documentation of good practices in Annex

• Present the report in a validation workshop which will be organized by the ILO in February 2024.

• Prepare the final report based on the feedback from the ILO

• Meetings with ILO during the assignment on a weekly/bi-weekly basis (to be further determined)

Deliverables:
The expected total number of days is around 30 to 40 days – to be suggested in the quote.
• Deliverable 1: Complete the work plan and desk research
• Deliverable 2: Complete the preliminary survey and the interviews
• Deliverable 3: Validation workshop and final report upon the satisfaction of ILO

Duration of the Assignment:
Contract term: The day of the signing of the contract – 31 March 2024.

Timeline:
• 1st- 2nd week of December: Work Plan and Desk Research
• 3rd week of December: Survey questions are prepared and disseminated to the enterprises in both sectors
• 4th week of December- 1st week of January: Survey concluded and results are analysed. and prepare for the interviews
• 2nd-3rd week of January: Complete interviews
• By 1st week of February: Draft final report
• By 2nd week of February: ILO provides input to the draft report
• 3rd-4th week of February: Validation workshop and reflection on the final report
• 1st-2nd week of March: Submission of the Final report

Qualifications and Experience:
• University education in social sciences, business, economics, law or related fields.
• Technical knowledge of responsible business conduct in supply chains, business and human rights or/and international labour standards.
• Minimum 2 years of experience in conducting research, preferably in the field of responsible business conduct, business and human rights, supply chains and/or international trade.
• Ability to communicate effectively both orally and in writing in Malay and English, including the ability to write structured reports.
• Prior experience working with the ILO is an advantage.
• Self-motivated and able to work independently with minimal supervision in an outcome-based work culture.
• Good knowledge of Microsoft Office (such as Word, Excel, PowerPoint and Teams)
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitude

For more information on the TOR, please refer to the document attached.

We invite interested candidates to send a CV and budget proposal, as well as a minimum of ONE (1) example of previous work such as academic/ semi-academic reports to KUALALUMPUR@ilo.org before 5 pm on 11 November 2024 (Monday).