Provision of Customs Clearance and Freight Forwarding Services

The United Nations Economic and Social Commission for Asia and the Pacific (UNESCAP) serves as the regional hub for various UN entities located in the Asia and the Pacific region. Located in Bangkok, Thailand. UNESCAP currently uses a freight forwarding company to provide customs clearance and freight forwarding for official shipment and those of staff members. To enhance operational efficiency, scale of economy of the contract and delivery as one UN, ESCAP reached out to other UN Agencies, Funds and Programmes based in Bangkok in view to having a common customs clearance and freight forwarding contractor for our incoming and outgoing official shipments and those of staff members. We are looking for a capable service provider to provide us with the following services as and when required by the UN Organizations: (1) Customs clearance and delivery of incoming shipment in Thailand (2) Freight forwarding for outgoing shipment (1) Some of the Required Services for the Customs clearance and delivery of incoming shipment in Thailand, the list includes but is not limited to: • The service provider shall pick up shipping documents including the delivery order (D/O) and deliver all documents to the requested UN Organization, in order to prepare necessary documents for duty exemption. The service provider shall conduct customs clearance immediately after receiving the approval documents for duty exemption from the requested UN Organization. • The service provider shall handle all customs formalities relating to incoming shipments on behalf of UN Organizations. • The service provider shall provide/maintain a database in the form of web-based application or electronic spreadsheet which enables the UN Organizations to track and trace as well as to monitor all incoming shipments. 1.1. Mandatory incoming shipment items for official needs, personal effects and vehicles: • IT equipment; • Vehicle; • Furniture; • Publications; • Telecommunication equipment; • Office supplies; and • Personal Effects. 1.2. Capacity to handle the following optional incoming shipment items for official needs, personal effects and vehicles: • Medical equipment and supplies; • Food supplies; • Laboratory reagents; and • Human specimen for laboratory test. (2) Some of the Required Services for the Freight Forwarding for outgoing shipment, the list includes but is not limtied to: • The service provider shall provide vessel or flight schedule as per the respective UN Organization’s requirements. • The service provider shall submit an estimated inclusive price quotation to the respective UN Organization. The service provider shall make booking with airlines or vessels according to the formal request from the UN Organization. • The service provider shall prepare the necessary shipping documents, which shall include, but not be limited to, the invoice, packing list, House/Master Airway Bill / Bill of Lading, etc. • The service provider shall manage the packaging, crating, loading and shipment of outgoing consignments, and the entire transport chain and logistical functions from point of origin to point of destination, including all elements of the various modes of transport. 2.1. Mandatory outgoing shipment items for official needs, personal effects and vehicles: • IT equipment; • Vehicle; • Furniture; • Publications; • Telecommunication equipment; • Office supplies; and • Personal Effects. 2.2. Capacity to handle the following optional outcoming shipment items for official needs, personal effects and vehicles: • Medical equipment and supplies; • Food supplies; • Laboratory reagents; and • Human specimen for laboratory test. 2.3. The service provider must have representations (either through their local offices or partner entities) at the required locations specified below: (A) Almaty, Kazakhstan (B) Beijing, China (C) Chiba, Japan (D) Geneva, Switzerland (E) Incheon, Korea (F) Kuala Lumpur, Malaysia (G) Nairobi, Kenya (H) New Delhi, India (I) New York, USA (J) Rome, Italy (K) Suva, Fiji (L) Tehran, Iran