INVITATION TO BID: No. ITB/CO/YEMSA/24/03 FOR Supply and Delivery of ICT Items to Southern and Northern Areas in Yemen.

1- REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR), Country Office, invites qualified vendors to provide their best offers Supply and delivery of ICT Equipment to Southern and Northern Areas in Yemen.

 

LOT 1: ICT Items to UNHCR Office in the (Southern Area).

 

#

Equipment

Description

QTY

UOM

Comments

 

1

 

 

 

Laptops - Lenovo ThinkPad

Lenovo ThinkPad T14s G4 i5 vPro with Autopilot

27

PCs

 

 

 

Details Specification is available in Annex- A

Lenovo ThinkPad P16 G2

2

PCs

Lenovo ThinkPad P1 Gen6-OLED-Touch

4

PCs

 

2

 

Accessories, Lenovo, Docking)

ThinkPad Universal USB-C Dock (40AY0090UK)

27

PCs

ThinkPad Thunderbolt 4 Workstation Dock (40B00300UK)

6

PCs

3

Multi-Finger Scanner

Thales Cogent Multi-Finger Scanner DactyScan84c

21

PCs

 

As per the below Terms:

1. Specifications: As per the attached Annex-A.
2. Delivery Point: DDP UNHCR Aden office.
3. Delivery Time: 2-4 weeks After receiving the PO.
4. Catalogues: All bidders must submit a details catalogue.
5. Warranty: Two Years warranty

 

LOT 2: ICT Items to UNHCR Office in the (Northern Area).

 

#

Equipment

Description

QTY

UOM

Comments

 

1

 

 

 

Laptops - Lenovo ThinkPad

Lenovo ThinkPad T14s G4 i5 vPro with Autopilot

20

PCs

 

 

 

Details Specification is available in Annex- A

Lenovo ThinkPad P16 G2

2

PCs

Lenovo ThinkPad P1 Gen6-OLED-Touch

2

PCs

 

2

 

Accessories, Lenovo, Docking)

ThinkPad Universal USB-C Dock (40AY0090UK)

20

PCs

ThinkPad Thunderbolt 4 Workstation Dock (40B00300UK)

4

PCs

3

Multi-Finger Scanner

Thales Cogent Multi-Finger Scanner DactyScan84c

22

PCs

 

As per the technical specification in Annex A, to UNHCR’s Offices in Yemen to the destinations mentioned below.

 

1. Specifications: As per the attached Annex-A.
2. Delivery Point: DDP UNHCR Sana’a office.
3. Delivery Time: 2-4 weeks After receiving the PO.
4. Catalogues: All bidders must submit a details catalogue.
5. Warranty: Two Years warranty.

 

 

Bidders may bid for one of the Lots or for all two Lots. All items within the Lot(s) should be quote by in the supplier offers (partial Lots are not acceptable) otherwise the bid may be disqualified.

 

2.  BIDDING INFORMATION:

 

1. ITB DOCUMENTS

 

The following annexes form an integral part of this Invitation to Bid:

 

Annex A:           Technical Specification for ICT Items.

Annex B:            Technical Offer Form

Annex C:            Financial Offer Form

Annex D:           Vendor Registration Form

Annex E:            UNHCR General Conditions of Contracts of Goods and Services

Annex F:            UN Supplier Code of Conduct (English)

Annex G:           Confirmation that supplier is not in sanctioned lists.

Annex H:           E-TenderBox Supplier guidelines (English)

 

 

2.2        ACKNOWLEDGMENT

 

We would appreciate your informing us of the receipt of this ITB by return e-mail to yemsasu@unhcr.org ;  as to:

-             Your confirmation of receipt of this Invitation To Bid

-             Whether or not you will be submitting a bid

-             The source where you have acquired this tender document (e.g. E-Mail, UNHCR Office, Friend etc.)

2.3        REQUESTS FOR CLARIFICATION

 

       Bidders are required to submit any request for clarification in respect of this ITB by sending an e-mail to yemsasu@unhcr.org . The deadline for receipt of questions is Wednesday the 25th of Sep @ 23:59 hrs. local time.

 

       Within a 2 to 3 working days after the deadline for receipt of questions, all questions asked by bidders and their answers will be sent to all those email IDs from where questions will be received as well as these will be uploaded on the same UNGM link and other websites or media where the tender documents are made available.

                      

 

        

2.4        YOUR OFFER

 

Your offer shall be prepared in English.

 

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.

 

Your offer shall comprise the following two sets of documents:

 

• Technical Offer.
• Financial Offer.

2.4.1     Content of the TECHNICAL OFFER

             

Your technical offer should clearly state whether or not the “goods and services” you are offering are fully conforming to the product specifications given. Clearly state and disclose any discrepancies or deviations with the specifications given.

Bidders should fill and stamp the Technical Offer Form in Annex B

 

 

 

 

 

 

The following details shall also be provided in the Technical Offer.

 

COMPANY QUALIFICATIONS and Experience:

 

Company Profile: The bidder shall provide:

• Company profile (Year founded, specify headquarters location and other branch location if any; description of the core business; Total number of current clients)
• Contact details of at least 2 current or former clients for reference checks (excluding UNHCR).
• Valid company registration document realted to same area of required items.
• Valid Tax regerstration doucment.

 

Experience of Firm: The bidder shall show proof of a minimum of 2-years’ experience in the field of supplying of ICT items by submitting at least 2 (two) contracts, work orders, POs or reference letters that must be on letterheads of the clients.

 

Delivery Lead Time: When submitting your offer, you should indicate the delivery lead time for each Items in each LOTs.

 

Catalogues: All bidders must submit a details catalogue for each Items.

 

Warrantee period: All Bidders must mention the Warrantee for each Items.

 

UNHCR Vendor Registration Form: Acknowledgement of UNHCR Vendor Registration Form (by filling Annex D)

 

UNHCR General Conditions of Contract for Goods and Services: Acknowledgement of UNHCR General Conditions of Goods and Services (by signing Annex E)

 

UN Supplier Code of Conduct: Acknowledgement of UN Supplier Code of Conduct (by signing Annex F)

 

Confirmation that supplier is not in sanctioned lists: (by signing Annex G)

 

Audited financial report:

Your technical offer should contain:

 

• Confirmation of a valid commercial bank account – personal accounts are not acceptable.
• Audited financial reports or Bank Financial statements from a financial institute for the past 2 years, must include the financial institute logos, signatures, and official stamps.

 

 

 

 

 

 

 

 

 

 

 

2.4.2    Content of the FINANCIAL OFFER

             

Your separate Financial Offer must contain an overall offer in a single currency of US Dollars.

 

The Financial offer is to be submitted as per the Financial Offer Form (Annex C). Bids that have a different price offer form will not be accepted.

 

Please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contracts Goods and Services.

 

The following details shall be provided for each item:

 

Unit costs: The bidder shall quote the all-inclusive DDP unit price for:

• LOT1 - Southern Area – UNHCR Aden Office
• LOT2- Northen Area – UNHCR Sana’a Office

 

 

Bid Validity: You are requested to hold your offer valid for 180 days from the deadline for submission. UNHCR will make its best effort to select a company within this period.

 

Payment Terms: UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of Invoice and supporting document documents in order.

 

The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

 

2.5        BID EVALUATION:

 

For the award of this project, UNHCR has established evaluation criteria which govern the selection of offers received. Evaluation is made in three (3) steps (1. Preliminary Evaluation Criteria, 2. Technical Qualification Criteria, 3. Financial) described in the following sections.

 

2.5.1    Eligibility and Commercial/Registration Documentation Check:

A prerequisite for any supplier to be deemed eligible for an award of contract is, that the company is not, or not associated with a company or individual, under procurement prohibition by the United Nations, including but not limited to prohibitions derived from the Consolidated United Nations Security Council Sanctions List, available at: https://www.un.org/sc/suborg/en/sanctions/un-sc-consolidated-list#entities.

 

The qualified supplier(s) will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form (Annex C) and supporting documents.

1. Technical evaluation:

The technical component of the submission will be evaluated using the criteria PASS or FAIL to the Provided offer using the exact same structure as outlined in Annex B (Technical Evaluation Form).