Digitalization of Fiji National Notifiable Disease Surveillance System (NNDSS)

The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with a successful bidder and select a suitable contractor to carry out the following work: Digitalize the National Notifiable Disease Surveillance in Fiji.

BACKGROUND

A new WHO global strategy on health, environment and climate change was approved by member states in 2019 at the 72nd Annual World Health Assembly for 2019 – 2023, outlining the transformation needed to improve lives and well-being sustainably through healthy environments. With Small Island Developing States (SIDS) being extremely vulnerable to climate change and its potential health impacts, WHO member states approved a WHO global plan of action on climate change and health in SIDS in 2019 for 2019 – 2023.

Fiji is prone to the impacts of climate change, e.g., sea-level rise, cyclones, and floods, and prediction models suggest that there would be an increase in both the dry season and wet season rainfall with an increased likelihood of extreme rainfall days. Given that scientific evidence indicates SIDS, including Fiji, are likely to experience more extreme weather events such as floods and droughts consequent from climate change, these changes are expected to influence disease patterns, community vulnerability and resilience including health systems in general.

This project on health sector’s response to the impacts of Climate Change or SHAPE project in Fiji is funded by the Korean International Cooperation Agency (KOICA) and is implemented jointly by the MoHMS and WHO-Division of Pacific Technical Support.  The goal of SHAPE Project is to enhance the climate resilience of health systems and communities of Fiji to protect the population health from the health impacts of climate change. It has three objectives: (1) to strengthen multisectoral coordination and policy response at the ministerial level towards building climate resilient health systems; (2) to enhance operational capacity and capability for surveillance, diagnosis and treatment of climate sensitive diseases; and (3) to empower health workers and community to participate and take actions towards climate resilience.

The contractor will be responsible for assisting the MoHMS in the implementation of the SHAPE work plan output 2, activities 2.1.1 – 2.1.3:

 Activity 2.1.1:  Improved vigilance and quality of the National Notifiable Disease Surveillance System (NNDSS) by providing web-based reporting and enhanced data management systems.

 Activity 2.1.2:  Integrated risk monitoring and climate-informed early warning system through collaboration among MOHMS and relevant institutions.

 Activity 2.1.3:  Training and technical assistance on integrating geographic information and climate information to NNDSS web reporting systems.

REQUIREMENTS/WORK TO BE PERFORMED

Output 1: The workplan includes establishment of digital NNDSS, training, deployment and maintenance plan with budget component.

Deliverable 1.1: Submitted a detailed workplan with methodologies on how to implement activities to achieve outputs and deliverables of the project with budget component.

Output 2: Digital NNDSS prototype developed and validated.

Deliverable 2.1: Conducted consultation meetings, planning meetings and feasibility study on NNDSS digitalization.

Deliverable 2.2: Digital NNDSS prototype developed, tested and validated.

Output 3: Digital NNDSS integrated with climate data and GIS designed, built and tested.

Deliverable 3.1: Designed, built and tested Digital NNDSS according to business requirements.

Deliverable 3.2:  Digital NNDSS integrated with climate data and GIS.

Output 4: Digital NNDSS piloted.

Deliverable 4.1: Technical report on the pilot testing of Digital NNDSS including business acceptance.

Deliverable 4.2:  Submitted a deployment plan to scale up the Digital NNDSS.

Output 5: Digital NNDSS and change management training of the new system conducted.

Deliverable 5.1:  Technical report on the national training on digital NNDSS and change management submitted.

Output 6: Digital NNDSS deployed to selected sentinel sites.

Deliverable 6.1:  Digital NNDSS launched and operational in all selected sentinel sites.

Output 7: Final technical report on the establishment of digital NNDSS that includes a maintenance plan.

Deliverable 6.1:  Final technical report on the establishment of digital NNDSS including lessons learned and recommendations submitted.

Deliverable 6.2:   Digital NNDSS maintenance plan submitted.

CHARACTERISTICS OF CONTRACTOR

Mandatory:

• Proven experience in the field of public health, digital systems and software development.
• Previous work with WHO, other international organizations and/or major institutions in the field of  digital health or communicable disease surveillance system or similar health-related system
• should have a thorough understanding of public health practices, notifiable disease surveillance, and epidemiology.
• should have experience in data collection, data integration, data storage, data analysis, interpretation, and dissemination. This may include knowledge of databases, data standards, and data privacy regulations;

Desirable:

• Experience in Project Management

SUBMISSIONS

Qualified and interested specialists should submit the following documents to the Supply Officer through WP RO UNGM at < wproungm@who.int > by 21 July 2023

• • Company Profile {for institutional applications}
• • Technical proposal indicating methodology and timelines, in addition to the below annexes
  • Annex 1: Acknowledgement Form
  • Annex 2: Confidentiality Undertaking
  • Annex 3: Proposal Completeness Form
  • Annex 6: Self-Declaration Form
• • Financial proposal

Please use Tender Notice No. 205344 as subject to all submission. Only successful candidates will be contacted.

Last day of receiving queries for this tender is on 14 July 2023