For the provision of Interior Renovation Works of Gymnasium in UNECA, Addis Ababa, Ethiopia.

1. Background The existing gymnasium, which is used by ECA staff members and run by Staff Union (SU), is located in ECA compound in a 373.5 sqm prefabricated metal structure where it is insulated from inside and cladded with chip wood. Staff Union (SU) of UNECA which will be referred as the “client” in this document desires/seeks to engage a qualified DESIGN and BUILD service provider to get the interior of this facility refurbished for its staffs. Facilities Management section (FMS) of UNECA will be the client’s representative for this project. 2. Functional and material description of the existing facility The interior space consists of an open aerobics area, open machines area, open treadmill and weight lifting area, one closed office, Men and Women shower rooms (2 shower rooms in each), toilets (2 toilet rooms in each) and changing areas. Other than at the wet areas (showers, toilets, hand wash basin areas), the interior walls of the prefabricated metal structure have insulation material which are covered by chip wood and painted. There are mirrors hanged on partitions which are positioned to create impression of wider interior space. The existing ceiling is chip wood with adequate lighting fixtures in all areas of the gym. Floors of non-wet areas are 30cm x 30 cm PVC tiles where the aerobics area and part of the weightlifting areas are carpeted (on top of the PVC tiles). Floors of the wet areas (toilets, showers and changing areas) are ceramic tiles where the walls of shower rooms is a full height ceramic and that of the toilets is a half-height ceramic. The windows of the gym are operable but don’t allow enough air to go into the interior space and therefore requires ventilation enhancement that fulfils air change requirements required in the gym. 3. Overall Objective of the project The objective of this project is to uplift the interior of the gym mainly focusing on rearrangement of the existing functions with expansion of shower areas, adding a physiotherapy room, changing all ceramic walls and floors in the wet areas and upgrading the internal walls, floors and the ceiling as per the proposed schematic layout attached here below. Ventilation/air change enhancement is also another objective of the project. 4. Scope of this project The service provider needs to prepare and submit a complete set of the gym’s renovation design document (architectural, electrical, sanitary, mechanical) based on an initial schematic layout (figure 4) and renovate the gym as per layout approved by the client (SU) and the client representative (FMS). The service provider should get all design and construction phases approved by the client and the client representative prior to advancing from one stage to another. 4.1 Scope of Design Work The design needs to review and evaluate the existing facility and floor plan (with appropriate site visit arranged) and develop the schematic layout on figure 4 into a working drawing. The existing facility’s floor plan (which will be provided by FMS) should be checked by the service provider for its accuracy in measurement and correcting the data provided is the full responsibility of the service provider. The scope of the design work includes but not limited to; - The men and women wet areas to have 5 shower rooms each. And the men toilet area to have one WC and two urinals and that of the women to have two WCs as indicated on the layout. - The new women’s shower, changing and toilet areas be located on the far left side (as indicated on figure 4- proposed layout) - The new men’s wet area (shower, changing and toilet) be located where the existing women’s shower, changing and toilet area is (as indicated on figure 4- proposed layout) - All wet areas (shower rooms, toilet rooms and changing rooms) to have new ceramic/porcelain wall and floor - A physiotherapy room of about 13mt.sq. to be included as indicated on the layout - Acoustic consideration in physiotherapy (in consultation with the client’s representative) - Aerobics area to be on the far right side as in the layout (with mirrors to make the space look wider) - The middle part, in between the wet areas and the aerobics area, to be the weightlifting and the machine and treadmill area as indicated on the layout - The main access to the facility to be next to the new men’s toilet as indicated as “entrance” on the layout. - the existing windows do not bring in enough ventilation and therefore the design should include forced ventilation to boost the ventilation of the gym - 357mt.sq. area of ceiling to be PVC or a good quality of a similar material of equivalent price. - Adequate lighting to be provided in all areas. - Sanitary, electrical and mechanical design works should be in compliance with the existing systems and should be done in close consultation and also approval of professionals of the client representative - A complete set of design of a solar panel with electrical and mechanical systems for the solar water heater - Identify any risk or safety issues or hazardous areas in the existing structure - The design needs to incorporate or make use of materials, fixtures and/or equipment that can be salvaged from the existing facility. The below table shows the materials/items that will be provided by the client representative for the service provider’s usage in the design and construction. Any other material needed for this project other than the ones listed in the table below should be provided by the contractor. 4.2 Scope of the Construction work Scope of the construction work includes but not limited to; - The existing men’s wet areas (shower, changing and toilet) to be demolished and a new one (with more showers) be located where the existing women’s wet area is as indicated on figure 4 - proposed layout. From the two existing women toilet rooms, one toilet room to remain as it is and the other to be demolished and two urinals to be added as in the layout. The two existing women shower rooms to remain as they are now and an additional 3 more shower rooms to be constructed as indicated on figure 4- proposed layout. (this is to minimize demolishing work). - All wet areas (toilets, shower rooms, changing rooms) to have new ceramic or porcelain floor and wall tiles (preferably porcelain if available on the market) with the below listed specifications/properties. Samples to be provide to the client’s representative for approval. Floor ceramic/porcelain Specification/properties • Color/style – modern • Size - smaller size for shower rooms and bigger size elsewhere • Thickness – 9.5mm-10mm • Surface – non slippery, rough • Usage – floor rated • Material –ceramic (Porcelain if available on market) • Water resistance – water proof and stain proof • Made – Spain made preferred Wall ceramic/porcelain Specification/properties • Color/style – modern • Size - smaller sizes preferable • Thickness – 6mm-10mm • Surface – a good blend with floor • Usage – wall • Material –ceramic (Porcelain if available on market) • Water resistance – water proof and stain proof • Made – Spain made preferred - Walls indicated in green on figure 5 to be HCB. The existing insulated chip wood cladding on the internal side of the prefabricated metal structure should be removed first before building the HCB walls along the internal side of the wet area. - All other internal chip wood cladding with insulation material at the back on the internal side of the prefabricated structure (other than around the wet areas which will be removed and replaced by HCB wall) to be removed and replaced by hard plywood with a good finishing. - all existing PVC floor tiles to be removed and new water proof and wear-resistance, stain and scratch resistance, Matt finish, rectangular shaped PVC plank flooring to be laid. - Weight lifting area to have special rubber flooring of at least 10mm thick - Waiting and Aerobics area to have a new carpet on top of the new PVC tile to be laid. - The ceiling, which covers an area of around 357mt.sq., needs to be demolished and upgraded to a good quality rectangular shaped PVC ceiling panels (with a proper frame under for the PVC) or any other good material with an equivalent price of PVC can be recommended by the contractor which is subject to the client’s representative’s (FMS’s) approval. - All sanitary, electrical and mechanical installation works should be in compliance with the existing system and this task should be done in close consultation with the client’s representative’s (FMS) professionals - Installation of electrical and mechanical systems for the solar water heater and also solar panels - All material samples to be approved by the client representative (FMS) - Painting of all interior parts and external façade to be done - The materials/fixtures listed on table 1 above to be used in the construction - Submit site management plan - site establishment and site safety plan - destructive and non-destructive tests to be conducted when/as required - Prepare and submit as built (architectural, sanitary, electrical, mechanical) in both PDF and DWG formats. The demolishing work should; - Be in compliance with the Safety and security of ECA rules and regulations - Differentiate and store properly those materials that can be salvaged/reused from the existing facility - Cart away the debris properly outside ECA compound The design and construction scope does not include; - furniture (lockers, waiting area seats, reception desk) - equipment and machines - Roof work - any structural or core building services’ renovations or works to facades (except paining of the external façade). - Supervision work 5. Deliverables The design and build service provider will be responsible for the delivery and technical quality of the final product. All deliverables shall be submitted to the client’s representative(FMS) for review and approval before proceeding to next stages. 5.1 Deliverables during design stages; - Submittal schedule - A complete set of technical design documentation (architectural, electrical, sanitary, mechanical) with required detail drawings which is sufficient for the construction work - BOQ (architectural, Electrical, Sanitary, mechanical) and PTE 5.2 Deliverables during construction stages; - Management plan - Work methodology - Work schedule - Full list of materials - List of material to be reused - List of material submittals and mockup - Material submittal which require approval from the client - Weekly/monthly report - Schedule of testing and commissioning works - As built drawings (architectural, electrical, sanitary, mechanical) in PDF and DWG formats Duties and responsibilities of the service provider; - Work under the direct supervision of the client’s representative (FMS) - Respect and strictly follow ECA’s safety and security protocol throughout the process - Conduct appropriate review meetings with the project team members during each design phase of the project and make changes where/when appropriate - Record meeting minutes and distribute within 7 calendar days to all attendees and to those persons specified to be on the distribution list by the project manager - Make the site and the surrounding area clean and protect the environment - Perform each stage with quality and as per schedule Duties and responsibilities of the client; - Facilitate access to the compound for the service provider - Review and approve deliverables in a timely manner - Make sure that the service provider works in close consultation with in house professions - Approve material samples - inspect/supervise work - Facilitate for payment to be made in time - according to the contract terms