LTA for event management services under Post-referendum Support and Sustaining Peace in Bougainville Projects

UPDATE as of 30/11/2021:

a. The second pre-bid conference will be conducted on December 3 at 5 pm PNG time by the following link: https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fundp.zoom.us%2Fj%2F82417525885&data=04%7C01%7Cehsanul.chowdhury%40undp.org%7Cc8a603de62ec422d361d08d9b388c017%7Cb3e5db5e2944483799f57488ace54319%7C0%7C0%7C637738222187391308%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Xu6KUz2f6uQ1%2Fw%2BziEeCrE63opNAzVEAAG2Shl6XReE%3D&reserved=0

b. The deadline for bid submission has been extended. Proposals shall be submitted on or before 5.00 p.m. (PNG time) on Wednesday, December 9, 2021

c. The services have been splitted into lots. For details, please refer to Amendment attached hereto. Please note that the financial proposal form has been changed and is uploaded hereto.

Dear Sir / Madam,

We kindly request you to submit your Proposal for the provision of event management services under Post-referendum Support and Sustaining Peace in Bougainville Projects in Papua New Guinea through LTA arrangement. Please be guided by the forms attached hereto in preparing your Proposal. Proposals shall be submitted on or before 5.00 p.m. (PNG time) on Wednesday, December 1, 2021/the deadline indicated by UNDP in the e-Tendering system. Proposals must be submitted in the online e-Tendering system at the following link https://etendering.partneragencies.org using your username and password. If you have not registered in the system before, please see the instructions below.

The pre-proposal conference will be conducted at the following time:

Time and date: November 22, 17:00 PNG time - Venue: https://eur03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fundp.zoom.us%2Fj%2F84829145199&data=04%7C01%7Cehsanul.chowdhury%40undp.org%7C4be5f676b2a648a2d03708d9a73deaf8%7Cb3e5db5e2944483799f57488ace54319%7C0%7C0%7C637724706637812827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=bZmKZWZsUWMBGrtQ2ZFJec7bT6aBS2u%2BSKggJXjhfJ0%3D&reserved=0

Please note that the Financial Proposal and the Technical Proposal files MUST BE COMPLETELY SEPARATE and uploaded separately in the system and clearly named as either “TECHNICAL PROPOSAL” or “FINANCIAL PROPOSAL”, as appropriate. The file with the “FINANCIAL PROPOSAL” must be encrypted with a password so that it cannot be opened nor viewed until the Proposal has been found to pass the technical evaluation stage. Once a Proposal has been found to be responsive by passing the technical evaluation stage, UNDP shall request via email the Proposer to submit the password to open the Financial Proposal. The Proposer shall assume the responsibility for not encrypting the financial Proposal. PLEASE DO NOT PUT THE PRICE OF YOUR PROPOSAL IN THE ‘LINE ITEMS’ IN THE SYSTEM. INSTEAD, PUT 1 AND UPLOAD THE FINANCIAL PROPOSAL AS INSTRUCTED ABOVE.

Please visit the following link for more details on E-Tender submission guidance.

https://www.undp.org/procurement/business/resources-for-bidders

How to find the event and tender documentation: Once registered, bidders have to insert under the field "Event ID" the following: "PNG10" in the first box, and "RERFP21-12"  in the second box and click the Search button. 

Do not hesitate to contact procurement.pg@undp.org if you find any issues using the e-tendering system.

Thank you and we look forward to receiving your Proposal.