CANCELLED Design and Build a Primary Data Centre at the National Civil Registration Authority Headquarters in Freetown, Sierra Leone
UNOPS
CANCELLED Design and Build a Primary Data Centre at the National Civil Registration Authority Headquarters in Freetown, Sierra Leone
Request for proposal
Reference:
RFP/2021/25266
Beneficiary countries:
Sierra Leone
Registration level:
Basic
Published on:
13-Aug-2021
Deadline on:
24-Sep-2021 12:00 0.00
Description
Tender description: Design and Build a Primary Data Centre at the National Civil Registration Authority Headquarters in Freetown, Sierra Leone
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Database design
Tender cancelled on 2022-01-26 12:32 UTC. The RFP will be re-launched at a later date.
Edited on:
26-Jan-2022 13:32
Edited by:
webservice@unops.org
New amendment added #5: The RFP is hereby amended as following:Qualification Criteria: Experience. The manufacturer whose products are offered by the Bidder must have manufactured or supplied the specific Goods to the extent of at least 50 (fifty) % of the quantity indicated against each item under Section IV: Schedule of Requirements in any one of the last three (3) calendar years. This criterion has been deleted and is no longer applicable and a revised evaluation checklist has been provided.Checklist: "Evidence of Product Manufacturer or Supplier's capacity" is no longer required.
Edited on:
16-Sep-2021 20:25
Edited by:
webservice@unops.org
New clarification added: regarding the request for team Manager for Project management certificate PMP, PMI, Prince2 etj, can you please clarify if it is possible that Team manager to have ITIL Certification for IT Projects? ANSWER - Yes, ITIL Certification for IT Projects can be an option.
Edited on:
16-Sep-2021 13:19
Edited by:
webservice@unops.org
New clarification added: Question 2: Regarding the request for EVIDENCE OF PRODUCT MANUFACTURER OF SUPPLIER'S CAPACITY.- Can you please clarify that for what does this this request stand for? We need more details about what is required by this request? ANSWERThis criterion has been deleted and is no longer applicable and a revised evaluation checklist has been provided. Therefore "Evidence of Product Manufacturer or Supplier's capacity" is no longer required.
Edited on:
16-Sep-2021 13:08
Edited by:
webservice@unops.org
New clarification added: Section 10.5. Storage Systems (Quantity 2)Based on the answers sent by you on 27-08-2021 for Storage System that SSD disks are required and as per the ToR, the storage should also support SSD and HDD disks with different capacities.- Can you please clarify if it is required that all of 50TB raw capacity of the storage system should be SSD disks or it can be a combination of SSD, SAS (HDD and NL-SAS disks)? ANSWER - Yes, the answer to this question is already under question number 14. You can offer a combination of discs for this product, SSD and SAS, but the proposed combination should include in it at least 30% SSD Discs.
Edited on:
16-Sep-2021 13:03
Edited by:
webservice@unops.org
New clarification added: We would like to seek clarification on the following: Total number of Server Racks - this would enable us determine the total heat load of the data center and therefore the appropriate cooling requirementANSWER - Kindly refer to The Schedule of Requirements (Employer Requirements), Section 10.1 Server racks and PDU. On page 21 the description says: "Quantity 6" and dimensions are given.Total Raised floor Area. The Primary Data Center is put at approximately 42sq.metres (8.75 x 4.7 - L x W). Is there going to be raised floor tiles outside the Data Center space or just within the Data Center? Confirm the total Raised floor area please. 6 racks are mentioned to be purchased, however, it said provide Raised Floor Tiles for a minimum of 12 racks. Please clarify.ANSWER - As per Specification, it is needed to provide Raised Floor Tiles for a minimum of 12 racks as in the near feature they can install other Racks as well. Raised floor tiles need to be just within the Data Center space
Edited on:
16-Sep-2021 12:55
Edited by:
webservice@unops.org
New amendment added #4: The RFP is hereby amended as follows:Deadline for submission of proposals (General Tab) has been extended by two (2) weeks from 12:00 UTC on Friday 10-September-2021 to 12:00 UTC on Friday 24-September-2021 Deadline for clarifications (General Tab) has been extended from 03-September-2021 at12:00 UTC to 12:00 UTC on Wednesday 15-September-2021
Edited on:
09-Sep-2021 15:23
Edited by:
webservice@unops.org
New clarification added: Question 15: Regarding the request for EVIDENCE OF PRODUCT MANUFACTURER OF SUPPLIER'S CAPACITY, Can you please confirm that this request cover the part for the request of Manufacturer Authorization form? ANSWER - No, all the bidders need to provide the Manufacturer Authorization forms
Edited on:
08-Sep-2021 13:45
Edited by:
webservice@unops.org
New clarification added: Question 9: Section 9.5. Environmental Control System (Cooling) (Quantity 1). For Cooling System condenser unit position can you please specify and clarify the position where condenser units of Cooling System will be positioned?ANSWER - The Condenser units shall be located outside the PDC at ground level. A concrete platform shall be provided for the installation of these units.Referring to section 3.2 Drawings on page 6 of the Employers Requirements, the condenser units will be located to the left of the indicated Server Room location. Question 10: For the Main Building Distribution Board can you please specify the position of the Main Electrical Board, in which Data Center Distribution Boards MDB A and MDB will be connected?ANSWER - Each floor of the main NCRA building has an "Electrical Room" with a sub-distribution board for each floor. On the second floor this is indicated as "Room 260" on the supplied drawings and as indicated on page 6 of the Employers Requirements.The main electrical contractor shall be responsible for installing all electrical equipment on all floors, except those items that are related to the Primary Data Center and UPS room. Question 11: For the Cooling at UPS and Battery Room can you pleas clarify if the UPS and Battery room need to be cooled? Based on the requested UPS characteristics, the Heat Load when UPS will be fully loaded, will be around 2 KW?ANSWER - Yes, the UPS and Battery Room will be cooled. This will be provided by the main contractor and the cooling is not in this scope of work. Question 12: For the Cooling at UPS Room as the specified UPS has integrated batteries and has the same dimensions as racks, should we consider also the possibility to place it inside the Data Center, defining also the place for the second UPS in the future (no need for a dedicated UPS room and Ups room cooling system)?ANSWER - There is restriction on the floor load (charge) imposed by the weight of the batteries. For this reason the UPS and batteries shall be installed on the ground floor. Question 13: For the Ramp in front of Server Room. The positioning of the Ramp before Server Room entrance is not clear. If placed where designed, the raised floor should be installed also in the corridor. Can you please clarify if we have to include in our offer the raised floor also in the corridor or position the ramp inside the Data Center?ANSWER - The ramp must be inside the Server Room. A site visit was available for interested vendors to assess the onsite conditions to best prepare their submissions. Any drawings provided are for Informational Purposes Only. Question 14:Due to the complexity of this project and the pandemic situation caused by force majeure in the form of the spread of infection with Corona virus - COVID 19, in order not to have delays in timely submission of bids and to submit a bid with best completed solution, we kindly request you to consider the possibility of extending the submission deadline for a period of at least 3 weeks.ANSWER - We are proposing to extend the deadline by 2 weeks to allow vendors to submit their proposals.
Edited on:
08-Sep-2021 13:41
Edited by:
webservice@unops.org
New clarification added: Question 1:Section: 10.3, Blade Servers (Quantity 16).On the request “Should include at least 2 40Gbps Ethernet ports that are FCoE-capable”. Can you please confirm that it is acceptable if overall bandwidth of all ports has 80 Gbps capacity based on 8x10G interfaces? ANSWER - The bandwidth of all ports should be minimum 80GbsQuestion 2:Section: 10.3, Blade Servers (Quantity 16).On the request “Should include at least SAS 2 hard drives with minimum capacity of 480 GB 12G SSD HDD”. - Can you please confirm that it is acceptable to offer M.2 RAID controller + 2 x M.2 SSD with at least 480GB capacity, as a more price optimized solution for Boot devices instead of RAID+2xSSD?ANSWER - Yes, the proposed solution M.2 RAID controller + 2 x M.2 SSD with at least 480GB capacity is acceptable. Question 3:Section: 10.9. Core Network Distribution Switches (Quantity 2).On the request “Max QSFP Transceivers included”. - Can you please explain and give us more details on regarding this requirement? ANSWER - There should be enough SFP+ transceivers included on the devices to achieve interconnectivity between devices with redundancy and at least 10 Gbps on each link Question 4:Section: 10.9. Core Network Distribution Switches (Quantity 2)As these switches are planned for distribution, and in the feature the requirement for connecting to this Data Center with another Disaster Recovery site may arise, we are interested to know if: - You are available to give more information if it is planned that link between two sites to use data encryption while date traverse from one Site to the other?ANSWER - The solution should support encryption of data between Sites
Edited on:
08-Sep-2021 13:25
Edited by:
webservice@unops.org
New clarification added: Question 5:Section: 10.9. Core Network Distribution Switches (Quantity 2)On the requirements for these devices, there are two requests regarding management ports: “Management ports: 1 RJ-45 port” and “Management ports: 2 ports: 1xRJ-45 and 1xSFP”. - Can you please specify exact number of management ports that are required?ANSWER - Only one RJ-45 management port is mandatoryQuestion 6:Section: 10.7. Routers (Quantity 2)On the request “Dynamic traffic routing through IPSec tunnels based on packet lost, jitter and delay parameters, automatically measured”.- Can you please clarify if this requirement is mandatory or should only be supported by the offered product?ANSWER - The product should only support this feature. Question 7:Section: 10.12. MDS Switches (Quantity 2)On the requests:“-Per-VSAN RBAC using RADIUS and TACACS + based AAA functionalities-SFTP- SSHv2 implementing AES- SNMPv3 implementing AES”.- Can you please clarify are these requirements mandatory or should only be supported by the offered product?ANSWER - This feature should only be supported by the product Question 8:Section 10.5. Storage Systems (Quantity 2)On the request “Storage should also support SSD and HDD disks with different capacities.- Since the requirements states that it should support SSD and HDD with different capacities but regarding the speed and IOPS can you please clarify what HDD speed and IOPS is required (10k,7.2k, etc)?ANSWER - It is mandatory to have at least HDD speed 10K and Total IOPS 12812(hdd, ssd and flash)
Edited on:
08-Sep-2021 13:24
Edited by:
webservice@unops.org
New clarification added: "The batteries for the UPS will be housed on the ground floor, as shown in the drawings attached separately to the RFP provided for Informational Purposes Only."The term "batteries for the UPS" leads us to believe that the UPS and its batteries are not in the same room (in that case, where would the UPS be then?). please note long lengths of heavy gauge DC cables are additional unecessary cost.question: are the UPS and its batteries in the same room or seperate rooms? if seperate where is the UPS to be located.according to the drawings the UPS room is NOT at all vertically below the Server Room. It is not even on the floor that's directly below the server room but 2 floors below (in the Ground Floor) and some 20 meters away in the second side of the building. That adds a lot the lengths of the power cablesquestion: please confirm that UPS room is as per the drawings on the second side of the building.ANSWERThe UPS should be located in close proximity to the batteries in the same room. This will be to reduce the lengths of DC cables.The correction is noted. The UPS room location is NOT below the Server Room. This is an error from a previous version. The correct location is Room 103. See drawings "Proposed Location for UPS Room - Ground Floor Main Building" and "Proposed ground floor plan- Layout1".
Edited on:
01-Sep-2021 16:59
Edited by:
webservice@unops.org
New clarification added: "The batteries for the UPS will be housed on the ground floor, as shown in the drawings attached separately to the RFP provided for Informational Purposes Only."The term "batteries for the UPS" leads us to believe that the UPS and its batteries are not in the same room (in that case, where would the UPS be then?). please note long lengths of heavy gauge DC cables are additional unecessary cost.question: are the UPS and its batteries in the same room or seperate rooms? if seperate where is the UPS to be located.according to the drawings the UPS room is NOT at all vertically below the Server Room. It is not even on the floor that's directly below the server room but 2 floors below (in the Ground Floor) and some 20 meters away in the second side of the building. That adds a lot the lengths of the power cablesquestion: please confirm that UPS room is as per the drawings on the second side of the building.ANSWERThe UPS should be located in close proximity to the batteries in the same room. This will be to reduce the lengths of DC cables.The correction is noted. The UPS room location is NOT below the Server Room. This is an error from a previous version. The correct location is Room 103. See drawings "Proposed Location for UPS Room - Ground Floor Main Building" and "Proposed ground floor plan- Layout1".
Edited on:
01-Sep-2021 16:42
Edited by:
webservice@unops.org
New clarification added: The Design Brief mentions that "The UPS is expected to be located on the ground floor, vertically below the Primary Data Center on the third floor."The drawings tell another story! The PDC is not on the third floor! The same Design Brief mentions on page 4 that "The Primary Data Center will be located on the 2nd floor." and on page 5 that "The room is numbered room 261 and labelled “Proposed PDC”. question: is the primary data center to be installed on second or third floor?ANSWERKindly refer to The Schedule of Requirements (Employer Requirements), Section 3.1 Site Data. On page 3 the description says: "The building is a 4 storey (Ground floor, First floor, Second floor and Third floor) concrete structure". On page 4 it is noted that "The Primary Data Center will be located on the 2nd Floor".Please note that drawings are provided are for "Informational Purposes Only". The above details are correct.
Edited on:
01-Sep-2021 16:37
Edited by:
webservice@unops.org
New amendment added #3: Minutes of Site Visit / Inspection to the NCRA HQ held on August 27, 2021
Edited on:
31-Aug-2021 18:43
Edited by:
webservice@unops.org
New amendment added #2: Minutes of virtual Pre-Bid Meeting held on August 25, 2021
Edited on:
30-Aug-2021 21:09
Edited by:
webservice@unops.org
New clarification added: 1. Why is a unified storage required?AnswerThe benefits of using a unified storage are as following:Advanced data analyticsUnlimited scalabilityRetrieve data faster Cost savings Resource optimization Better storage consumption planning Optimized storage spaceConsolidated and flexible storage Support for virtualized servers 2. What are the client workloads? AnswerBased on the needs, we will migrate all the systems to this infrastructure; therefore, the Operator has to provide all the pieces of equipment and configuration as per ToR / RFP3. Are Stacked Blades needed or Different configuration?AnswerRegarding configuration, a Stacked configuration is more related to the Rack configuration. Still, you can propose any configuration that refers to the scope of the project and ToR.4.What is the Disk Types for the Storage? SSDAnswerSSD disks are required. As per the ToR, the storage should also support SSD and HDD disks with different capacities.
Edited on:
27-Aug-2021 12:29
Edited by:
webservice@unops.org
New amendment added #1: The RFP is hereby amended as follows:The sample "RFP_ConsultantServicesWorks_Section_III_UNOPSConsultantServicesContract_PrimaryDataCentre_SL" attached is replaced with a sample "UNOPS Conditions of Contract for Design and Build Contracts"
Edited on:
19-Aug-2021 19:52
Edited by:
webservice@unops.org