RFP Consultant Services Contract for Works - Proposal for the Procurement of Design and Build Contractor for the Machongwe to Rusitu Road in Chimanimani, Zimbabwe,

New clarification added: Q16. Can your kindly advise on the issue of Bid Security, Schedule 1 partly state an amount for the proposed security whilst schedule 2 states that the Bank Guarantee is not applicable. Is this bid security required?A16. The the proposed security is not required for this RFP.

New clarification added: Q15. For estimated milestones about timeframe and milestones, We have the question for the contract signature due to the date is 22 June 2021 today already, but the estimated contract signature date is 1 June 2021. Can we still use the same one? Or we can change it to a new date? A15. The contract signed date stated in the RFP Section III- Terms of Reference and Design Brief (Item 8.0) was tentatively. Any proposed timelime should be made independent of the date stated. That is the date stated has no bearing on any proposed timeline. 

New clarification added: Q13.  In terms of Appendix B of Annex 1 (Preliminary Site Investigations Report), the trial pit information lists the layers in each trial pit however the engineering properties provided are only for one layer. Please indicate which layer these engineering properties are applicable to?A13. The Preliminary Survey Data (Amendment 1_ Annex 01- Preliminary Site Investigations report ) included in the Amendment 2 to the tender together with the other supporting document are all the information available for this tender. Q14.  Returnable Proposal Schedule 1, Proposal Form, Item 4 requires the following statement: "Our proposal shall remain valid for UNOPS’ acceptance until 120 days from the Deadline for Proposal Submission"; while the Tender Particulars Page states: "Proposal validity period in days: 90". Please clarify.A15. The Proposal validity period in days under the tender particular is amended to read 120 days. Kindly refer to the amendment 3 to the tender.

New amendment added #3: Amendment 3The purpose of this amendment is to change the proposal validity period under the tender particular to 120 days.The proposal validity period in days under tender particular is therefore amended to read "120" daysAll other terms and condition of the tender remain unchange

New amendment added #3: Amendment 3The purpose of this amendment is to change the proposal validity period under the tender particular to 120 days.The proposal validity period in days under tender particular is therefore amended to read "120" daysAll other terms and condition of the tender remain unchange

New clarification added: Q11. Can you kindly provide us with the CV format to be use for this particular tender stated under RFP_Section_III- Evaluation Method and Criteria under Technical Evaluation Criteria, Returnable Proposal Schedule 6: Proposed Project Team and organizational structure?A11. There is no requirement for CV formant, the detailed CVs and academic qualifications for positions listed on the RFP_Section_III- Evaluation Method and Criteria under Technical Evaluation Criteria, Returnable Proposal Schedule 6: Proposed Project Team and organizational structure AND the RFP_Section_IV_Returnable Schedule 6 - Summary of Key Personnel must be provided to verify the expertise and experience of the Bidder's staff.  That is the bidder should list details of key staff on the table provided under RFP_Section_IV_Returnable Schedule 6 - Summary of Key Personnel and submit detailed CV and qualification to verify the expertise and experience.Q12.  We acknowldge the receipt of survey drawings in pdf format. Could you kindly assist with autocad dwg/dxf and ASCII files or similar usable formats to use in the design process?A12. The raw or autocad dwg/dxf and ASCII files or similar copy of the survey data/drawing is not available to bidders. The Annex 01- Preliminary Site Investigations report is amended and attached to the tender under document tab of UNOPS esourcing portal as "Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)" Documents are attached as Annex 01a to Annex 01l (L) is the document available to the bidders.  Kindly see amendment 2 of the tender for the details. 

New clarification added: Q5a. This project is design and build , and  the tender preparation period allowed is exactly one month, we would like request you to extend the closing date for further four weeks from the original closing date, to allow bidder do a proper survey, design and preparation.A5a. The RFP tender deadline is exteneded to 2021-06-30 10:00 UTC. Kindly refer to the tender Amendment 2Q5b. The Construction period is only 11 Months. From our experiences, Minimum it takes 3 Months for the detailed design and only left 8 Months for physical construction. Over 20km road works to be constructed and by taking into the Covid-19 impacts, we kindly request you to extend the project period to minimum 18 Months.A5b. The concept of design build is to achieve a progressive phased design approval followed by a phased construction start, therefore the design and build period is considered adequate. Kindly refer to the  Amendment 1_RFP_Section_II_Terms of Reference and Design Brief_Roads_RFP_2021_21208 Section 5.1.2. See Amendment 2 of the tender.Q6.  When reviewing the documentation it seems that materials testing has been done as well as a topographic survey but it is not included in the information that I have downloaded.  please confirmed that what we obtain is all the information.  All the information mentioned not provided?  Specific date referred to paragraphs 3.4.2, 3.4.3, 3.4.4. Paragraph 5.5 onwards has pictures that are not visible.  Appendix B soil testing data not given, all tables not populated.A6. The ameneded Annex 01 is attached as Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission) - Documents are attached as Annex 01a to Annex 01l (L).  Kindly See amendment 2 of the tenderQ7a. We would want to confirm if the site visit minutes were circulated already.A7a. The site visit minutes was added 2021-06-09 06:45 UTC to the document section of the esourcing titled "Site visit Minutes Q&A_ Road Site_RFP/2021/21208". Kindly see the amendment 1 to the tender.Q7b. Also we would want to know if an extension of submission time was grantend for this tender as requested during the site visit. We would want to stress out that the time required to do a proper design and then compute and extract quantities for the BOQ is slightly more than what was allowed for. We hope our request for time extension will get your favourable response. A7b. The RFP tender deadline is exteneded to 2021-06-30 10:00 UTC. Kindly refer to the tender Amendment 2Q8. Please may the Raw Survey Data (x, y, z points) be made available along with the generated TIN Model for the stretch of road from Nyahode Bridge 4 to Risitu Mission Road as done by your consultant in the Preliminary Site Investigation ReportA8. The raw or soft survey data is not available to bidders. The Annex 01- Preliminary Site Investigations report is amended and attached to the tender under document tab of UNOPS esourcing portal as "Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)" Documents are attached as Annex 01a to Annex 01l (L).  Kindly see amendment 2 of the tender.Q9a. A statement was made during the presentation that the tenders will be evaluated on a performance specifications and a preliminary design is not required.  However,  still a BOQ need to be compiled to make up the lump sum.  Also in order to compile a lump sum one need to be able to break down the work in quantities. In order, to compile a good and accurate BOQ that then relate to a lump sum one will have to compile a preliminary design/concept design.  We therefore think it is necessary to be able to compile a preliminary design/concept design and additional time should be allowed to compile this preliminary design/concept design.A9a. The RFP tender deadline is exteneded to 2021-06-30 10:00 UTC. Kindly refer to the tender Amendment 2Q9b. The meeting refer to a topographic survey that have been done however the data provided is not a lot and cannot be considered to be a topographic survey.  We therefore need additional time to update our data with additional survey data.  Also it might be that not all data have been loaded up on the e-sourcing. Annex 01, fig 12 b to  21 is empty; Annex 01, Appendix B1 refer to trail pits data at 250m spacing along the road.  However the tables does not have any data in them.A9b. The Annex 01- Preliminary Site Investigations report is amended and attached to the tender under document tab of UNOPS esourcing portal as "Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)" Documents are attached as Annex 01a to Annex 01l (L).  Kindly see amendment 2 of the tender.Q10.   Please may the Digital Terrain Model or the survey data points (x, y, z) in txt or excel file be made available such that volumes can be calculated for the stretch from Nyahodi Bridge to Rusitu. This stretch from Nyahodi Bridge to Rusitu varies significantly in elevation. Etc and for the bidders to generate a BOQ which accurately reflects the topography the DTM or survey points (x, y, z) in txt or excel file required. As your consultant have undertaken this exercise of surveying the stretch from Nyahodi Bridge to Rusitu, this data in its native form, either : DTM or the survey data points (x, y, z) in txt or excel files would significantly aid the bidders to be able to generate proposals which most accurately reflect the topography?A10. The raw or soft survey data is not available to bidders. The Annex 01- Preliminary Site Investigations report is amended and attached to the tender under document tab of UNOPS esourcing portal as "Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)" Documents are attached as Annex 01a to Annex 01l (L).  Kindly see amendment 2 of the tender. 

New amendment added #2: Amendment 2The Purpose of this Amendment is toExtend the RFP Submission deadline to: 2021-06-30 10:00 UTCExtend the Deadline for clarifications to: 2021-06-22 10:00 UTCTo Ammend the following document RFP_Section_II_Terms of Reference and Design Brief_Roads_RFP_2021_21208.docx to read as "Amendment 1_RFP_Section_II_Terms of Reference and Design Brief_Roads_RFP_2021_21208" The amendment text are in red.Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission) to read as " Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission)The following document are therefore added to the UNOPS esourcing portal under document tab:Amendment 1_RFP_Section_II_Terms of Reference and Design Brief_Roads_RFP_2021_21208. The amendment text are in red.Amendment 1_ Annex 01- Preliminary Site Investigations report ( Section of road from Nyahodi Bridge 4 to Rusitu Mission). The Documents are attached as Annex 01a to Annex 01l​4. Add the soft copy of the document Annex 06- Contractor Facilities, Plant and Equipment List to the tender under document tab of the UNOPS esourcing Portal5. Add the clarification meeting minutes to the tender under document tab of the UNOPS esourcing Portal as "Clarification meeting Minutes_D&B_Road"6. Add the UNOPS_eSourcing_Vendor Guide_v1.7_EN document to the tender under document tab of the UNOPS esourcing portal as "UNOPS_eSourcing_Vendor Guide_v1.7_EN"

New clarification added: Q4 (a) Annex 2 is missing from the bid documents package. May you please share Annex 2.A4 (b) - The document is attached as Annex 02: ESMMP (Environmental and Social Management and Monitoring Plan) Report for theMachongwe - Rusitu Mission Road. Kindly see Amendment 1 to the Tender. The Document is attached as Annex 02a to Annex 02h-Machongwe to Rusitu Mission Hospital Road ESMMP (8 documents)Q4. (b) We notice that  the briefing / site meeting was due on the 2nd of  June 2021. We would like to find out if its possible for us to submit without attending the site meeting or to send our representative to the site even beyond the 2nd of June but still before the deadline?A4 (b). NO, the site visit is mandatory as stated under the esourcing particular section Site visit/inspection details. There is no further site visit apart from the scheduled site visit stated in the tender. 

New amendment added #1: Amendment 1The purpose of the Amendment is to add the under listed document to the esourcing under documentAdd the site visit minutes and Q&A and pre site visit clarification minutes Add Annex 02: ESMMP (Environmental and Social Management and Monitoring Plan) Report for theMachongwe - Rusitu Mission Road. The Document is attached as Annex 02a to Annex 02h-Machongwe to Rusitu Mission Hospital Road ESMMP (8 documents)All other terms and conditions remain the same

New clarification added: Q2. Based on our experience of pricing EPCM projects, and the current underlying circumstances whereby we are required to conduct our own preliminary investigations in order to collect and analyse data for use in the design principles, preparation of BOQs, pricing and the risks which applies thereto, we hereby ask for an extension of time for the Bid submission by one (1) month in order to give us two months of preparation of a comprehesive bid which can be split into two i.e 1.5 months for preliminary investigations, preparation of concept designs and BOQs & 0.5 months for pricing.​A2. Please note as at now there is no plan to extend the RFP submission deadline. The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (a). Please provide us with detailed information for the topographical survey, geotechnical investigation, hydraulic and hydrological analysis so that our designer can implement the preliminary design for the road;A3 (a). The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (b) We need all the material test results reports;A3 (b). The RFP under Section II - Terms of Reference and Design Brief Roads provide information on the preliminary investigations which were conducted. Kindly see section 3.2 of the TOR and Annex 01- Annex 01: Preliminary Site Investigation Report (section of road from Nyahodi Bridge 4 to RusituMission). Q3 (c) Please provide us the design manuals;A3 (c). Kindly refer to Annex 04: UNOPS Design Planning Manual for Transport InfrastructureQ3 (d) We should know what maps are available i.e. 1:10 000, 1:50 000?A3 (d). All the documents related to the RFP can be found under the document section of the esourcing. Q3 (e) We need to know the quarries and borrow pits information if they are available for you;A3 (e). Kindly refer to the Returnable Proposal  Schedule 14: Description of proposed methodology and Selection of Materials and RFP_Section_V_UNOPS_Conditions of Contract_Design-Build_Road under Section 7.1 - Manner of execution  Q3 (f) There is nothing information for the tender particulars section, we need BDS in details.A3 (f). Kindly refer to the UNOPS esourcing portal for RFP Particulars (Tender particulars). This is the link to the UNOPS Esourcing Vendor Guide - https://esourcing.unops.org/#/Help/Guides.

New clarification added: Q1. Kindly confirm if the site visit is Mandatory?A. Yes, the site visit is MANDATORY as stated under E-sourcing Tender Particulars under Site visit. Companies outside Zimbabwe can designated a representative to attend the site visit on behalf of the company.      The Site visit is schedule as folloes:Meeting point Location: Machongwe - Rusitu Road;  Meeting point coordinates: 32° 48’ 40.00” E / - 19° 52’ 44.00” SDate: 02 June 2021Time: 11 am Zimbabwe TimeBidders are required to send email to confirm participation of the site visit and submit details of their representative to: kingsleym@unops.org at least 2 days before the site visit date: All covid protocols including limiting the number of participants per session will be observed.