Rental of One (1) Digital Networkable Color and B&W Copier/Printer/Scanner

Description of Requirements:

The Secretariat of the United Nations Office at Geneva, hereinafter referred to as UNOG, plans to rent one (1) Digital Networkable Color and Black&White Copier/Printer/Scanner for the UNOG Library.

The Library color copier/printer/scanner will be used to produce high quantities of materials (paper weight should be between 60 and 300g/m2) and posters (sheet size 323mmX483mm ) for cultural events, library brochures, flyers and training material. Processing includes reproduction of photos of artwork, manuscripts, etc., requiring true-to-life colors and professional finish. Also a lot of reproduction is now done on the basis of scanned copies hence the advantage of having scanning functionalities.

The Library color copier/printer will be networked and used by various staff members. The following criteria should be taken into consideration: usefulness, reliability and  minimum maintenance requirements.

Requirements:

- Yearly production of B&W clicks: 68400 clicks

- Yearly production of Color clicks: 36000 clicks

- Toner and spare parts included.

- Equipment and software support: Intervention 4 hours after first call-up. Includes equipment and software upgrades.

- Installation, Delivery, Training included. The contractor must be prepared to train UNOG key operators in both French and English.

- Contract length: Initial period of 3 years with an option to extend for a additional 2 years, 1 year at a time.

Technical Requirements of the machine:

- Supported paperweights: between 60 and 300g/m2

- Duplex printing: up to 220g/m2 (automatic function for all trays) and up to 300g/m2 (manual function).

- Resolution: Copy/Print: 2400 x 2400ppp

- Speed A4 plain paper: minimum of 50 pages per minute for Color and minimum of 65 pages per minute for Black and white

- Maximum sheet size: SRA3

- Paper tray capacity: Minimum of 3000 sheets  (A4) + high capacity tray for special jobs, i.e. overnight,etc.

- Scanning resolution: 600 x 600 dpi

- Networking: Capability to enable networking compatible with UNOG Network operating systems (XP, Windows 7) (minimum 80Gb hard disk memory)

- Finishing standard: Minimum 1500 sheet stacker tray

Stapling and hole-punching capabilities

- Print controller: Print engine with EFI controller for  minimum 80Gb hard disk capacity

- Security kit included

United Nations Global Market.

Please confirm the UNGM registration number.

United Nations Office at Geneva.

Please confirm the UNOG Vendor registration number.

Business References. Please provide Letters of reference from at least three clients to whom your company has provided goods/services over the past twelve months. The recommendation letter must be prepared in the reference sources letterhead and signed by their representatives, who awarded an order to your firm or who administered your contract. Please also indicate fax numbers, email addresses and contact person for your reference sources so that the United Nations can contact them as and when required.

Complete address and Contact details.

Please provide your complete address and contact details to include contact name, telephone, telefax and email.

Please submit your response to this tenders@unog.ch or by facsimile, to +41 22 917 0013.   Responses must be received no later than 12:00 hours Central European Time, 10 November 2010. All responses will be kept strictly confidential.

Please indicate the reference number of this EOI in your response. 

The United Nations Office at Geneva reserves the right to change or cancel this requirement at any time in the EOI and/or solicitation process.   Please note that only those firms considered qualified by the United Nations Office at Geneva for this project will be invited to participate in this procurement exercise.