Consultancy Services to EMS of MIA to Support its Institutional Capacities in Fire Safety Standards, CBRN Threats and Approximating to the EU Civil Protection Mechanism
UNOPS
Consultancy Services to EMS of MIA to Support its Institutional Capacities in Fire Safety Standards, CBRN Threats and Approximating to the EU Civil Protection Mechanism
Request for proposal
Reference:
RFP/2023/48917
Beneficiary countries:
Georgia
Registration level:
Basic
Published on:
01-Nov-2023
Deadline on:
05-Dec-2023 13:00 (GMT 0.00)
Description
Dear Sir/Madam,
Subject: Consultancy Services to EMS of MIA to Support its Institutional Capacities in Fire Safety Standards, CBRN Threats and Approximating to the EU Civil Protection Mechanism
RFP Case No.: RFP/2023/48917
The United Nations Office for Project Services (UNOPS) is pleased to invite prospective bidders to submit a proposal in accordance with the requirements and process as set out in this Request for Proposal (RFP).
The RFP consists of the following:
· Form A: Joint Venture Partner Information Form
· Form B: Proposal Submission Form
· Form C: Financial Proposal Form including narrative explanation for Lot 1, 2 and 3
· Form D: Technical Proposal Form for Lot 1, 2 and 3
· Form E: Format for Resume of Proposed Key Personnel
· Form F: Performance Statement Form
· Section V: Contract Forms
· V-1: UNOPS General Conditions of Contract
· V-3: UNOPS sample contract for professional services
· Copies of certificate of registration/incorporation
· Copies of annual financial statements or Tax certificates or contracts/invoices
· Organization’s profile with details of the relevant experience
· Composition and structure of the team proposed. CVs of key personnel proposed
· Copies of at least three reference letters/contracts from previous projects in last 3 (three) years in similar area
· Copies of procedures for health and safety policy OR detailed procedures on OHS/EHS including conducted trainings OR formal policy in place including an action plan and procedures / ISO 45001 or equivalent.
· Copy of a practical plan (or demonstrate experience) for implementing gender mainstreaming activities during the execution of the contract from planning to closure. The plan should relate to the gender equality goals or the dedicated action plan.
If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit it to UNOPS by the deadline for Proposal submission set out in RFP Particulars.
We look forward to receiving your Proposal.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
Subject: Consultancy Services to EMS of MIA to Support its Institutional Capacities in Fire Safety Standards, CBRN Threats and Approximating to the EU Civil Protection Mechanism
RFP Case No.: RFP/2023/48917
The United Nations Office for Project Services (UNOPS) is pleased to invite prospective bidders to submit a proposal in accordance with the requirements and process as set out in this Request for Proposal (RFP).
The RFP consists of the following:
· Form A: Joint Venture Partner Information Form
· Form B: Proposal Submission Form
· Form C: Financial Proposal Form including narrative explanation for Lot 1, 2 and 3
· Form D: Technical Proposal Form for Lot 1, 2 and 3
· Form E: Format for Resume of Proposed Key Personnel
· Form F: Performance Statement Form
· Section V: Contract Forms
· V-1: UNOPS General Conditions of Contract
· V-3: UNOPS sample contract for professional services
· Copies of certificate of registration/incorporation
· Copies of annual financial statements or Tax certificates or contracts/invoices
· Organization’s profile with details of the relevant experience
· Composition and structure of the team proposed. CVs of key personnel proposed
· Copies of at least three reference letters/contracts from previous projects in last 3 (three) years in similar area
· Copies of procedures for health and safety policy OR detailed procedures on OHS/EHS including conducted trainings OR formal policy in place including an action plan and procedures / ISO 45001 or equivalent.
· Copy of a practical plan (or demonstrate experience) for implementing gender mainstreaming activities during the execution of the contract from planning to closure. The plan should relate to the gender equality goals or the dedicated action plan.
If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit it to UNOPS by the deadline for Proposal submission set out in RFP Particulars.
We look forward to receiving your Proposal.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
Human rights and labour issues
Social
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
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Training Course - Humanities And Language
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Training - Finance
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Re training or refreshing training services
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Health sector manpower development
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Personnel skills training
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Distance learning guidance services
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Non certificated distance learning services
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Distance learning assessment services
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Evening courses
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Part time adult education services
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Parent education
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Employee education
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Conversational foreign language instruction
86111702
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Foreign language immersion instruction
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Educational exchanges between universities
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Educational exchanges between schools
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Elementary and secondary schools
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Music schools
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Vehicle driving schools services
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Military police training
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Schools for people with disabilities
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Executive coaching service
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Training facilitation service
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Training planning and development consultancy service
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Training workshop service
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Educational advisory services
86141600
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Students organizations
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Audio visual technology
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Computer programmed instruction
86141704
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Library or documentation services
New clarification added: Dear Sir/Madam, In, the section Evaluation Criteria – “Qualification Criteria” we are requested to submit at least three reference contracts/letters from previous projects in similar area whereas in the section Evaluation Criteria – “Technical Criteria” we must submit at least three reference letters.Does it this mean that regarding the Technical Criteria, contracts are not considered as valid? If we were to issue only contracts and not letters, we would be able to pass the Qualification Criteria but not the Technical Criteria, is that right? Finally, what is the practice regarding current contracts for which we have no letters of reference? Dear Sir,Please note that under the qualification criteria, we evaluate whether the company is qualified or not for the current task; hence, we request at least 3 (three) projects/contracts during last 3 years (on the date of proposals opening) of experience in consulting organisations on strategic planning, institutional development and organisational management related issues in the area of emergency management, and/or civil protection and/or disaster risk reduction and/or crisis communication as the proof of previous experience.As for technical criteria, section 1: Offeror’s qualification, capacity and expertise the requirement is more specific - Relevance of specialized knowledge and experience on similar engagements including experience in Georgia or the region if any. The same documents can be considered for qualification as well as for technical evaluation though in qualification, experience in Georgia is not requested while under technical criteria there is a request for experience on similar engagements including experience in Georgia or the region if any, that will be evaluated with pre-defined scoring. It is possible that the supplier provides the same as well as different contracts and reference letters for qualification and technical criteria. It is up to the supplier to decide how to proceed. Both, contracts or reference letters can be used for qualification as well as technical evaluation.Thanks and regardsProcurement Team
Edited on:
28-Nov-2023 11:54
Edited by:
webservice@unops.org
New clarification added: Dear Sir/Madam, In the section Evaluation Criteria, it is requested that we submit “Form C : Offeror Information Form”. However this document is not included in the “Returnable Bidding Forms”.Where can we find this form please ?Dear Sir,Pelase be kindly informed that the Offeror Information will be submitted though the Questionnaires on the platform. As for the Form C it is Form C: Financial Proposal Form including narrative explanation for Lot 1, 2 and 3 provided in the “Returnable Bidding Forms”.Thanks and regardsProcurement Team
Edited on:
28-Nov-2023 11:32
Edited by:
webservice@unops.org
New clarification added: Dear Sir/Madam,In the section Tender Particulars, it is indicated that “Proposal security” is not required.However, “Copies of procedures for health and safety policy OR detailed procedures on OHS/EHS including conducted trainings OR formal policy in place including an action plan and procedures / ISO 45001 or equivalent” are required during the submission.Can you tell us whether both refer to the same thing?Dear Sir,Please be kindly informed that the below requirement is the part of the technical proposal, mainly Section 2: Proposed Methodology, Approach and Implementation Plan.The bidder shall provide documentation that demonstrates that procedures and systems are in place to ensure the security and safety of workers (including considerations for minority groups e.g. women, persons with disabilities, LGBTQ, etc.). The provided documents will be scored accordingly:Documented procedures for health and safety policy – 1 pointDetailed procedures on OHS/EHS including conducted trainings - 2 pointsThe organization has a formal policy in place including an action plan and procedures / ISO 45001 or equivalent – 3 pointsPlease refer to the Section II - Evaluation Criteria - Lot 1, 2 and 3.Thanks and regardsProcurement Unit
Edited on:
21-Nov-2023 15:13
Edited by:
webservice@unops.org
New clarification added: Subject: Activity 2.1.6 Mission Travel to Georgia – Lot IICan you please kindly clarify which party will cover the costs of the field excercise? Will relevant equipment needed (for the scenario such as bus/track&oil etc) and the costs of the participants (local travels and other costs to the base of the field exercise) be covered by UNOPS as in trainings/workshops?Dear Sir,Please find the below extract from the pre-bid meeting minutes regarding the question above:Bidder: Please confirm that the logistics arrangements of the training participants such as accommodation, travel, etc. will be provided by UNOPSUNOPS: Yes, all the costs related to the participants such as venue of the training any travel that may be required for the participants or any accommodation of participants, meals etc. willbe all covered by UNOPS. The bidder company will be responsible to cover all travel and accommodation costs for the Consultants (experts/trainers/Local Support Officer/-s). Thevenue will be selected by UNOPS. It is expected that from the bidder company side a liaison officer will support the coming experts for the training or any other activities.Thanks and regardsProcurement Unit
Edited on:
21-Nov-2023 15:08
Edited by:
webservice@unops.org
New clarification added: Dear Sir/Madam,I refer to the previous clarification regarding the pre-bid meeting. As far as we can see, the pre-bid meeting was held the 9th of November, while the documents under the section "Documents" were published before that date. We do not see the minutes in that section. Could you please clarify?Dear Sir,Pelase be kindly informed that the pre-bid meeting minutes are uploaded under the "Documents" section. Please check.Thanks and regardsProcurement Unit
Edited on:
21-Nov-2023 15:05
Edited by:
webservice@unops.org
New clarification added: Subject: Form C: Financial Proposal Form – Lot 2 - Table 2: Cost breakdown per componentCan you please kindly inform whether the positions listed under Table 2 must be fulfilled by the offerer or they are provided as an example? Can we offer different roles and number of positions than the ones provided here?Dear Sir,Please note that the offeror is responsible to provide the Cost break down according to the split provided in the Table 2: Cost breakdown per component. The positions indicated in the table are provided as an example. The offeror should fulfill the table with the list of experts requested in TOR though the offeror can add some additional positions if needed; The offeror can also add some other expenses not identified in the table, etc. The table provided It is just an example and the offeror should follow ToR.The Section IV - Returnable Bidding Forms is updated according to the Expert positions identified in TOR.Best,Procurement Team
Edited on:
21-Nov-2023 15:03
Edited by:
webservice@unops.org
New amendment added #1: Pre-bid meeting minutes and updated Section IV - Returnable Bidding Forms (Form C: Financial Proposal Form – Lot 1 Table 2: Cost breakdown per component ) form to be uploaded.
Edited on:
21-Nov-2023 14:34
Edited by:
webservice@unops.org
New clarification added: Subject: Minutes of the pre-bid meeting.Dear Sir/Madam, can you please indicate where we can find the minutes of the pre-bid meeting?Dear Sir,Please be kindly ifnormed that the minutes of the pre-bid meeting can be found under the "Docuemnts" together with all tender documentation.Thanks and regardsProcurement Unit
Edited on:
20-Nov-2023 15:36
Edited by:
webservice@unops.org
New clarification added: Dear Sir,Please find the below answers to your questions:Subject : Proposals in LotsWe understand that offerors shall submit 3 proposals (one per Lot). It’s not clear if it is possible to submit an offer for only one Lot or 2 lots. Or if it is necessary to submit 3 offers for the 3 Lots.In case an offeror submits 3 offers for the 3 Lots: is is possible to be awarded one Lot and not the others?Section I. 14 Partial proposals it is said “Proposals offering only part of the requirements may be rejected…” - It is possible to submit an offer for only one, 2 or all three lots. the three lots are considered as three different tenders. We have separate forms C and D per lot for Financial and technical proposal. Together with the forms three separate team composition should be provided – one package per lot. We will evaluate all the experts/trainers that the bidding company will propose and that will be engaged in the activities. Key experts are the ones who are going to be scored though we will evaluate the pool of experts that will be proposed by the bidder company.It is possible to award the bidder company with only one, 2 or all three lots. Subject : LOT 1 fire safety standardsRegarding the 2 trainings on international fire safety standards:We understand that Georgia is applying the NFPA standards: but are the offerors obliged to provide training on these standards that are different from the EU standards? - As a usual practice the training content will be closely discussed with the stakeholder and adjusted to the stakeholders' needs before finalization. It is expected that the company can offer best practices from both - NFPA and EN. Subject: project teamIs it possible to have a Team leader covering the 3 Lots? - One team leader position is envisaged per lot. If the company plans to apply for more than one lot it is up to the service provider to suggest one team leader covering all lots (they apply for) or one team leader per each lot. As noted in the RfP the Team Leader can simultaneously serve as one of the experts in the team.Thanks and regardsProcurement Team
Edited on:
20-Nov-2023 14:07
Edited by:
webservice@unops.org
New clarification added: Subject: TEAM COMPOSITION AND FUNCTIONS for LOT IICan you please kindly clarify whether we can split Team Leader position days for two different Team Leaders? Or do we have to offer one expert for TL position only?Dear Sir,Please note that One team leader position is envisaged per lot. If the company plans to apply for more than one lot it is up to the service provider to suggest one team leader covering all lots (they apply for) or one team leader per each lot. As noted in the RfP the Team Leader can simultaneously serve as one of the experts in the team.ThanksProcurement Team
Edited on:
20-Nov-2023 13:36
Edited by:
webservice@unops.org
New clarification added: Subject: TEAM COMPOSITION AND FUNCTIONS for LOT IICan you please kindly clarify whether we can offer same expert for two different positions under Key Experts/Trainers category (apart from Team Leader position)?Dear Sir,Please note that One expert can cover several areas of expertise. In such cases, the service provider shall clearly state which areas are under responsibility of which expert/s and provide justification for this approach and for the experts' experience. As a reference you can also check the minutes of pre-bid meeting. Best,Procurement Team
Edited on:
20-Nov-2023 13:33
Edited by:
webservice@unops.org
New clarification added: Subject: Form E: Format for Resume of Proposed Key PersonnelCan you please kindly confirm that the signed resumes will be sufficient and the experts do not need to provide a SoEA?Dear Sir,Please note that request the CVs in our format provided in Form E: Format for Resume of Proposed Key Personnel. Usually we accept also CVs that are not signed but if you submit the signed one this will be good too.ThanksProcurement Team
Edited on:
15-Nov-2023 11:42
Edited by:
webservice@unops.org
New clarification added: Subject: Form D: Technical Proposal Form – Lot 2Can you please kindly inform whether there is a page/character limit for the overall Form D and for the sections in the form?Dear Sir,Please note that there is no limit of page/character for the Form D or for the sections in the form though the size of the responses should be reasonable.ThanksProcurement Team
Edited on:
14-Nov-2023 16:41
Edited by:
webservice@unops.org
New clarification added: Subject: RFP ParticularsWe can see that the "Instructions to Offerors" often refer to RFP Particulars. Is there a specific document named "RFP Particulars" where to find all these crucial informations? Or is it part of the general informations section on the platform?Thank you.Dear Sir,Please note that there is a separate section "Particulars" on the platform where you can find the information about the tender. Please follow the link below to find UNOPS E-sourcing vendor guide for navigation in E-sourcing platform:https://esourcing.unops.org/#/Help/GuidesThanksProcurement Unit
Edited on:
14-Nov-2023 12:56
Edited by:
webservice@unops.org
New clarification added: Subject: Performance Security Form (Bank Guarantee).Can you please inform us if the Performance Security Form (Bank Guarantee) is mandatory for the submission?Thank you.Dear Sir,Please note that performance security is not mandatory for the submission. It will be requested only from the awarded supplier according to the following: A performance security will not be requested for the case when different lots are awarded to different suppliers resulting from this RFP; however UNOPS reserves the right to request a performance security in the value of 5% of the total contract amount for the case when all three lots are awarded to the same supplier.Performance security shall be required from the awarded Bidder in the amount of 5(five)% of the total Contract amount, in the form of a Bank Guarantee as set out in the document titled Section IV: Contract Forms which is available in the Documents section. To minimize Credit Risk, UNOPS will only accept Bank Guarantees from Banks or other Financial Institutions with a minimum Long Term Credit Rating of BBB- with Standard and Poor’s, a minimum Long Term Credit Rating of Baa3 with Moody Investor Services, or a minimum Long Term Credit Rating of BBB- with Fitch Ratings. Any Bank Guarantee issued by a financial institution with a credit rating below the outlined credit ratings will require prior validation from UNOPS.Performance security shall be furnished within 30 (thirty) ays after receipt of the Contract from UNOPS. The Performance Security shall be discharged by the Purchaser and returned to the Supplier not later than thirty 30 (thirty) days following the date of Completion of the Contractor’s performance obligations under the Contract. ThanksProcurement Unit
Edited on:
14-Nov-2023 12:46
Edited by:
webservice@unops.org
New clarification added: Subject: Returnable Bidding FormsCan you please kindly explain what kind of information we should include in Form F: Performance Statement Form? The form mentions the supply procurement whereas we will only deliver service and have not been involved in any supply contract. (Lot II)Dear Sir,Please be kindly informed that in the Form F: Performance Statement Form you should provide the record of the contracts you have implemented. Form F: Performance Statement Form is used for both, for goods and services. In this RFP case the form requires information about the provided services, order placed by, value of order, date of completion of the delivery, etc. The provided information should be compliant with the qualification requirements: At least 3 (three) projects/contracts during last 3 years (on the date of proposals opening) of experience in consulting organisations on strategic planning, institutional development and organisational management related issues in the area of emergency management, and/or civil protection and/or disaster risk reduction and/or crisis communication and Experience with civil protection/disaster risk and emergency management systems and general institutional frameworks of the EU and EU member States emergency management services operation, working methods and procedures.ThanksProcurement Unit
Edited on:
14-Nov-2023 11:49
Edited by:
webservice@unops.org
New clarification added: Subject: Coordination and Responsibility - UNOPS Team - Covering costs of training/workshop/conference facilities in and/or outside of Tbilisi (where required). Can you please kindly confirm whether venue, equipment and coffee break costs for trainings will be covered by UNOPS? Or shall we consider these costs while developing our financial budgets? (Lot II)Dear Sir,Pelase note that all the costs related to venues, coffee breaks, lunch breaks, conference related equipment, consecutive translation during workshops/trainings, etc. will be fully covered by UNOPS. In additional UNOPS will cover any costs associate with the participants (travel or accommodation,etc.). All costs related to experts (travel, accommodation, etc.) shall be covered by the selected company/consultant.ThanksProcurement Team
Edited on:
14-Nov-2023 11:31
Edited by:
webservice@unops.org