REQUEST FOR QUOTATION (RFQ) for the provision of media production agency services to produce Podcast series

(See attached document)

The media company will work under the direct coordination with the RDPP management team and its
partners.
• The company will work on the production of a podcast series of six episodes to address combating
trafficking in Egypt as well as introduce existing ways to prevent the crime from happening. All videos
produced must be of the highest quality to adequately represent the organization.
o The company should make sure that each episode should be approximately max. 30 minutes long
and should include a mix of interviews, conversations, and solo reflections to provide diverse
perspectives and engage the audience effectively.
o The company should make sure that the Podcast should be educational and could take different
forms i.e. interview, conversational, or solo.
o The company should ensure that each episode would have a teaser video of 5 to 10 seconds as
part of its promotional plan.
• The company should develop a comprehensive video production plan, including script writing,
videography, editing, audio mastering, subtitling, format exporting, and archiving raw and edited work, in
accordance with IOM standards.
• The company should ensure that all videos are produced to the highest quality standards to effectively
represent the organization. The recommended standards are 2160p resolution, with 9:16 aspect ratio and
3840 x 2160-pixel size. Aim for a standard frame rate of 24 or 30 frames per second (fps) for most videos,
however, in specific cases frame rate of 60 fps may be required.
• The company should produce video storytelling, including performing all aspects of film, video, digital
production including creative direction, production, post-production/editing, casting, location
negotiations and adaptation to different languages.
• The company should ensure adequate lighting conditions, whether it's natural or artificial light, to
minimize shadows and provide even illumination.
• The company should utilize professional-grade video cameras and advanced editing software to achieve
optimal results.
• The company should edit the footage in alignment with the script that has been agreed upon and approved
by the IOM focal person, ensuring the production of a professional-quality package, report, or public
service announcement (PSA) that meets broadcast standards.
• The company should, when preparing video for distribution on online platforms, use appropriate encoding
formats and compression settings to balance file size and video quality. Different platforms have specific
requirements.
• The company should record and edit narration or voice-overs as necessary, following the guidance
provided by the relevant IOM communication team..
• The company should incorporate subtitles into the video as required, making them easily readable and
synchronized with the content in accordance with IOM guidelines.
• The company should conduct thorough audio balancing and ensure compatibility with various formats for
broadcasting on the radio, web and social media platforms.
• The company should incorporate appropriate IOM and donor branding and credit IOM, ILO and
NCCPIM&TIP as the owners of the produced videos, adhering to the organization's branding guidelines
and requirements.
• The company should support IOM with outreach for collaboration with platforms such as Anghami, Spotify
as well as YouTube and on the Radio to ensure a wide dissemination of the podcast series.
• The company should support with paid promotion and dissemination through the IOM social media
platforms.
• The company should develop a social media plan and content to ensure the proper promotion of the
campaign.
IN/168 (Rev.3): Procurement Manual_ Annex 20_ effective on 17 March 2023
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• The company should provide regular reports and insights about the impact of the campaign.
• The company should deliver the final products to the full satisfaction of IOM.