REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2023/90 Supplying of ICT Equipment to Civil Registration Authority (CRA) in Sana'a - Yemen

The Office of the United Nations High Commissioner for Refugees (UNHCR) established on December 14, 1950 by the United Nations General Assembly, requests your price quotation for Supplying of ICT Equipment to Civil Registration Authority (CRA) in Sana’a – Yemen as specified in this Request for Quotation (RFQ).

 

 

1. REQUIREMENTS

 

Supplying of ICT Equipment including Server, Desktops, Scanners, Fingerprint, Printer, Webcam 4k and Switch. Requirements under this RFQ are detailed in the Annex-A Technical Specifications form attached hereto as Annex-A and Annex-B.

 

• Specifications: As per the attached Annex-A.
• Delivery Point: All Items will be inspected in UNHCR Main office in Sana’a and then vendor will deliver them to the Civil Registration Authority (CRA) in Sana’a – Yemen
• Catalogues: All bidders must submit a details catalogue, date sheet and all technical supporting documents for each item.

 

 

Your overall quotation shall consist of:

 

• Technical Offer; (as per Annex-B “Technical Offer Form”).and
• Financial Offer (as per Annex-C “Price Offer Form”).

 

 

1. FINANCIAL OFFER

 

Please include the following price information in your quote (without VAT):

 

-   Currency: USD

• Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex-C.

 

 

UNHCR is exempted from all direct taxes and customs duties. Quoted price shall be provided without VAT but the VAT amount shall be clearly separately indicated.

 

 

1. BIDDING INFORMATION:

 

• RFQ DOCUMENTS

 

The following annexes form integral part of this Request for Quotation (RFQ):

 

Annex A:         Technical Specification

Annex B:         Technical Offer Form

Annex C:         Financial Offer Form

Annex D:         Vendor Registration Form

Annex E:         UNHCR GCC for the Provision of Goods Services (English)

Annex F:          UN Supplier Code of Conduct (English)

Annex G:         E-TenderBox Supplier guidelines (English)

Annex G1:       E-TenderBox Supplier guidelines (Arabic)

 

 

1. REQUESTS FOR CLARIFICATION

 

Bidders are required to submit any request for clarification in respect of this RFQ by

sending an e-mail to yemsasu@unhcr.org . The deadline for receipt of questions

is 23:59 hrs. local time on 15/11/2023. 

 

Within 2-4 days after the deadline for receipt of questions, all questions asked by bidders and their answers will be sent to all those email IDs from where questions will be received as well as these will be uploaded on the same UNGM link and other websites or media where the tender documents are made available.

 

 

 

1. Technical and Financial evaluation:

 

Technical evaluation.

All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using PASS/FAIL system based on the following Eligibility and Technical Evaluation Criteria:

 

I. Eligibility CRITERIA

Merit

“PASS / FAIL”

1. Business registration: presented a valid business registration certificate, and/or licenses (issued by the pertinent Yemeni authorities) in in the field of supply and installation of ICT

Non‐discretionary

“PASS/FAIL”

2. Company’s experience 'Provided Company’s past experience in the supply and installation of ICT equipment and related areas during the past two (2) or more years: verifiable through documented evidence by making available minimum two (2) or more contracts or work orders or POs.

 

Non‐discretionary

“PASS/FAIL”

 

 

 

II. TECHNICAL EVALUATION CRITERIA

Merit

“PASS / FAIL”

1. Conformity of the offered equipment/solution with UNHCR’s Technical Specifications: Bidders acknowledged of our understanding to the technical requirement, and bidder confirmation to deliver the requirement per specification under this RFQ in (Annex A)

Non-discretionary “PASS/FAIL”

2. Bidder offered the seller’s warranty covering defects liability for the supplied equipment and installation during minimum period required for each item in (Annex A)

Non-discretionary “PASS/FAIL”

 

 

Financial evaluation:

 

The financial component will be analysed only for those suppliers whose technical offers fully met the UNHCR requirements set forth in this RFQ. Financial bids from the technically qualified suppliers will be evaluated based on:

 

• Competitiveness of the quoted prices.
• Total overall cost.

 

1. RFQ SUBMISSION         

 

The proposals must bear your official letterhead, clearly identifying your company name.

 

Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL:

http://etenderbox.unhcr.org

 

In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR.

 

A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.

 

In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.

 

Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully even if the deadline expires during the file upload. It is the Supplier`s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline.

 

Once the deadline for submission is expired, the bid will be automatically closed after which the uploaded files can be reviewed but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.

 

TENDER CLOSING DEADLINE: Tuesday 21/11/2023 @ 23:59 hrs (11:59 PM), Yemen Local Time

 

 

 

Your quotation must be valid at least for [90] days.

 

 

1. INFORMATION FOR BIDDERS:

 

• Inspection may be applicable and will be advised at time of purchase and arranged by UNHCR. Inspection will be executed at the point of arrival.
• UNHCR reserves the right to cancel the PO if the supplier failed to deliver the right item.

 

 

1. TERMS OF PAYMENT

 

Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods/service and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided.

 

 

1. UNHCR GENERAL CONDITIONS OF CONTRACT FOR THE PROVISION OF GOODS

 

Please find attached as Annex-E1&E2 the UNHCR’s General Conditions of Contract for the Provision of Goods, July 2018 version, which must be accepted and acknowledged by submitting a signed copy together with your offer or by clearly indicating in your quotation that you accept them. However, please note that submitting an offer is deemed as full acceptance of UNHCR’s General Conditions of Contract for the Provision of Goods.

 

 

1. VENDOR REGISTRATION FORM

 

If your company is not yet registered with UNHCR, you must fill in, sign and return with your offer the UNHCR Vendor Registration Form attached as Annex-D.

 

If your company is already registered with UNHCR, please submit Annex-E as blank, stipulating your UNHCR vendor ID on the form.

 

UNHCR reserves the right to accept the whole or part of your bid or to allow split or partial awards.

 

 

 

Thank you for your kind attention.

 

 

Signature ___________________________

 

Aman Aligo

Senior Supply Officer

UNHCR BO Sana’a Supply Unit